# Real Estate Closing Coordinator

> Pavago · Mexico (Remote) · — · Posted 2026-08-20

**Workplace:** remote

## Description

### **Real Estate Closing Coordinator – Transaction Coordination | Remote, PST Hours**

**Position Type:** Full-Time Contract (40 Hours/Week)  
**Location:** Remote  
**Working Hours:** 9:00 AM–6:00 PM PST

### **About the Role**

At Pavago, one of our clients is hiring a **Real Estate Closing Coordinator** to support high-volume residential real estate transactions from offer through closing.

This is a fast-paced, execution-focused role where you’ll work closely with agents to manage **offers, addendums, inspections, transaction documentation, deadlines, and closing coordination**.

If you have real estate transaction experience, are highly responsive, and know how to keep multiple deals organized and moving forward, this role is for you.

### **What You’ll Own**

### **Transaction & Closing Coordination**

-   Support agents throughout the transaction and closing process
-   Assist with drafting **offers, purchase agreements, addendums, and transaction documents**
-   Coordinate inspections and required follow-ups
-   Track transaction milestones, deadlines, and closing progress
-   Ensure documents and transaction records remain accurate and organized
-   Help prevent delays by proactively following up on outstanding items

### **Agent & Operational Support**

-   Respond quickly to agent requests throughout the day
-   Help agents manage transactions efficiently during high-volume periods
-   Coordinate administrative and operational tasks associated with active deals
-   Maintain strong responsiveness during PST business hours

### **Communication & Follow-Up**

-   Communicate professionally through **email, text, and Slack**
-   Coordinate with agents, clients, and other transaction stakeholders
-   Follow up consistently on outstanding documentation and next steps
-   Keep relevant parties informed throughout the transaction lifecycle

### **CRM & Transaction Systems**

-   Maintain accurate records in CRM and transaction management systems
-   Manage documentation and workflows within **DocuSign Rooms**
-   Keep transaction files complete, organized, and accessible
-   Maintain accurate internal tracking and status updates

### **Requirements**

-   Experience in **real estate transaction coordination, closing coordination, real estate operations, or related administrative support**
-   Familiarity with:

-   Offer drafting
-   Purchase agreements and addendums
-   Inspections
-   Transaction timelines
-   Closing coordination

-   Experience using **DocuSign Rooms, CRM systems, Slack, and Google Workspace**
-   Ability to manage multiple active transactions and deadlines simultaneously
-   Excellent written and verbal English communication
-   Highly organized with strong attention to detail
-   Fast, reliable communication and follow-through
-   Comfortable working independently in a remote, fast-paced environment
-   Must be available **9:00 AM–6:00 PM PST**
-   Flexibility for occasional after-hours support when transaction volume requires it

### **Nice to Have**

-   Experience supporting U.S.-based residential real estate teams
-   High-volume transaction coordination experience
-   Startup or fast-growth company experience
-   Strong understanding of residential real estate workflows from offer through close

### **What Success Looks Like**

-   Accurate and complete transaction documentation
-   No missed milestones or critical follow-ups
-   Fast response times to agent requests
-   Organized and up-to-date transaction records
-   Smooth progression of transactions toward closing
-   Fewer operational delays and closing issues
-   Strong agent and internal team satisfaction

### **Interview Process**

1.  Initial Screening Call
2.  **Spark Hire Video Interview**
3.  Recruiter Interview
4.  Client Interview
5.  Offer & Onboarding

### **Apply Now**

If you’re experienced in **real estate transactions, closing coordination, DocuSign Rooms, offer preparation, and deadline management** and thrive in a fast-moving environment, we’d love to hear from you.

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## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/2A8758F01B/apply)

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