# Project Coordinator

> Pavago · South Africa (Remote) · — · Posted 2026-08-12

**Workplace:** remote

## Description

### **Project Coordinator – Project Tracking & Operations**

**Full-Time | Remote | U.S. Business Hours**

### **About the Role**

At Pavago, one of our clients is hiring a **Project Coordinator** to keep multiple projects organized, on schedule, and moving forward.

This is a hands-on coordination role for someone who is highly organized, proactive, and strong at follow-through. You’ll manage **project trackers, timelines, documentation, stakeholder communication, and action items**, ensuring deadlines are visible and nothing falls through the cracks.

### **What You’ll Do**

### **Project Tracking & Coordination**

-   Maintain project plans in **Asana, Trello, Monday.com, Smartsheet, or similar tools**
-   Track **deadlines, milestones, dependencies, deliverables, and ownership**
-   Follow up proactively on outstanding tasks
-   Keep project schedules and trackers accurate and current
-   Coordinate multiple projects and priorities simultaneously

### **Communication & Follow-Up**

-   Act as a coordination point between **Project Managers, team members, leadership, and stakeholders**
-   Schedule and support project meetings
-   Capture meeting notes, decisions, and action items
-   Communicate project updates and follow up on deliverables
-   Escalate blockers and delays before they impact deadlines

### **Reporting & Documentation**

-   Prepare weekly project status reports covering **progress, risks, blockers, and next steps**
-   Maintain organized documentation in **Google Drive, SharePoint, or Confluence**
-   Build and maintain project trackers using **Excel or Google Sheets**
-   Ensure project information remains easy to find and up to date

### **Risk & Resource Tracking**

-   Identify bottlenecks, missed dependencies, and execution risks
-   Maintain risk and issue trackers
-   Monitor workloads and resource availability
-   Review deliverables for completeness before submission

### **Vendor Coordination**

-   Communicate with vendors and external partners
-   Track external deliverables and deadlines
-   Follow up on outstanding requirements and escalate issues when necessary

### **What We’re Looking For**

-   **2+ years of experience** in Project Coordination, Operations, or Project/Administrative Support
-   Hands-on experience with **Asana, Trello, Monday.com, or similar project management tools**
-   Strong **Excel / Google Sheets** skills, including trackers, Pivot Tables, and conditional formatting
-   Excellent written and verbal English communication
-   Strong documentation and organizational skills
-   Ability to manage multiple projects and deadlines simultaneously
-   Proactive approach to follow-up and problem-solving
-   Availability during **U.S. business hours**

### **Nice to Have**

-   PMP, CAPM, Agile, or Scrum certification/in-progress
-   Familiarity with **Agile/Scrum and sprint workflows**
-   Experience in **SaaS, Marketing, Professional Services, Construction, or Operations**

### **What Success Looks Like**

-   Projects and milestones stay on schedule
-   No missed deadlines due to coordination gaps
-   Project trackers remain accurate and current
-   Risks and blockers are identified early
-   Status reporting is clear and consistent
-   Stakeholders have strong visibility into priorities and progress

### **Why Join?**

-   Fully remote opportunity
-   High ownership across multiple projects
-   Direct exposure to cross-functional teams and leadership
-   Hands-on experience with modern project management systems
-   Clear growth path into **Project Manager, PMO, or Operations roles**

### **Interview Process**

1.  Application Review
2.  **Spark Hire Intro Video**
3.  Project Coordination Interview
4.  Practical Task – Project Tracker + Status Report
5.  Client Interview
6.  Offer & Onboarding

### **What Happens After You Apply**

Qualified applicants will receive a **Spark Hire** invitation to complete a short Intro Video. This helps us learn more about your **communication skills, project coordination experience, organizational approach, and experience managing deadlines and stakeholders**.

Please check your inbox and spam/junk folder for the invitation.

### **Apply Now**

If you’re highly organized, proactive with follow-ups, comfortable using **Asana, Trello, Monday.com, and project trackers**, and enjoy keeping multiple projects under control, we’d love to hear from you.

**#ProjectCoordinator #ProjectManagement #Asana #Trello #MondayDotCom #Operations #ProjectTracking #RemoteJobs #ProjectSupport #OperationsJobs**

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/32065B194A/apply)

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