# Executive Assistant - Mexico

> Pavago · Mexico (Remote) · — · Posted 2026-08-10

**Workplace:** remote

**Department:** Candidate Sourcing

## Description

### **Executive Assistant – Operations Support | Remote | U.S. Hours**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Business Hours

### **About the Role**

We’re hiring a highly organized and proactive **Executive Assistant – Operations Support** to support leadership while keeping day-to-day business operations organized, efficient, and moving forward.

This is more than a traditional administrative role. You’ll serve as an **operational backbone for leadership**, owning scheduling, follow-ups, onboarding coordination, documentation, internal communication, and workflow organization.

If you have experience in **executive support, operations coordination, calendar management, onboarding, or administrative operations** and are known for making sure nothing falls through the cracks, this role could be a strong fit.

### **What You’ll Own**

**Executive & Administrative Support**

-   Manage leadership calendars, scheduling, and meetings.
-   Coordinate appointments and priorities across U.S. business hours.
-   Support leadership with day-to-day administrative and operational requests.
-   Prepare meeting information, reminders, and follow-ups.
-   Anticipate scheduling conflicts and operational needs before they become issues.

**Operations & Workflow Coordination**

-   Track ongoing:

-   Tasks
-   Requests
-   Deadlines
-   Follow-ups
-   Operational workflows

-   Coordinate across internal teams to keep work moving.
-   Follow up proactively on outstanding action items.
-   Identify bottlenecks, inconsistencies, or missed details.
-   Support process improvements that make workflows more efficient.

**Onboarding Support**

-   Coordinate onboarding workflows and required next steps.
-   Track onboarding progress and outstanding items.
-   Communicate with relevant teams, clients, and stakeholders.
-   Maintain accurate onboarding records and documentation.
-   Ensure a smooth and organized onboarding experience.

**Documentation & Systems Management**

-   Maintain clean and accurate records across company systems.
-   Organize digital files, shared folders, and internal documentation.
-   Keep information structured, accessible, and up to date.
-   Work regularly within:

-   Google Workspace
-   Slack
-   CRM systems
-   Online collaboration and operational tools

**Communication & Follow-Through**

-   Coordinate communication between leadership, internal teams, clients, and other stakeholders.
-   Draft clear and professional emails and updates.
-   Track commitments and ensure follow-ups happen on time.
-   Maintain strong visibility into outstanding tasks and priorities.

### **What Makes You a Strong Fit**

-   You are exceptionally organized and detail-oriented.
-   You naturally follow through without needing repeated reminders.
-   You anticipate needs instead of waiting for instructions.
-   You communicate clearly and professionally.
-   You can manage multiple priorities without losing accuracy.
-   You enjoy bringing structure to fast-moving environments.
-   You notice inconsistencies and missing details quickly.
-   You are comfortable working independently with minimal supervision.

### **Required Experience & Skills**

-   3+ years of experience as an:

-   Executive Assistant
-   Administrative Assistant
-   Operations Coordinator
-   Virtual Assistant
-   Similar executive/operations support professional

-   Experience directly supporting executives, leadership teams, or operational workflows.
-   Strong calendar and scheduling management experience.
-   Excellent written and verbal English communication.
-   Strong documentation and administrative coordination skills.
-   Proficiency with:

-   Google Workspace
-   Slack
-   CRM systems
-   Online collaboration tools

-   Excellent time management and prioritization skills.
-   Ability to work independently in a remote environment.
-   Strong problem-solving and follow-through.

### **Nice to Have**

-   Experience coordinating client or employee onboarding.
-   Startup or high-growth company experience.
-   Experience creating or maintaining:

-   SOPs
-   Process documentation
-   Workflow trackers

-   Experience improving administrative or operational processes.
-   Experience supporting multiple departments or stakeholders.

### **What a Typical Day Looks Like**

Your day may include:

-   Reviewing leadership calendars and priorities.
-   Scheduling and coordinating meetings.
-   Following up on outstanding action items.
-   Tracking onboarding progress.
-   Updating CRM records and operational trackers.
-   Organizing documents and shared systems.
-   Coordinating with clients and internal teams.
-   Identifying upcoming deadlines or potential bottlenecks.
-   Supporting leadership with administrative and operational requests.
-   Improving workflows that could be handled more efficiently.

**In short:** you keep leadership organized, workflows moving, documentation accurate, and operational details under control.

### **Key Metrics for Success**

-   Administrative and operational tasks completed accurately and on time.
-   Minimal scheduling conflicts or missed follow-ups.
-   Smooth and timely onboarding coordination.
-   Clean, accurate, and organized documentation.
-   Strong visibility across active workflows and priorities.
-   Reduced operational delays and coordination gaps.
-   High leadership confidence in your reliability and execution.

### **Why This Role Stands Out**

-   Work directly with leadership in a growing business.
-   High ownership and autonomy.
-   Exposure to both **executive support and business operations**.
-   Opportunity to improve processes rather than simply maintain them.
-   Fully remote environment.
-   Long-term growth potential into:

-   Senior Executive Assistant
-   Executive Operations
-   Operations Coordinator
-   Operations Manager
-   Chief of Staff support roles

### **Apply Now**

If you’re an experienced **Executive Assistant, Virtual Assistant, or Operations Coordinator** who excels at scheduling, organization, follow-through, onboarding, and keeping fast-moving operations under control, we’d love to hear from you.

**#ExecutiveAssistant #OperationsSupport #VirtualAssistant #AdministrativeAssistant #ExecutiveSupport #OperationsCoordinator #RemoteJobs #GoogleWorkspace #CRM #CalendarManagement #BusinessOperations #RemoteWork**

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/369D181434/apply)

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