# Data Entry Specialist

> Pavago · Mexico (Remote) · — · Posted 2026-05-04

**Workplace:** remote

## Description

### **Data Entry Specialist (CRM, Excel & Data Accuracy) – Remote | U.S. Hours**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Client Business Hours

### **About the Role**

We’re hiring a **Data Entry Specialist** to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal tools.

This is not just data entry — this is a **data accuracy role**.  
You will be responsible for ensuring all records are **complete, error-free, and audit-ready**.

If you’re someone who notices small mistakes others miss, this role is built for you.

### **What You’ll Own**

### **Data Entry & Accuracy (Primary Focus)**

-   Enter and update records in:

-   Salesforce
-   HubSpot
-   Airtable
-   Microsoft Excel / Google Sheets

-   Cross-check data against source documents:

-   Invoices
-   Contracts
-   Customer records
-   HR files

-   Identify and fix:

-   Duplicates
-   Missing fields
-   Incorrect entries

### **Data Cleaning & Maintenance**

-   Clean and standardize datasets using:

-   Filters
-   Pivot tables
-   Formulas

-   Apply consistent naming conventions and formatting
-   Run weekly data audits to maintain quality

### **File & Record Organization**

-   Maintain structured digital records in:

-   Google Drive
-   SharePoint
-   Dropbox

-   Ensure all files are:

-   Properly named
-   Version-controlled
-   Easily retrievable

### **Reporting & Cross-Team Support**

-   Generate daily/weekly reports:

-   Data updates
-   Transaction logs
-   Audit summaries

-   Support:

-   Finance (AR/AP entries)
-   Sales (lead/contact updates)
-   HR (employee records)

### **Compliance & Data Integrity**

-   Maintain strict confidentiality of sensitive data
-   Ensure compliance with:

-   GDPR
-   HIPAA
-   CCPA (as applicable)

-   Keep all records audit-ready

### **Process Improvement**

-   Identify recurring data issues
-   Suggest improvements:

-   Templates
-   Forms
-   Automation opportunities

-   Help reduce manual errors over time

### **What Makes You a Strong Fit**

-   You are extremely detail-oriented (you catch what others miss)
-   You are fast but **prioritize accuracy over speed**
-   You are comfortable doing repetitive, high-volume work
-   You are organized and dependable
-   You take ownership of data quality

### **Required Experience & Skills**

-   1–2 years in:

-   Data entry
-   Clerical work
-   Administrative support

-   Strong proficiency in:

-   Excel / Google Sheets (filters, sorting, pivot tables, formulas)

-   Familiarity with:

-   Salesforce
-   HubSpot
-   Airtable

-   High typing speed and accuracy

### **Nice to Have**

-   Experience in high-volume environments:

-   E-commerce
-   Finance
-   Healthcare
-   Logistics

-   Exposure to:

-   Basic SQL
-   Google Apps Script

-   Experience in compliance-heavy industries

### **What a Typical Day Looks Like**

-   Input and update records in CRM and spreadsheets
-   Clean and audit datasets for accuracy
-   Cross-check entries against source documents
-   Generate reports for internal teams
-   Organize and maintain digital files
-   Handle ad hoc data requests across departments

**In short:**  
You ensure the company can **fully trust its data.**

### **Key Metrics (KPIs)**

-   Typing accuracy ≥ 98%
-   Error rate < 1%
-   All data updated within SLA (same/next day)
-   Reports delivered on time and error-free
-   Clean, structured, audit-ready datasets

### **Why This Role Stands Out**

-   High ownership of business-critical data
-   Clear expectations and measurable performance
-   Cross-functional exposure (finance, sales, HR)
-   Opportunity to move into operations or data roles

### **Interview Process**

-   Initial Phone Screen
-   Video Interview with Pavago Recruiter
-   Practical Task (timed data entry + error-checking test)
-   Client Interview
-   Offer & Background Verification

### **Apply Now**

If you:

-   Are highly detail-oriented
-   Take pride in clean, accurate work
-   Thrive in structured, execution-focused roles

  
This is a strong fit.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/3E2705545F/apply)

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