# Executive Assistant

> Pavago · South Africa (Remote) · — · Posted 2026-06-24

**Workplace:** remote

## Description

### **Executive Assistant (Remote Executive Support)**

**Remote | Full-Time | Executive Support | U.S. Business Hours**

### **Hiring for Our Client**

Our client is seeking a highly organized and proactive Executive Assistant to support executive leadership and help keep day-to-day operations running smoothly. This role is ideal for someone who excels at calendar management, executive communications, meeting coordination, and administrative support in a fast-paced remote environment.

The ideal candidate is detail-oriented, dependable, resourceful, and capable of managing multiple priorities with minimal supervision.

### **Key Responsibilities**

### **Executive Calendar Management**

-   Manage executive calendars and scheduling across multiple time zones
-   Coordinate meetings, appointments, and business commitments
-   Resolve scheduling conflicts and prioritize executive time effectively
-   Prepare agendas, reminders, and meeting materials

### **Executive Communications**

-   Manage and organize executive inboxes
-   Draft, edit, and proofread emails, reports, and internal communications
-   Coordinate communication between executives, team members, and external stakeholders
-   Ensure timely follow-up on action items and requests

### **Travel & Logistics Coordination**

-   Arrange domestic and international travel when required
-   Coordinate flights, accommodations, transportation, and itineraries
-   Manage travel changes and last-minute adjustments
-   Track and reconcile travel-related expenses

### **Administrative & Operational Support**

-   Prepare presentations, reports, and business documents
-   Organize and maintain digital files and records
-   Process expense reports and administrative requests
-   Support ongoing projects and operational initiatives
-   Handle ad hoc executive support tasks as needed

### **Meeting Coordination**

-   Schedule and coordinate virtual meetings
-   Prepare meeting materials and briefing documents
-   Take meeting notes and distribute action items
-   Track follow-ups and ensure accountability on key tasks

### **Required Qualifications**

-   2+ years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, Operations Coordinator, or similar role
-   Experience supporting managers, directors, executives, or leadership teams
-   Strong organizational and time-management skills
-   Excellent written and verbal communication skills
-   Ability to work independently in a remote environment
-   High level of professionalism, reliability, and attention to detail

### **Preferred Qualifications**

-   Experience supporting executives in startups, agencies, professional services, or remote organizations
-   Experience managing multiple calendars and competing priorities
-   Experience coordinating meetings across international time zones
-   Familiarity with executive operations and project coordination

### **Technical Skills**

-   Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
-   Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
-   Collaboration & Project Management Tools:

-   Slack
-   Notion
-   Asana
-   Trello
-   Similar platforms

-   Video Conferencing:

-   Zoom
-   Microsoft Teams
-   Google Meet

### **What Success Looks Like**

-   Executive schedules remain organized and optimized
-   Meetings, communications, and projects are coordinated efficiently
-   Administrative processes run smoothly with minimal oversight
-   Leadership receives proactive support and timely follow-up
-   Priorities stay organized and deadlines are consistently met

### **Ideal Candidate**

-   Highly organized and detail-oriented
-   Reliable and accountable
-   Strong communicator
-   Resourceful problem solver
-   Self-motivated and proactive
-   Comfortable managing multiple priorities
-   Handles confidential information with professionalism

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/41C10F8595/apply)

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