# Virtual Assistant

> Pavago · Ghana (Remote) · — · Posted 2026-05-04

**Workplace:** remote

## Description

### **Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Client Business Hours

### **About the Role**

We’re hiring a **Virtual Assistant (VA)** to support daily operations, communication, and execution across a fast-moving business.

This is not a basic admin role — you will act as a **remote operations partner**, helping the client stay organized, responsive, and focused on high-value work.

If you’re someone who is **organized, proactive, and reliable**, this role is built for you.

### **What You’ll Own**

### **Administrative & Executive Support (Primary Focus)**

-   Manage calendars, meetings, and scheduling across time zones
-   Coordinate calls and ensure smooth daily planning
-   Draft and send professional emails, documents, and communications
-   Prepare meeting notes and track follow-ups

### **Data & CRM Management**

-   Update and maintain records in:

-   HubSpot
-   Salesforce
-   Zoho CRM

-   Manage spreadsheets and operational trackers
-   Organize digital files in:

-   Google Drive
-   Dropbox
-   SharePoint

### **Research & Task Execution**

-   Conduct online research:

-   Competitors
-   Vendors
-   Market insights

-   Turn research into:

-   Structured summaries
-   Presentations

-   Support ad hoc and project-based tasks

### **Customer & Vendor Coordination**

-   Respond to basic client inquiries or route appropriately
-   Communicate with vendors and track outstanding items
-   Ensure follow-ups are completed on time

### **Operations & Project Support**

-   Assist with:

-   Invoicing and expense tracking
-   Light bookkeeping (if required)

-   Update project management tools:

-   Trello
-   Asana
-   Notion
-   Monday.com

### **What Makes You a Strong Fit**

-   You are highly organized and detail-oriented
-   You can manage multiple tasks without dropping the ball
-   You communicate clearly and professionally
-   You are proactive and don’t wait for instructions
-   You are reliable, responsive, and accountable

### **Required Experience & Skills**

-   1–2 years experience as a:

-   Virtual Assistant
-   Administrative Assistant
-   Operations Support role

-   Proficiency in:

-   Microsoft Office
-   Google Workspace (Docs, Sheets, Gmail, Calendar)

-   Strong time management and multitasking ability
-   Reliable internet and remote work setup

### **Nice to Have**

-   CRM experience:

-   HubSpot / Salesforce / Zoho CRM

-   Familiarity with:

-   QuickBooks / Xero

-   Experience supporting:

-   Founders
-   Startups
-   Remote teams

-   Managing multiple clients or executives

### **What a Typical Day Looks Like**

-   Review calendars and inboxes, prioritize urgent items
-   Schedule meetings and coordinate logistics
-   Update CRM records and trackers
-   Prepare documents, reports, or summaries
-   Conduct research for ongoing projects
-   Follow up with vendors or clients
-   Send end-of-day updates and prep for next day

**In short:**  
You ensure **everything runs smoothly and nothing falls through the cracks.**

### **Key Metrics (KPIs)**

-   Tasks completed accurately and on time
-   Calendar & inbox management efficiency
-   No missed meetings or deadlines
-   Clean, organized systems and documentation
-   Strong responsiveness during working hours
-   Positive feedback from clients and stakeholders

### **Why This Role Stands Out**

-   High ownership and visibility across operations
-   Exposure to multiple business functions
-   Clear expectations and structured workflows
-   Opportunity to grow into operations or executive roles
-   Work directly with founders and decision-makers

### **Interview Process**

-   Initial Phone Screen
-   Video Interview with Pavago Recruiter
-   Practical Task (mock inbox/calendar + research task)
-   Client Interview
-   Offer & Background Verification

### **Apply Now**

If you:

-   Thrive in fast-paced, remote environments
-   Are organized, proactive, and detail-driven
-   Enjoy supporting operations and execution

This role is a strong fit.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/4670F96AD7/apply)

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