# Admin Executive Assistant

> Pavago · Honduras (Remote) · — · Posted 2026-06-23

**Workplace:** remote

**Department:** Candidate Sourcing

## Description

### **Admin Executive Assistant (Operations, Compliance & ITAD Support)**

**Job Type:** Full-Time, Remote  
**Working Hours:** U.S. Business Hours

### **About the Role**

At Pavago, one of our clients is hiring a highly organized and detail-oriented Admin Executive Assistant to support operations, compliance workflows, client onboarding, and executive coordination within an IT Asset Disposition (ITAD) environment.

This is more than a traditional administrative support role. You’ll serve as a critical operational partner, helping ensure workflows remain organized, compliant, accurate, and fully documented.

You will support:

-   Executive coordination
-   Compliance documentation
-   Client onboarding
-   Workflow tracking
-   Records management
-   Operational communication

This role is ideal for someone who thrives in structured environments, notices inconsistencies quickly, and takes ownership of tasks from start to finish.

### **Key Responsibilities**

### **Administrative Coordination & Scheduling**

-   Manage executive calendars, scheduling, and meeting logistics.
-   Coordinate communication between:

-   Leadership
-   Clients
-   Operations teams
-   Vendors

-   Anticipate operational needs and help protect leadership bandwidth.
-   Ensure tasks, deadlines, and follow-ups are completed on time.

### **Documentation & Compliance Support**

-   Maintain organized, audit-ready documentation.
-   Support compliance-sensitive workflows within ITAD operations.
-   Ensure records remain:

-   Accurate
-   Complete
-   Properly documented
-   Securely stored

-   Work within:

-   Google Workspace
-   Slack
-   Salesforce or similar CRM platforms
-   Operational tracking systems

-   Maintain consistency across all documentation and records.

### **Operational Tracking & Quality Control**

-   Track:

-   Client onboarding progress
-   Operational workflows
-   Internal updates
-   Documentation changes

-   Review records for inconsistencies involving:

-   Dates
-   Names
-   Schedules
-   Onboarding information
-   Documentation accuracy

-   Validate information before execution to minimize operational risk.
-   Support quality control initiatives through proactive review and follow-up.

### **Systems & Records Management**

-   Maintain organized systems and documentation across operational platforms.
-   Keep records:

-   Searchable
-   Accessible
-   Audit-ready

-   Improve workflow organization and documentation processes where possible.
-   Ensure operational systems remain reliable and scalable.

### **Requirements**

### **Experience**

-   3+ years of experience in:

-   Executive Assistant roles
-   Administrative Assistant roles
-   Operations Support positions
-   Virtual Assistant roles
-   Compliance-focused administrative environments

### **Core Skills**

-   Strong experience with:

-   Google Workspace
-   Slack
-   CRM systems (Salesforce or similar)

-   Exceptional organizational and documentation skills.
-   Strong written and verbal English communication.
-   Ability to work independently with minimal supervision.
-   Strong attention to detail and operational follow-through.
-   High level of professionalism and confidentiality.

### **Core Competencies**

-   Structured and process-driven mindset.
-   Strong operational discipline.
-   Proactive communication and coordination skills.
-   Ability to manage multiple priorities accurately.
-   Strong problem-solving and quality-control capabilities.

### **Preferred Qualifications**

-   Experience in:

-   ITAD environments
-   Compliance-heavy industries
-   Operations-focused organizations

-   Experience supporting:

-   Founders
-   Executives
-   Leadership teams

-   Familiarity with:

-   Audit preparation
-   Compliance workflows
-   Client onboarding
-   Operational tracking systems

### **What Makes You Successful**

-   You are highly detail-oriented and process-driven.
-   You identify mistakes and inconsistencies quickly.
-   You take ownership and ensure tasks are fully completed.
-   You thrive in structured operational environments.
-   You remain professional under pressure.
-   You proactively solve problems instead of waiting for direction.

### **Typical Day**

-   Coordinate schedules and operational workflows.
-   Maintain audit-ready documentation and records.
-   Track onboarding progress and operational tasks.
-   Review systems for missing information or inconsistencies.
-   Support leadership communication and follow-ups.
-   Maintain organized operational systems and documentation.
-   Ensure compliance, accuracy, and workflow completion.

**In short:** You help keep operations organized, compliant, accurate, and running smoothly every day.

### **Key Performance Indicators (KPIs)**

-   100% audit-ready documentation
-   Zero critical operational or documentation errors
-   Accurate and timely task completion
-   Reduced operational issues through proactive quality control
-   Smooth onboarding and workflow coordination
-   Leadership confidence in operational execution and reliability

### **Why Join Us?**

-   High-trust role with direct exposure to leadership.
-   Significant ownership across operations and compliance workflows.
-   Opportunity to improve systems and operational processes.
-   Structured, process-driven environment.
-   Long-term growth opportunities into:

-   Operations Manager
-   Executive Operations Lead
-   Compliance Coordinator
-   Administrative Operations Leadership

-   Fully remote position with long-term career growth potential.

### **Interview Process**

1.  Initial Screening
2.  Recruiter Interview
3.  Client Interview
4.  Offer & Onboarding

### **Apply Now**

If you’re highly organized, detail-oriented, and enjoy creating structure, maintaining compliance, and ensuring operational excellence, we’d love to hear from you.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/507C5D14B1/apply)

---
Powered by [Workable](https://www.workable.com)