# Real Estate Specialist

> Pavago · Colombia (Remote) · — · Posted 2026-06-18

**Workplace:** remote

## Description

### **Real Estate Specialist (Transaction Coordinator, MLS & DocuSign) – Remote**

**Full-Time | Remote | U.S. Business Hours**

### **About the Role**

We’re hiring a highly organized and detail-oriented Real Estate Specialist to manage transaction coordination, MLS listings, compliance workflows, and real estate operations from contract to closing.

This is not a basic administrative role.

You’ll play a critical role in:

-   Transaction coordination
-   MLS listing management
-   Contract and compliance tracking
-   Client communication
-   Closing coordination
-   Real estate operations support

You’ll work closely with:

-   Real estate agents
-   Brokers
-   Escrow officers
-   Title companies
-   Lenders
-   Clients

to ensure every transaction remains organized, compliant, and on track through closing.

If you thrive in:

-   Fast-paced real estate environments
-   Transaction management
-   Deadline-driven coordination
-   Documentation workflows
-   Operational organization

this role is a strong fit.

### **What You’ll Own**

### **Transaction Coordination (Primary Focus)**

-   Manage 5–15+ active real estate transactions simultaneously from accepted offer through closing
-   Maintain:

-   Transaction checklists
-   Timelines
-   Milestone tracking
-   Closing documentation

-   Coordinate with:

-   Escrow companies
-   Title companies
-   Lenders
-   Inspectors
-   Appraisers
-   Agents
-   Clients

-   Track:

-   Contingency deadlines
-   Inspections
-   Financing milestones
-   Closing dates

-   Ensure no deadlines, documents, or approvals are missed

### **MLS Listing Management & Marketing Support**

-   Create, update, and manage listings on MLS platforms
-   Syndicate listings across:

-   Zillow
-   Realtor.com
-   Apartments.com
-   Brokerage platforms

-   Maintain listing accuracy and compliance with MLS requirements
-   Support creation of:

-   Flyers
-   Brochures
-   Social media posts
-   Open house materials

-   Track listing activity and provide updates to agents

### **Compliance & Documentation**

-   Ensure all:

-   Contracts
-   Disclosures
-   Amendments
-   Addenda
-   Signatures  
    remain complete and compliant

-   Maintain organized and audit-ready transaction files
-   Ensure compliance with:

-   Brokerage procedures
-   State regulations
-   MLS requirements

-   Manage DocuSign workflows and document execution processes

### **Client Communication & Coordination**

-   Provide proactive updates to:

-   Buyers
-   Sellers
-   Agents
-   Brokers

-   Schedule:

-   Inspections
-   Appraisals
-   Showings
-   Closings

-   Respond to inquiries professionally and promptly
-   Maintain strong communication throughout the transaction lifecycle

### **Reporting & Administrative Support**

-   Prepare transaction and pipeline reports
-   Track:

-   Commissions
-   Closing timelines
-   Transaction statuses

-   Support brokerage operations and compliance audits
-   Maintain organized records and operational workflows

### **Requirements**

### **Core Requirements**

-   2+ years of experience in:

-   Transaction coordination
-   Real estate operations
-   Brokerage support
-   Real estate administration

-   Strong hands-on experience with:

-   MLS platforms
-   DocuSign
-   Dotloop, SkySlope, Brokermint, or similar transaction management systems

-   Strong Google Workspace or Microsoft Office skills:

-   Google Sheets / Excel
-   Docs / Word
-   Calendar coordination

-   Strong understanding of:

-   Real estate contracts
-   Disclosures
-   Transaction timelines
-   Compliance workflows

-   Ability to manage multiple transactions simultaneously
-   Excellent written and verbal English communication skills
-   Highly organized with strong attention to detail
-   Comfortable working remotely during U.S. business hours

### **Nice to Have**

-   Active real estate license or Transaction Coordinator certification
-   Experience managing:

-   10+ concurrent transactions
-   Residential and commercial real estate deals

-   Familiarity with:

-   Canva
-   InDesign
-   Real estate marketing tools

-   Experience supporting:

-   High-volume brokerages
-   Real estate investment teams
-   Property management operations

### **What Makes You a Strong Fit**

-   Extremely organized and deadline-driven
-   Comfortable managing multiple moving transactions simultaneously
-   Strong attention to compliance and documentation accuracy
-   Proactive communicator with agents and clients
-   Calm under pressure during high-volume transaction periods
-   Strong operational follow-through and accountability
-   Able to work independently in remote environments

### **What a Typical Day Looks Like**

-   Update and organize active transaction files
-   Coordinate inspections, appraisals, and escrow timelines
-   Manage MLS listings and syndication updates
-   Send DocuSign documents and track signatures
-   Follow up with agents, lenders, and title companies
-   Monitor contingency and closing deadlines
-   Prepare transaction reports and operational updates

**In short:** You help ensure every real estate transaction stays organized, compliant, on schedule, and moving smoothly from listing through closing.

### **Key Metrics for Success (KPIs)**

-   Zero missed contingency or closing deadlines
-   Accurate and compliant transaction documentation
-   Smooth and timely transaction closings
-   Organized MLS listings and transaction records
-   Strong communication with agents, clients, and vendors
-   High operational reliability and responsiveness

### **Why This Role Stands Out**

-   High-impact role supporting real estate transactions end-to-end
-   Strong ownership across transaction coordination and compliance
-   Opportunity to work closely with:

-   Brokers
-   Agents
-   Lenders
-   Title companies

-   Exposure to:

-   MLS systems
-   Transaction operations
-   Compliance workflows
-   Real estate coordination

-   Fully remote role with structured workflows and clear responsibilities
-   Growth opportunities into:

-   Senior Transaction Coordinator
-   Brokerage Operations
-   Real Estate Operations Manager
-   Compliance Management

### **Interview Process**

-   Initial Screening Call
-   Recruiter Interview
-   Client Interview
-   Offer & Onboarding

### **Apply Now**

If you:

-   Thrive in organized, deadline-driven environments
-   Enjoy coordinating real estate transactions and compliance workflows
-   Are experienced with MLS systems and transaction management
-   Can manage multiple deals without things slipping through the cracks

this role is a strong fit for you.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/52A0B8E019/apply)

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