# Admin Executive Assistant > Pavago · El Salvador (Remote) · — · Posted 2026-08-09 **Workplace:** remote **Department:** Candidate Sourcing ## Description ### **Admin Executive Assistant – Operations, Compliance & ITAD** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours ### **About the Role** At Pavago, one of our clients is hiring a highly organized **Admin Executive Assistant** to support administrative operations, compliance workflows, client onboarding, documentation, and internal coordination within an **IT Asset Disposition (ITAD)** environment. This is more than a traditional administrative role. You’ll serve as an important **operational control layer**, making sure information is accurate, documentation is complete, follow-ups happen on time, and critical details don’t get missed. Because the business operates in a compliance-sensitive environment, **precision and attention to detail are essential**. If you’re someone who catches inconsistencies others miss, enjoys creating order, and follows tasks through to completion, this could be an excellent fit. ### **What You’ll Own** **Executive & Administrative Support** - Manage calendars, meetings, scheduling, and day-to-day administrative coordination. - Support leadership with priorities, communication, and follow-ups. - Coordinate across clients, leadership, and internal teams. - Anticipate scheduling conflicts and operational needs before they become problems. - Help protect leadership bandwidth by keeping workflows organized. **Compliance & Documentation Support** - Maintain accurate, complete, and audit-ready documentation. - Support compliance-sensitive processes within ITAD operations. - Review documentation for missing, inconsistent, or incorrect information. - Ensure records are properly organized, stored, and accessible. - Maintain documentation standards across operational systems. **Client Onboarding & Operational Tracking** - Track client onboarding from initiation through completion. - Ensure required information and documentation are collected. - Monitor outstanding tasks, follow-ups, and internal dependencies. - Maintain clear visibility into onboarding status. - Escalate missing information or potential delays proactively. **Quality Control & Accuracy** - Review names, dates, numbers, schedules, records, and documentation before execution. - Identify inconsistencies across systems and workflows. - Catch potential errors before they create operational or financial issues. - Track process and documentation changes accurately. - Maintain strong quality-control standards across daily operations. **Systems & Records Management** - Maintain organized records across tools such as: - Google Workspace - Slack - Salesforce or similar CRM platforms - Keep systems clean, searchable, and up to date. - Maintain consistent naming and documentation practices. - Ensure important information can be retrieved quickly when needed. ### **Required Experience & Skills** - **3+ years of experience** in Executive Assistant, Administrative Assistant, Virtual Assistant, or Operations Support roles. - Strong experience with **Google Workspace**. - Experience using **Slack**. - Experience with **Salesforce or similar CRM systems**. - Exceptional attention to detail and accuracy. - Strong written and verbal English communication. - Ability to manage multiple priorities without sacrificing accuracy. - Strong follow-through and organizational discipline. - Ability to work independently and solve problems proactively. - High level of professionalism and confidentiality. ### **Nice to Have** - Experience in **IT Asset Disposition (ITAD)**. - Experience in compliance-heavy or highly regulated environments. - Familiarity with audit preparation and compliance documentation. - Experience supporting founders, executives, or leadership teams. - Client onboarding experience. - Operational tracking and workflow management experience. ### **What Makes You a Strong Fit** You’ll likely succeed in this role if you: - Notice small inconsistencies quickly. - Naturally double-check important information. - Prefer structured, organized systems. - Take ownership instead of waiting to be reminded. - Follow tasks through until they are completely resolved. - Communicate clearly and professionally. - Can handle confidential information responsibly. - Stay organized while managing multiple priorities. ### **What a Typical Day Looks Like** Your day may include: - Coordinating leadership calendars and meetings. - Reviewing documentation for missing or incorrect information. - Tracking client onboarding progress. - Following up on outstanding operational tasks. - Updating CRM records and internal systems. - Organizing compliance documentation. - Coordinating communication between clients and internal teams. - Checking dates, names, records, and other operational details for accuracy. - Flagging risks or inconsistencies before they create problems. **In short:** you ensure the administrative and operational side of the business stays accurate, organized, compliant, and under control. ### **What Success Looks Like** - Documentation remains **accurate and audit-ready**. - Client onboarding moves forward without missed steps. - Calendars and operational workflows remain organized. - Critical errors are caught before execution. - CRM and internal records remain clean and current. - Leadership spends less time chasing follow-ups or correcting mistakes. - Operational processes remain consistent and reliable. ### **Key Performance Indicators** - Accuracy and completeness of documentation. - Zero critical operational or documentation errors. - On-time completion of assigned tasks and follow-ups. - Smooth and timely client onboarding. - CRM and records accuracy. - Reduction in preventable operational issues. - Leadership confidence in administrative and operational execution. ### **Why This Role Stands Out** - High-trust role working closely with leadership. - Direct impact on operational accuracy and compliance. - Exposure to structured ITAD and compliance workflows. - Strong ownership over administrative and operational processes. - Opportunity to grow into roles such as: - Operations Manager - Compliance Coordinator - Executive Operations Lead ### **Interview Process** 1. Initial Screening 2. Recruiter Interview 3. Client Interview 4. Offer & Onboarding ### **Apply Now** If you’re a highly organized Executive Assistant who **catches mistakes others miss, takes ownership of follow-through, and thrives in structured operational environments**, we’d love to hear from you. Join a role where your attention to detail directly contributes to smoother operations, stronger compliance, and greater leadership efficiency. **#ExecutiveAssistant #AdministrativeAssistant #Operations #ITAD #Compliance #RemoteJobs #Salesforce #GoogleWorkspace #ExecutiveSupport #OperationsSupport #VirtualAssistant** ## Apply [Apply at Pavago](https://apply.workable.com/pavago/j/57D7740DC8/apply) --- Powered by [Workable](https://www.workable.com)