# Sales Assistant

> Pavago · Panama (Remote) · — · Posted 2026-05-19

**Workplace:** remote

## Description

### **💼 Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote**

**Full-Time | Remote | U.S. Business Hours**

### **🚀 About the Role**

We’re hiring a highly organized and execution-focused **Sales Assistant** to support a fast-moving sales team by managing:

-   CRM updates
-   scheduling and calendar coordination
-   follow-ups
-   proposal preparation
-   reporting
-   day-to-day sales operations

This is not a direct selling role.

Instead, you’ll play a critical role in helping the sales team:  
✅ stay organized  
✅ move deals forward  
✅ maintain clean pipeline data  
✅ coordinate communication efficiently  
✅ improve operational execution

If you enjoy:  
👉 organization  
👉 sales operations  
👉 coordination  
👉 CRM management  
👉 supporting high-performing teams

this role is a strong fit.

### **🔥 What You’ll Own**

### **CRM Management & Sales Operations**

-   Maintain accurate CRM records within:

-   Salesforce
-   HubSpot
-   Zoho CRM
-   Pipedrive

-   Update:

-   leads
-   contacts
-   opportunities
-   pipeline stages
-   activity notes

-   Remove duplicates and maintain CRM hygiene
-   Ensure pipeline visibility and reporting accuracy
-   Support overall sales operations and workflow organization

### **Scheduling & Sales Coordination**

-   Schedule:

-   sales calls
-   demos
-   follow-ups
-   internal meetings

-   Coordinate across multiple time zones using:

-   Google Calendar
-   Outlook
-   Calendly

-   Manage scheduling logistics and confirmations
-   Ensure sales reps are prepared with:

-   meeting context
-   materials
-   agendas

-   Organize follow-ups and internal coordination activities

### **Proposal & Document Support**

-   Prepare, format, and proofread:

-   proposals
-   quotes
-   sales presentations
-   client-facing documents

-   Support RFP and RFI responses using templates and existing materials
-   Create polished sales assets using:

-   Google Slides
-   PowerPoint
-   Canva

-   Maintain organized document structures and version control

### **Reporting & Pipeline Tracking**

-   Generate:

-   weekly sales reports
-   pipeline dashboards
-   KPI tracking updates

-   Track:

-   pipeline activity
-   conversion metrics
-   sales performance indicators

-   Ensure leadership has clear visibility into sales operations and reporting

### **Communication & Follow-Ups**

-   Draft professional:

-   follow-up emails
-   meeting summaries
-   reminder communication
-   next-step updates

-   Support inbound lead coordination and routing
-   Maintain responsive and organized communication across teams and prospects

### **Cross-Team Coordination**

-   Collaborate with:

-   sales
-   marketing
-   operations
-   finance
-   leadership teams

-   Track internal handoffs and task ownership
-   Help prevent operational delays and communication gaps
-   Ensure workflows continue moving smoothly across departments

### **💻 Requirements**

### **Core Requirements**

-   1–2 years of experience in:

-   sales support
-   administrative support
-   operations coordination
-   sales operations

-   Hands-on experience with at least one CRM platform:

-   Salesforce
-   HubSpot
-   Zoho CRM
-   Pipedrive

-   Strong scheduling and calendar management skills
-   Proficiency with:

-   Google Workspace
-   Microsoft Office

-   Strong written English communication skills
-   Highly organized with strong attention to detail

### **⭐ Nice to Have**

-   Experience preparing:

-   proposals
-   presentations
-   sales decks

-   Exposure to:

-   SDR workflows
-   BDR teams
-   sales pipeline management

-   Experience in:

-   B2B SaaS
-   recruiting
-   marketing agencies
-   professional services

-   Basic reporting and Excel skills:

-   pivot tables
-   dashboards
-   tracking reports

### **🧠 What Makes You a Strong Fit**

-   You are highly organized and detail-oriented
-   You proactively follow through on tasks
-   You enjoy supporting sales and operational workflows
-   You communicate clearly and professionally
-   You can manage multiple priorities without losing accuracy
-   You thrive in structured, fast-paced environments

### **📅 What a Typical Day Looks Like**

-   Update CRM records and maintain pipeline accuracy
-   Schedule meetings and coordinate calendars
-   Prepare proposals and sales documents
-   Generate reports and sales updates
-   Send follow-up communication and reminders
-   Coordinate with internal teams to keep deals moving smoothly

**In short:**  
You help keep the sales engine organized, efficient, and operationally aligned so sales teams can focus on closing deals.

### **📊 Key Metrics (KPIs)**

-   CRM accuracy and pipeline cleanliness
-   On-time scheduling and coordination
-   Accurate sales proposals and documentation
-   Reporting accuracy and consistency
-   Responsiveness and operational reliability
-   Positive feedback from sales leadership and team members

### **🌟 Why This Role Stands Out**

-   High-impact role supporting revenue and sales operations
-   Exposure to modern CRM systems and sales workflows
-   Opportunity to grow into:

-   Sales Operations
-   Revenue Operations
-   Account Management
-   Business Operations

-   Collaborative and fast-paced remote environment
-   Strong ownership and measurable operational impact

### **🧪 Interview Process**

-   Initial Phone Screen
-   Video Interview with Pavago Recruiter
-   Practical Task  
    _(CRM cleanup + proposal preparation exercise)_
-   Client Interview
-   Offer & Background Verification

### **👉 Apply Now**

If you:

-   enjoy keeping systems and workflows organized
-   are proactive with scheduling and communication
-   thrive supporting sales teams and operational execution
-   want to grow within sales operations and business support

this role is a strong fit for you.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/5F4138CDC2/apply)

---
Powered by [Workable](https://www.workable.com)