# Virtual Assistant

> Pavago · Philippines (Remote) · — · Posted 2026-05-13

**Workplace:** remote

## Description

### **Virtual Assistant (Executive Support / CRM / Operations) – Remote**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Business Hours (flexible based on client needs)

### **About the Role**

We’re hiring a **Virtual Assistant (VA)** to support daily operations, communication, and execution across multiple business functions.

This is not a passive admin role.  
You’ll act as a **reliable execution partner**, ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks.

If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well.

### **What You’ll Own**

### **Calendar, Inbox & Admin Management (Core)**

-   Manage calendars, schedule meetings, and coordinate across time zones
-   Organize inboxes, respond to emails, and flag priorities
-   Draft professional communication (emails, memos, documents)
-   Prepare meeting notes and track follow-ups

### **Data & System Management**

-   Maintain records in:

-   Google Sheets
-   Microsoft Excel
-   CRMs like HubSpot / Salesforce

-   Keep data accurate, updated, and well-structured
-   Organize files across:

-   Google Drive
-   Dropbox
-   Microsoft SharePoint

### **Research & Task Execution**

-   Conduct research on:

-   Competitors
-   Vendors
-   Market insights

-   Compile findings into structured summaries or presentations
-   Support ad hoc requests and small projects

### **Client, Vendor & Communication Support**

-   Respond to client inquiries or route them appropriately
-   Follow up with vendors and track outstanding items
-   Ensure clear, timely communication across stakeholders

### **Operations & Project Support**

-   Assist with:

-   Invoicing and expense tracking
-   Light bookkeeping (if required)

-   Maintain project trackers in:

-   Asana
-   Trello
-   Notion
-   Monday.com

-   Keep workflows organized and updated

### **What Makes You a Strong Fit**

-   You are highly organized and detail-oriented
-   You take initiative without being asked
-   You communicate clearly and professionally
-   You can manage multiple tasks without losing track
-   You are reliable and follow through consistently

### **Required Experience & Skills**

-   1–2 years of Virtual Assistant, admin, or operations support experience
-   Strong proficiency in:

-   Microsoft Office / Google Workspace

-   Excellent written and verbal communication skills
-   Strong time management and organizational ability
-   Reliable internet and ability to work independently

### **Nice to Have (Top Candidates)**

-   Experience with CRMs:

-   HubSpot / Salesforce / Zoho

-   Familiarity with:

-   QuickBooks
-   Xero

-   Experience supporting:

-   Founders
-   Startups
-   Remote teams

-   Handling multiple clients or executives simultaneously

### **What a Typical Day Looks Like**

-   Manage calendar and inbox, prioritizing urgent tasks
-   Update CRM records and organize documents
-   Prepare reports, documents, or presentations
-   Conduct research for ongoing projects
-   Follow up with vendors and stakeholders
-   Review tasks and prepare next-day priorities

**In short:**  
You ensure operations run smoothly and **nothing slips through the cracks**.

### **Key Metrics (KPIs)**

-   Tasks completed accurately and on time
-   Zero missed meetings or scheduling errors
-   Fast and professional communication response times
-   Organized and up-to-date records
-   Positive feedback from clients and stakeholders

### **Why This Role Stands Out**

-   High ownership and autonomy
-   Exposure to multiple business functions
-   Opportunity to grow into:

-   Operations Manager
-   Executive Assistant
-   Project Coordinator

### **Apply Now**

If you:

-   Are highly organized
-   Take ownership of tasks
-   Communicate clearly and reliably

This role is a strong fit.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/62ADC32FD3/apply)

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