# Real Estate Specialist

> Pavago · South Africa (Remote) · — · Posted 2026-05-01

**Workplace:** remote

## Description

### **Real Estate Transaction Coordinator (MLS, DocuSign, Compliance – Remote, U.S. Hours)**

### **About the Role**

We’re hiring a **Real Estate Transaction Coordinator / Real Estate Specialist** to manage **listings, transactions, and compliance from contract to closing**.

You’ll support agents, brokers, and clients by keeping deals **organized, compliant, and on track**. This is a high-volume role where attention to detail and strong communication are critical.

If you have experience with **MLS, transaction coordination, and real estate documentation**, this role is for you.

### **Responsibilities**

### **Transaction Coordination**

-   Manage **5–15 active real estate transactions** from accepted offer through closing
-   Maintain **transaction checklists, timelines, and compliance files**
-   Coordinate with **escrow, title, lenders, inspectors, and appraisers**
-   Track deadlines and ensure all contingencies and milestones are met

### **Listing & Marketing Support**

-   Input and manage listings on **MLS platforms**
-   Syndicate listings across **Zillow, Realtor.com, Apartments.com**, and other platforms
-   Create marketing materials (flyers, brochures, social media posts, open house assets)
-   Track and report listing performance to agents

### **Compliance & Documentation**

-   Ensure all **contracts, disclosures, addenda, and amendments** are complete and signed
-   Maintain compliance with **state regulations, brokerage policies, and MLS requirements**
-   Keep files **organized, accurate, and audit-ready**

### **Client Communication**

-   Provide regular updates to **buyers, sellers, and agents**
-   Schedule **showings, inspections, and appraisals**
-   Respond to inquiries promptly and professionally

### **Reporting & Administration**

-   Prepare **pipeline and transaction reports**
-   Track **contingency deadlines, closing timelines, and commissions**
-   Support brokers with **compliance audits and back-office operations**

### **Requirements**

-   2+ years of experience in **real estate transaction coordination, brokerage operations, or real estate support**
-   Proficiency with:

-   **MLS platforms**
-   **DocuSign**
-   Transaction systems (Dotloop, Skyslope, Brokermint, or similar)

-   Strong skills in **Google Workspace or Microsoft Office (Sheets/Excel, Docs/Word)**
-   Familiarity with **real estate compliance and documentation requirements**
-   Ability to manage multiple transactions in a **deadline-driven environment**
-   Strong communication and organizational skills
-   Comfortable working **remote during U.S. business hours**

### **Nice to Have**

-   Licensed **real estate agent** or certified transaction coordinator
-   Experience managing **10+ concurrent transactions**
-   Experience supporting **residential and commercial real estate deals**
-   Basic design or marketing skills (**Canva, InDesign**)

### **Tools & Tech**

-   MLS platforms
-   DocuSign
-   Dotloop / Skyslope / Brokermint
-   Google Workspace / Microsoft Office
-   Canva / design tools

### **Why Join**

-   Play a key role in **real estate transactions from listing to closing**
-   Work in a **structured, high-volume environment**
-   Collaborate with agents, brokers, and clients across multiple deals
-   Opportunity to strengthen **transaction coordination and compliance expertise**
-   Fully remote role with consistent workflow and impact

### **What Success Looks Like**

-   Zero missed **contingency or closing deadlines**
-   100% **compliance across transaction files**
-   Strong communication with clients and agents
-   Timely delivery of marketing and listing updates
-   Smooth, efficient transaction closings

### **Apply Now**

If you’re a **Real Estate Transaction Coordinator who excels in organization, compliance, and managing multiple deals**, we’d love to hear from you.

Apply now and help ensure every transaction closes smoothly and efficiently.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/62F953701C/apply)

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