# Real Estate Transaction Specialist > Pavago Β· Colombia (Remote) Β· β€” Β· Posted 2026-05-19 **Workplace:** remote **Department:** Candidate Sourcing ## Description ### **🏑 Real Estate Transaction Specialist (Transaction Coordination & Closings) – Remote** **Full-Time | Remote | U.S. Business Hours** ### **πŸš€ About the Role** We’re hiring a highly organized and detail-oriented **Real Estate Transaction Specialist** to manage the full transaction lifecycle for single-family real estate acquisitions and dispositions. This is not a basic administrative role. You’ll play a critical role in: βœ… transaction coordination βœ… contract management βœ… title & closing coordination βœ… stakeholder communication βœ… deadline enforcement βœ… CRM and transaction tracking You’ll serve as the operational backbone between: - sellers - buyers - title companies - agents - internal teams to ensure transactions move from contract execution through closing accurately, efficiently, and without delays. If you thrive in: - fast-paced real estate environments - wholesale or investment transactions - high-volume deal coordination - deadline-driven workflows - operational execution this role is a strong fit. ### **πŸ”₯ What You’ll Own** ### **Transaction Lifecycle Management (Primary Focus)** - Manage the full transaction process from executed contract through closing - Coordinate single-family acquisitions and dispositions simultaneously - Handle **30–50 active transactions** without missed deadlines or operational gaps - Maintain visibility into: - contract status - inspections - title updates - financing milestones - closing timelines - Ensure all transaction workflows remain organized and on track ### **Contracts & Documentation** - Draft, send, and manage: - purchase agreements - amendments - addenda - closing documents - Ensure all documents are: - accurate - complete - properly executed - version-controlled - Manage e-signature workflows using: - HelloSign - Dropbox Sign - similar platforms - Maintain organized and audit-ready transaction files ### **Timeline & Deadline Enforcement** - Track and enforce: - contingency deadlines - inspection periods - financing timelines - closing dates - Maintain a zero-miss approach to transaction management - Identify risks, delays, and bottlenecks proactively - Escalate and resolve issues before they impact closings ### **Inspection, Title & Closing Coordination** - Coordinate: - inspections - property access - title workflows - closing logistics - Work closely with title companies to resolve: - liens - curative items - ownership issues - title discrepancies - Ensure smooth and timely closings across all assigned deals ### **Communication & Stakeholder Management** - Serve as the primary point of contact for: - sellers - buyers - agents - title companies - internal teams - Maintain proactive daily communication and follow-ups - Provide clear and professional transaction updates - Ensure all stakeholders remain aligned throughout the process ### **CRM & Transaction Reporting** - Maintain accurate transaction records inside CRM systems - Update: - deal stages - notes - tasks - closing statuses in real time - Provide regular transaction status updates to leadership - Ensure clean pipeline visibility and reporting accuracy ### **πŸ’» Required Experience & Skills** ### **Core Requirements** - **8–10 years** of hands-on experience in: - real estate transaction coordination - single-family purchase & sale transactions - contract-to-close transaction management - Strong familiarity with: - wholesale real estate - investor transactions - acquisition workflows - Proven ability to manage: - 30–50 concurrent transactions - high-volume real estate pipelines - Strong experience with: - Gmail - Google Sheets - Google Calendar - CRM systems (Salesforce preferred) - e-signature platforms - Excellent written and verbal English communication skills - Strong attention to detail and deadline management - Comfortable speaking daily with: - sellers - buyers - title companies - agents ### **⭐ Ideal Experience** - Experience coordinating: - off-market acquisitions - investor-driven transactions - wholesale real estate deals - Familiarity with: - U.S. title processes - lien resolution - curative workflows - Background in: - real estate investment firms - wholesalers - iBuyers - high-volume acquisition teams - Experience building: - transaction workflows - KPI reporting - operational documentation ### **🧠 What Makes You a Strong Fit** - Extremely detail-oriented and process-driven - Comfortable managing high transaction volume under pressure - Proactive problem-solver who anticipates issues early - Strong communicator with confidence handling multiple stakeholders - Highly accountable with strong operational ownership - Organized and calm in deadline-heavy environments - Able to work independently without constant oversight ### **πŸ“… What a Typical Day Looks Like** - Review active deals and upcoming deadlines - Follow up with title companies, sellers, buyers, and agents - Draft and send contracts, amendments, and addenda - Coordinate inspections and closing logistics - Resolve title issues and outstanding transaction items - Update CRM records and transaction trackers - Escalate risks and provide leadership updates **In short:** You ensure every transaction stays organized, compliant, and moving toward closing without delays or operational gaps. ### **πŸ“Š Key Metrics for Success (KPIs)** - Zero missed deadlines or contingencies - On-time closings across all assigned transactions - Accuracy of contracts and transaction documentation - Effective management of 30–50 concurrent deals - Strong stakeholder communication and responsiveness - Clean CRM hygiene and transaction reporting accuracy ### **🌟 Why This Role Stands Out** - High-ownership role inside a fast-moving real estate environment - Direct exposure to: - acquisitions - dispositions - title coordination - investor transactions - Opportunity to work closely with leadership and operations teams - Fully remote role with structured systems and clear accountability - Strong long-term growth opportunities into: - Transaction Operations Manager - Real Estate Operations - Acquisition Operations - Closing Management ### **πŸ§ͺ Interview Process** - Initial Phone Screen - Video Interview with Pavago Recruiter - Client Interview - Offer & Background Verification ### **πŸ‘‰ Apply Now** If you: - thrive in fast-paced real estate transaction environments - excel at keeping deals organized and moving forward - are experienced in wholesale or investment transaction coordination - can manage high-volume closings without missing details this role is a strong fit for you. ## Apply [Apply at Pavago](https://apply.workable.com/pavago/j/69765C23AD/apply) --- Powered by [Workable](https://www.workable.com)