# Executive Assistant

> Pavago · Pakistan (Remote) · — · Posted 2026-08-12

**Workplace:** remote

## Description

### **Executive Assistant – Executive Support, Calendar & Operations**

**Full-Time | Remote | U.S. Business Hours**

### **About the Role**

At Pavago, one of our clients is hiring a highly organized and proactive **Executive Assistant (EA)** to provide high-level administrative and operational support to senior leadership.

This role goes beyond calendar management. You’ll act as a trusted partner to executives, helping manage **schedules, communications, travel, meetings, priorities, and day-to-day operational execution**.

If you’re proactive, polished, detail-oriented, and comfortable working in a fast-paced executive environment, this role is a strong fit.

### **What You’ll Own**

### **Calendar & Executive Support**

-   Manage complex executive calendars across multiple time zones
-   Coordinate meetings, appointments, events, and scheduling priorities
-   Resolve conflicts and proactively protect executive time
-   Manage changing priorities with urgency and accuracy

### **Communication & Correspondence**

-   Manage and prioritize executive inboxes and requests
-   Draft and proofread professional emails, memos, and communications
-   Liaise with clients, vendors, employees, and external stakeholders
-   Handle confidential information with discretion

### **Meetings & Follow-Up**

-   Prepare agendas, briefing notes, talking points, and meeting materials
-   Coordinate Zoom and other meeting logistics
-   Take meeting notes and track action items
-   Follow up with stakeholders to ensure deadlines and commitments are met

### **Travel & Logistics**

-   Coordinate domestic and international travel
-   Book flights, hotels, transportation, and other arrangements
-   Prepare detailed itineraries and manage last-minute changes
-   Handle expense reports and reimbursements

### **Projects & Operations**

-   Track executive priorities, projects, deadlines, and deliverables
-   Conduct research and prepare reports or summaries
-   Coordinate across teams to keep initiatives moving
-   Maintain organized digital files and executive documentation
-   Improve administrative workflows and processes where needed

### **Requirements**

-   **3+ years of Executive Assistant experience** supporting senior executives or leadership teams
-   Strong experience managing **complex calendars, travel, and executive logistics**
-   Proficiency with **Google Workspace and Microsoft Office**
-   Excellent written and verbal English communication
-   Strong organizational, multitasking, and prioritization skills
-   High attention to detail and follow-through
-   Ability to anticipate needs and solve problems independently
-   Professional handling of confidential information
-   Comfortable working during U.S. business hours with flexibility around executive priorities

### **Nice to Have**

-   Experience supporting multiple executives
-   Startup, professional services, or high-growth company experience
-   Familiarity with **Slack, Zoom, Notion, Asana, or similar tools**
-   Project or operations coordination experience

### **What Success Looks Like**

-   Executive calendars remain accurate and well optimized
-   Scheduling conflicts and administrative delays are minimized
-   Meetings are properly prepared and followed up
-   Travel runs smoothly, including last-minute changes
-   Executive priorities and action items stay on track
-   Leadership spends less time on administrative coordination
-   Communication remains professional, timely, and organized

### **Why Join**

-   Fully remote position
-   Direct exposure to senior leadership
-   High ownership and visibility across executive operations
-   Opportunity to support important business initiatives
-   Growth opportunities into **Executive Operations, Project Management, Operations Management, or Chief of Staff** pathways

### **Interview Process**

1.  Initial Application Review
2.  **Spark Hire Intro Video**
3.  Pavago Recruiter Interview
4.  Practical Executive Support Assessment
5.  Client Interview
6.  Offer & Onboarding

### **Apply Now**

If you’re an experienced **Executive Assistant** who excels at organization, communication, calendar management, travel coordination, and executive support, we’d love to hear from you.

**#ExecutiveAssistant #ExecutiveSupport #AdministrativeSupport #CalendarManagement #Operations #RemoteJobs #VirtualAssistant #BusinessOperations #EAJobs**

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/697FCC891C/apply)

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