# Virtual Assistant

> Pavago · Peru (Remote) · — · Posted 2026-05-10

**Workplace:** remote

## Description

### **Virtual Assistant (VA) – Remote | Admin Support, CRM, Scheduling | U.S. Hours**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Client Business Hours

### **About the Role**

We’re hiring a **Virtual Assistant (VA)** to provide dependable, high-quality administrative and operational support.

This role is ideal for someone who is **organized, proactive, and tech-savvy**, capable of handling multiple tasks across scheduling, communication, data management, and project support.

If you’re someone who enjoys keeping things organized, moving, and under control — this role is for you.

### **What You’ll Own**

### **Administrative Support**

-   Manage calendars and schedule meetings using:

-   Google Calendar
-   Microsoft Outlook

-   Draft and send emails, memos, and documents
-   Prepare meeting notes and track follow-ups

### **Data & Document Management**

-   Maintain records in spreadsheets, CRMs, and project tools
-   Organize files using:

-   Google Drive
-   Dropbox
-   Microsoft SharePoint

-   Prepare reports and summaries for client review

### **Research & Task Execution**

-   Conduct online research (competitors, vendors, market insights)
-   Compile findings into clear summaries or presentations
-   Support ad hoc tasks and small projects

### **Customer & Vendor Support**

-   Respond to basic client inquiries or route to the right team
-   Communicate with vendors and follow up on outstanding tasks
-   Ensure smooth coordination across stakeholders

### **Operations & Project Support**

-   Assist with invoicing and expense tracking
-   Support light bookkeeping (if required)
-   Update project tools such as:

-   Asana
-   Trello
-   Notion
-   Monday.com

### **What Success Looks Like**

-   Tasks completed accurately and on time
-   No missed meetings or scheduling conflicts
-   Clean, organized files and records
-   Fast and professional communication
-   Client feels supported and in control

### **What Makes You a Strong Fit**

-   Highly organized and detail-oriented
-   Strong communicator (written + verbal)
-   Comfortable learning new tools quickly
-   Reliable, proactive, and self-managed
-   Able to multitask across different workflows

### **Requirements (Must-Have)**

### **Experience**

-   1–2 years of:

-   Virtual Assistant experience
-   Administrative support
-   Remote operations roles

### **Core Skills**

-   Proficiency in:

-   Google Workspace
-   Microsoft Office

-   Strong time management and organization
-   Ability to work independently
-   Reliable internet and remote setup

### **Nice to Have**

-   Experience with CRMs:

-   HubSpot
-   Salesforce
-   Zoho CRM

-   Familiarity with bookkeeping tools:

-   QuickBooks
-   Xero

-   Experience supporting:

-   Startups
-   Entrepreneurs
-   Remote teams

-   Ability to handle multiple clients or executives

### **What a Typical Day Looks Like**

-   Check inbox and calendar for urgent priorities
-   Schedule meetings and respond to emails
-   Update CRM, spreadsheets, or documents
-   Prepare reports or presentations
-   Conduct research for ongoing tasks
-   Follow up with vendors or clients

**In short:**  
You ensure **daily operations run smoothly and nothing falls through the cracks.**

### **Key Metrics (KPIs)**

-   Task accuracy and on-time completion
-   Calendar and inbox efficiency
-   Client satisfaction and feedback
-   Organization and cleanliness of records
-   Responsiveness during working hours

### **Interview Process**

-   Initial Phone Screen
-   Video Interview with Recruiter
-   Practical Task (calendar/inbox or research task)
-   Client Interview
-   Offer & Background Verification

### **Apply Now**

If you’re a **detail-oriented Virtual Assistant who thrives on organization, execution, and supporting others**, this role gives you the opportunity to work closely with growing businesses.

Apply now and become the **go-to support partner behind the scenes.**

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/69A9F18703/apply)

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