# Project Coordinator

> Pavago · South Africa (Remote) · — · Posted 2026-05-13

**Workplace:** remote

## Description

### **Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Client Business Hours (flexible for deadlines)

### **About the Role**

We’re hiring a **Project Coordinator** to bring structure, accountability, and visibility across multiple projects.

This is not a passive admin role — you will act as the **execution backbone of the team**, ensuring timelines are followed, deliverables are tracked, and stakeholders stay aligned.

If you’re highly organized, proactive, and thrive in fast-moving environments — this role is built for you.

### **What You’ll Own**

### **Project Planning & Timeline Management**

-   Maintain and update project plans using:

-   Asana
-   Trello
-   Monday.com
-   MS Project / Smartsheet

-   Track:

-   Timelines
-   Milestones
-   Dependencies

-   Keep all schedules accurate and up to date

### **Documentation & Reporting**

-   Prepare:

-   Meeting agendas
-   Meeting notes
-   Action items

-   Maintain documentation in:

-   SharePoint
-   Google Drive
-   Confluence

-   Create weekly reports:

-   Progress updates
-   Risks
-   Blockers
-   Key metrics

### **Communication & Coordination (Core Responsibility)**

-   Act as the **central liaison** between:

-   Project managers
-   Team members
-   Stakeholders

-   Ensure:

-   Clear communication
-   Alignment on priorities
-   Documentation of decisions

-   Follow up on tasks and escalate delays when needed

### **Task & Resource Tracking**

-   Monitor task completion and dependencies
-   Track workload and resource availability
-   Ensure no task is missed or delayed

### **Risk & Quality Management**

-   Identify:

-   Delays
-   Bottlenecks
-   Risks

-   Maintain risk registers and escalate early
-   Ensure deliverables meet quality standards before submission

### **Vendor & External Coordination**

-   Communicate with vendors and partners
-   Track deliverables against agreements
-   Escalate issues when timelines or expectations are not met

### **What Makes You a Strong Fit**

-   You are extremely organized and detail-oriented
-   You proactively follow up (nothing slips through the cracks)
-   You communicate clearly and confidently
-   You can manage multiple projects at once
-   You identify risks early instead of reacting late

### **Required Experience & Skills**

-   2+ years experience in:

-   Project coordination
-   Operations
-   Administrative/project support

-   Hands-on experience with:

-   Asana / Trello / Monday.com

-   Strong Excel / Google Sheets skills:

-   Trackers
-   Pivot tables
-   Conditional formatting

-   Strong documentation and communication skills

### **Nice to Have**

-   Certifications:

-   PMP
-   CAPM
-   Agile (or in progress)

-   Familiarity with:

-   Agile / Scrum workflows
-   Sprint planning

-   Experience in:

-   SaaS
-   Marketing
-   Professional services
-   Construction

### **What a Typical Day Looks Like**

-   Update project timelines and trackers
-   Follow up with team members on deliverables
-   Run or support meetings (notes + action items)
-   Prepare weekly status reports
-   Communicate updates across stakeholders
-   Identify and escalate risks early
-   Maintain clean, organized documentation

**In short:**  
You ensure projects stay **on track, visible, and under control.**

### **Key Metrics (KPIs)**

-   On-time delivery of tasks and milestones
-   Consistent, high-quality status reporting
-   Zero missed deadlines due to coordination gaps
-   Clean, up-to-date documentation
-   Positive stakeholder feedback on communication and clarity

### **Why This Role Stands Out**

-   High ownership across multiple projects
-   Direct exposure to leadership and decision-making
-   Clear impact on execution and delivery
-   Structured workflows with measurable KPIs
-   Growth path into Project Manager / Operations roles

### **Interview Process**

-   Initial Phone Screen
-   Video Interview with Pavago Recruiter
-   Practical Task (project tracker + status report)
-   Client Interview
-   Offer & Background Verification

### **Apply Now**

If you:

-   Love keeping things organized and on track
-   Are proactive and detail-driven
-   Thrive in fast-paced environments

This role is a strong fit.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/76DD5EB5D7/apply)

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