# Virtual Assistant

> Pavago · Panama (Remote) · — · Posted 2026-08-12

**Workplace:** remote

## Description

### **Virtual Assistant – Executive Support, CRM & Operations**

**Full-Time | Remote | U.S. Business Hours**

### **About the Role**

At Pavago, one of our clients is hiring a highly organized and proactive **Virtual Assistant** to support executives and teams across administration, CRM management, scheduling, communication, and day-to-day operations.

This is an execution-focused role for someone who takes ownership, communicates professionally, and makes sure **nothing falls through the cracks**.

You’ll help keep calendars, inboxes, systems, documents, and operational workflows organized while supporting a fast-moving remote team.

### **What You’ll Do**

### **Executive & Administrative Support**

-   Manage calendars, meetings, and scheduling across time zones
-   Organize inboxes, flag priorities, and draft professional emails
-   Prepare meeting notes, documents, and presentations
-   Track action items, deadlines, and follow-ups

### **CRM & Data Management**

-   Maintain accurate records in **HubSpot, Salesforce, Zoho, or similar CRMs**
-   Update spreadsheets using **Google Sheets and Microsoft Excel**
-   Keep client, lead, and operational data clean and organized
-   Manage files across Google Drive, Dropbox, or SharePoint

### **Operations & Project Support**

-   Maintain task and project trackers in **Asana, Trello, Notion, or Monday.com**
-   Coordinate with clients, vendors, and internal stakeholders
-   Support invoicing, expense tracking, and light bookkeeping when needed
-   Follow up on outstanding tasks and ensure deadlines are met

### **Research & Communication**

-   Conduct research on vendors, competitors, markets, and business needs
-   Turn findings into clear summaries or reports
-   Respond to routine client and vendor communication
-   Support ad hoc projects and operational requests

### **What We’re Looking For**

-   **1–2+ years** of Virtual Assistant, Executive Assistant, administrative, or operations experience
-   Strong proficiency with **Google Workspace and Microsoft Office**
-   Experience managing calendars, inboxes, documents, and spreadsheets
-   Excellent written and verbal English communication
-   Strong organization, time management, and attention to detail
-   Ability to manage multiple priorities independently
-   Reliable internet and availability during **U.S. business hours**

### **Nice to Have**

-   Experience with **HubSpot, Salesforce, or Zoho**
-   Familiarity with **QuickBooks or Xero**
-   Experience supporting founders, executives, startups, or remote teams
-   Experience managing multiple clients or executives
-   Familiarity with project management tools such as Asana, Trello, Notion, or Monday.com

### **What Success Looks Like**

-   Tasks and follow-ups completed accurately and on time
-   No missed meetings or scheduling conflicts
-   Clean and up-to-date CRM and operational records
-   Fast, professional communication
-   Organized calendars, inboxes, documents, and workflows
-   Leadership can confidently rely on your follow-through

### **Why Join?**

-   Fully remote opportunity
-   High ownership and autonomy
-   Exposure to multiple areas of business operations
-   Work directly with executives and growing companies
-   Career growth into **Executive Assistant, Project Coordinator, or Operations Manager** roles

### **Interview Process**

1.  Application Review
2.  **Spark Hire Intro Video**
3.  Pavago Recruiter Interview
4.  Client Interview
5.  Offer & Onboarding

### **What Happens After You Apply**

Qualified candidates will receive a **Spark Hire invitation** to complete a short Intro Video. This helps us evaluate your communication skills, experience, and overall fit before moving to the interview stage.

Please check your inbox and spam/junk folder for the invitation.

### **Apply Now**

If you’re **organized, proactive, reliable, and strong at execution and follow-through**, we’d love to hear from you.

**#VirtualAssistant #ExecutiveAssistant #AdministrativeAssistant #OperationsSupport #RemoteJobs #CRM #ExecutiveSupport #RemoteWork #Operations #Pavago**

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/79386B91E8/apply)

---
Powered by [Workable](https://www.workable.com)