# Operations Associate

> Pavago · Brazil (Remote) · — · Posted 2026-05-04

**Workplace:** remote

**Department:** Candidate Sourcing

## Description

### **Operations Associate (HubSpot CRM, Deal Pipeline, Excel Reporting) – Remote | EST Hours**

**Position Type:** Full-Time, Remote  
**Working Hours:** EST

### **About the Role**

We’re hiring an **Operations Associate** to act as the **operational backbone of a high-value deal pipeline**.

This is **not** a traditional finance or investment banking role:

-   ❌ No heavy financial modeling
-   ❌ No client-facing pressure
-   ❌ No deal sourcing or sales targets

Instead, this role is about:  
👉 **Execution**  
👉 **Organization**  
👉 **Relentless follow-through**

You will ensure that **every deal, follow-up, and task is tracked, updated, and moving forward** — with zero drop-offs.

### **What You’ll Own**

### **1\. Deal Pipeline Management (50%)**

-   Own and manage deal pipeline in **HubSpot CRM**
-   Track:

-   Inbound interest
-   Responses
-   Follow-ups

-   Send consistent follow-ups across **long deal cycles (6–12 months)**
-   Maintain **clean CRM data**:

-   Notes
-   Stages
-   Next steps

-   Flag urgent items and keep leadership aligned on priorities

### **2\. Deal Execution & Operations Support (50%)**

-   Maintain and update **Excel deal tracking templates**
-   Convert raw data into:

-   Clean summaries
-   Reports
-   Graphs and visuals

-   Support preparation of:

-   Pitch materials
-   Client-facing documents

-   Coordinate:

-   Meetings
-   Calendars
-   Deal-related calls

-   Provide general operational and admin support

### **What Success Looks Like**

-   HubSpot is **clean, structured, and always up to date**
-   Follow-ups are sent **consistently without reminders**
-   No deal, task, or communication is missed
-   Reports are **accurate, clear, and delivered on time**
-   Leadership **never has to chase updates**

### **What Makes You a Strong Fit**

-   Extremely organized and detail-oriented
-   Process-driven with strong execution discipline
-   Comfortable handling **high-volume follow-ups**
-   Proactive — you identify issues before being asked
-   Reliable and consistent in repetitive, structured work
-   Strong written communicator (especially for follow-ups)

### **Requirements (Must-Have)**

### **Core Skills**

-   Hands-on experience with **HubSpot (deal tracking, tasks, follow-ups)**
-   Intermediate **Excel / Google Sheets**:

-   Formatting
-   Templates
-   Basic data handling

-   Strong written English (independent follow-up communication)
-   High attention to detail and organization
-   Ability to manage **long deal cycles and repeated follow-ups**

### **Work Requirements**

-   Must be available during **EST hours**
-   Must be based in:

-   South Africa
-   Latin America

### **Nice to Have (Not Required)**

-   Exposure to:

-   Finance
-   M&A
-   Investment banking environments

-   Experience supporting:

-   Founders
-   Senior executives

-   Familiarity with:

-   Pitch decks
-   Data visualization tools

-   Experience with CRM workflows or automation

### **Tools You’ll Use**

-   HubSpot
-   Excel / Google Sheets
-   Calendar & scheduling tools
-   Internal tracking systems

### **Why This Role is Different**

-   No sales pressure
-   No financial modeling complexity
-   Clear, structured work with defined outcomes
-   High ownership in operations and execution
-   Direct impact on deal progression and business performance

### **Interview Process**

-   Initial Phone Screen
-   Video Interview with Pavago Recruiter
-   Client Interview
-   Offer & Background Verification

### **Apply Now**

If you’re someone who thrives on **structure, execution, and keeping things moving without missing details**, this role is built for you.

Apply now and become the **engine that keeps high-value deals moving forward.**

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/7BE6D677A2/apply)

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