# Sales Assistant

> Pavago · Belize (Remote) · — · Posted 2026-05-19

**Workplace:** remote

## Description

### **💼 Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote**

**Full-Time | Remote | U.S. Business Hours**

### **🚀 About the Role**

We’re hiring a highly organized and execution-focused **Sales Assistant** to support a fast-moving sales team by managing:

-   CRM updates
-   scheduling and calendar coordination
-   follow-ups
-   proposal preparation
-   reporting
-   sales operations workflows

This is not a direct sales role.

Instead, your work directly supports:  
✅ pipeline movement  
✅ operational efficiency  
✅ sales coordination  
✅ reporting visibility  
✅ deal progression

You’ll play a critical role in helping the sales team stay organized, responsive, and operationally efficient.

If you enjoy:  
👉 organization  
👉 coordination  
👉 CRM management  
👉 sales operations  
👉 supporting high-performing teams

this role is a strong fit.

### **🔥 What You’ll Own**

### **CRM Management & Sales Operations**

-   Maintain accurate CRM records within:

-   Salesforce
-   HubSpot
-   Zoho CRM
-   Pipedrive

-   Update:

-   leads
-   contacts
-   opportunities
-   pipeline stages
-   activity notes

-   Remove duplicate records and maintain CRM hygiene
-   Ensure reporting accuracy and pipeline visibility
-   Support clean and organized sales workflows

### **Scheduling & Sales Coordination**

-   Schedule:

-   sales calls
-   demos
-   follow-ups
-   client meetings

-   Coordinate calendars across multiple time zones using:

-   Google Calendar
-   Outlook
-   Calendly

-   Ensure meeting logistics are handled accurately
-   Prepare sales reps with:

-   schedules
-   reminders
-   supporting materials

-   Organize internal coordination and follow-up activities

### **Proposal & Document Support**

-   Prepare, format, and proofread:

-   proposals
-   quotes
-   presentations
-   sales documents

-   Support RFP and RFI responses using templates and existing resources
-   Create polished sales assets using:

-   Google Slides
-   PowerPoint
-   Canva

-   Maintain organized documentation and version control

### **Reporting & Pipeline Tracking**

-   Generate:

-   weekly reports
-   monthly dashboards
-   sales tracking updates

-   Track:

-   pipeline activity
-   conversion metrics
-   sales KPIs

-   Ensure leadership has visibility into sales performance and activity

### **Communication & Follow-Ups**

-   Draft professional:

-   follow-up emails
-   meeting summaries
-   reminder communication
-   next-step updates

-   Support inbound lead routing and coordination
-   Maintain responsive communication with:

-   prospects
-   clients
-   internal teams

### **Cross-Team Coordination**

-   Collaborate with:

-   marketing
-   finance
-   operations
-   sales leadership

-   Track internal handoffs and task ownership
-   Help prevent delays and communication gaps
-   Ensure deals and operational workflows continue moving smoothly

### **💻 Requirements**

### **Core Requirements**

-   1–2 years of experience in:

-   sales support
-   administrative coordination
-   operations support
-   sales operations

-   Hands-on experience with at least one CRM platform:

-   Salesforce
-   HubSpot
-   Zoho CRM
-   Pipedrive

-   Strong scheduling and calendar management skills
-   Proficiency with:

-   Google Workspace
-   Microsoft Office

-   Strong written English communication skills
-   Highly organized with strong attention to detail

### **⭐ Nice to Have**

-   Experience preparing:

-   proposals
-   presentations
-   sales decks

-   Exposure to:

-   SDR workflows
-   BDR workflows
-   pipeline management

-   Experience in:

-   B2B SaaS
-   recruiting
-   agencies
-   professional services

-   Basic Excel and reporting skills:

-   pivot tables
-   dashboards
-   sales reporting

### **🧠 What Makes You a Strong Fit**

-   You are highly organized and proactive
-   You enjoy supporting sales and operational workflows
-   You communicate clearly and professionally
-   You can manage multiple priorities without losing accuracy
-   You are dependable and detail-oriented
-   You thrive in structured, fast-paced environments

### **📅 What a Typical Day Looks Like**

-   Update CRM records and maintain pipeline accuracy
-   Coordinate calendars and schedule meetings
-   Prepare proposals and sales presentations
-   Generate reports and sales activity updates
-   Send follow-up communication and reminders
-   Coordinate across teams to keep workflows moving smoothly

**In short:**  
You help keep the sales engine organized, efficient, and operationally aligned so the sales team can focus on closing business.

### **📊 Key Metrics (KPIs)**

-   CRM accuracy and pipeline cleanliness
-   On-time scheduling and coordination
-   Accuracy of proposals and sales documentation
-   Reporting consistency and reliability
-   Responsiveness and operational follow-through
-   Positive feedback from sales leadership and team members

### **🌟 Why This Role Stands Out**

-   High-impact role supporting revenue and sales operations
-   Exposure to modern CRM systems and sales workflows
-   Opportunity to grow into:

-   Sales Operations
-   Revenue Operations
-   Account Management
-   Business Operations

-   Collaborative and fast-paced remote environment
-   Clear ownership and measurable operational impact

### **🧪 Interview Process**

-   Initial Phone Screen
-   Video Interview with Pavago Recruiter
-   Practical Task  
    _(CRM cleanup + proposal draft exercise)_
-   Client Interview
-   Offer & Background Verification

### **👉 Apply Now**

If you:

-   enjoy keeping systems and workflows organized
-   are proactive with scheduling and communication
-   thrive supporting sales teams and operational execution
-   want to grow within sales operations and business support

this role is a strong fit for you.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/8164874B15/apply)

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