# Event Operations Coordinator > Pavago · Pakistan (Remote) · — · Posted 2026-08-13 **Workplace:** remote **Department:** Candidate Sourcing ## Description ### **Event Operations Coordinator (Events, Logistics & Scheduling) – Remote | CST Hours** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Central Standard Time (CST) ### **About the Role** At Pavago, one of our clients is hiring an **Event Operations Coordinator** to manage event logistics, scheduling, travel coordination, and day-to-day operations across multiple active event campaigns. This is **not a basic administrative or assistant role**. You’ll be responsible for keeping multiple events moving from planning through execution while ensuring schedules, representatives, venues, travel, expenses, and operational details remain organized. You will own: - Event logistics and coordination - Field representative scheduling - Travel arrangements - Venue and vendor communication - Expense tracking - Operational reporting - Event documentation and follow-through If you’re highly organized, proactive, and comfortable managing several moving pieces under tight deadlines, this role is a strong fit. ### **What You’ll Own** ### **Event & Logistics Coordination** - Manage the event pipeline across multiple active campaigns - Coordinate events from planning through execution - Source, negotiate, and confirm event logistics - Coordinate: - Booth requirements - Load-in and load-out schedules - Equipment - Venue requirements - On-site logistics - Communicate event details clearly to field representatives and internal stakeholders - Track deadlines and proactively resolve logistical issues - Ensure teams have the information and resources needed before each event ### **Scheduling & Field Team Coordination** - Build and maintain representative schedules using **Sling or similar scheduling tools** - Collect and track representative availability - Publish and manage weekly schedules across campaigns - Handle: - Schedule changes - Coverage needs - Conflicts - Last-minute adjustments - Serve as a primary point of contact for field representatives regarding scheduling and logistics - Coordinate closely with leadership to maintain operational coverage ### **Travel & Expense Management** - Coordinate travel arrangements for field representatives - Manage: - Flights - Hotels - Ground transportation - Travel itineraries - Track event and travel-related expenses - Maintain organized receipts and supporting documentation - Reconcile expenses accurately - Monitor spending against established budgets - Flag potential budget issues before they escalate ### **Reporting & Operational Support** - Prepare weekly operations and performance reports - Maintain accurate trackers for: - Upcoming events - Event status - Representative schedules - Travel - Expenses - Operational deadlines - Keep documentation organized and up to date - Provide leadership with clear visibility into active campaigns - Support hiring, onboarding, and operational initiatives when required ### **Required Experience & Skills** ### **Must-Have** - Previous experience in: - Event coordination - Logistics coordination - Operations - Scheduling - Administrative operations support - Experience managing multiple events, schedules, or operational workflows simultaneously - Excellent written and verbal English communication - Strong organizational and time-management skills - Proficiency with **Google Workspace**, including: - Google Sheets - Google Docs - Google Drive - Google Calendar - Gmail - Ability to work during **U.S. CST business hours** - Comfortable operating under tight deadlines and changing priorities - Strong attention to detail and follow-through ### **Nice to Have** - Experience with **Sling**, **TravelPerk**, or similar scheduling/travel platforms - Experience supporting field sales representatives or event-based teams - Experience coordinating booths, venues, or event equipment - Experience tracking operational expenses and budgets - Startup or high-growth company experience ### **What Makes You a Strong Fit** - You’re highly organized and rarely let details fall through the cracks - You can manage multiple events and priorities simultaneously - You proactively identify problems before they disrupt operations - You communicate clearly with internal teams and external partners - You remain organized when schedules or event details change unexpectedly - You take ownership from initial planning through final execution - You’re comfortable being the person others rely on for accurate operational information ### **What a Typical Day Looks Like** You might start by reviewing upcoming events, checking representative coverage, and confirming venue and booth logistics. Throughout the day, you’ll coordinate with field representatives, venues, and internal teams; make travel arrangements; update schedules; respond to operational questions; and handle last-minute changes. You’ll also track expenses, maintain event documentation, monitor deadlines, and prepare updates so leadership has clear visibility into every active campaign. **In short:** you keep events, people, schedules, travel, and logistics organized so campaigns execute smoothly and on time. ### **Key Metrics for Success** - Accurate and timely event coordination - Consistent schedule coverage across campaigns - On-time communication with representatives and stakeholders - Minimal scheduling conflicts and operational disruptions - Accurate travel and expense tracking - Events executed according to timelines and requirements - Clean, up-to-date operational documentation - Fast and reliable response to operational changes ### **Why This Role Stands Out** - High ownership across event operations and logistics - Direct responsibility for multiple active campaigns - Exposure to scheduling, travel, budgeting, and field operations - Fast-paced environment with measurable impact - Fully remote position - Opportunity to grow into: - Event Operations Management - Operations Management - Field Operations - Project Coordination ### **Interview Process** 1. Initial Screening Call 2. Recruiter Interview 3. Final Interview with Client 4. Offer & Onboarding ### **Apply Now** If you’re highly organized, thrive in fast-moving environments, and know how to keep **events, schedules, travel, logistics, and people coordinated without missing details**, we’d love to hear from you. Apply today and help ensure every event campaign runs smoothly from planning through execution. **#EventOperations #EventCoordinator #EventLogistics #OperationsCoordinator #EventManagement #Scheduling #Logistics #RemoteJobs #OperationsJobs #CSTJobs #RemoteWork #LI-AG1** ## Apply [Apply at Pavago](https://apply.workable.com/pavago/j/8A2A4B9B35/apply) --- Powered by [Workable](https://www.workable.com)