# Virtual Assistant

> Pavago · Colombia (Remote) · — · Posted 2026-05-13

**Workplace:** remote

## Description

### **Virtual Assistant (Remote | Admin, CRM, Operations Support) – U.S. Hours**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Client Business Hours (flexible based on client needs)

### **About the Role**

We’re hiring a **Virtual Assistant (VA)** to provide **reliable, high-quality administrative and operational support**.

This is not just basic admin work — you will:

-   Manage calendars and communication
-   Maintain CRM and data accuracy
-   Support projects and operations
-   Ensure nothing falls through the cracks

**You are the execution layer that keeps the business organized and moving forward.**

### **What You’ll Own**

### **Administrative Support (Daily Execution)**

-   Manage calendars, meetings, and scheduling
-   Draft and send professional emails and documents
-   Prepare meeting notes and track follow-ups
-   Ensure priorities are organized and executed

### **Data & CRM Management**

-   Maintain records in:

-   Spreadsheets
-   CRMs (e.g., HubSpot, Salesforce, Zoho)

-   Ensure data is:

-   Accurate
-   Updated
-   Organized

-   Manage digital filing systems (Google Drive, Dropbox, SharePoint)

### **Research & Task Execution**

-   Conduct research on:

-   Competitors
-   Vendors
-   Market insights

-   Compile findings into clear summaries or presentations
-   Support ad hoc tasks and small projects

### **Customer & Vendor Support**

-   Respond to basic client inquiries or route them correctly
-   Communicate with vendors and follow up on tasks
-   Ensure nothing is delayed due to lack of follow-up

### **Operations & Project Support**

-   Assist with:

-   Invoicing
-   Expense tracking
-   Light bookkeeping (if required)

-   Maintain project trackers using:

-   Asana
-   Trello
-   Notion
-   Monday.com

-   Keep tasks and workflows organized

### **What Makes You a Strong Fit**

-   You are highly organized and detail-oriented
-   You follow up until tasks are completed
-   You communicate clearly and professionally
-   You learn tools quickly and adapt fast
-   You take initiative and anticipate needs
-   You can handle multiple priorities without losing structure

### **Required Experience & Skills**

-   1–2 years experience as:

-   Virtual Assistant
-   Administrative Assistant
-   Operations support

-   Proficiency in:

-   Google Workspace
-   Microsoft Office

-   Strong time management and organizational skills
-   Ability to work independently in a remote environment
-   Reliable internet and professional setup

### **Nice to Have**

-   Experience with CRMs:

-   HubSpot, Salesforce, Zoho

-   Familiarity with:

-   QuickBooks
-   Xero

-   Experience supporting:

-   Founders
-   Startups
-   Remote teams

-   Experience handling multiple clients or executives

### **What a Typical Day Looks Like**

-   Review calendar and inbox, respond to urgent items
-   Schedule meetings and manage communications
-   Update CRM records and spreadsheets
-   Prepare documents and reports
-   Conduct research for ongoing tasks
-   Follow up with vendors or clients
-   Wrap up with status updates and next-day planning

**In short:**  
You ensure **everything runs smoothly, stays organized, and gets done on time.**

### **Key Metrics (KPIs)**

-   Tasks completed accurately and on time
-   Calendar and inbox management efficiency
-   CRM and data accuracy
-   Responsiveness and follow-through
-   Client and stakeholder satisfaction

### **Why This Role Stands Out**

-   High ownership in day-to-day operations
-   Exposure to multiple business functions
-   Opportunity to grow into operations or executive roles
-   Remote flexibility with structured workflows
-   Fast-paced, execution-focused environment

### **Interview Process**

-   Initial Phone Screen
-   Video Interview with Pavago Recruiter
-   Practical Task (mock inbox/calendar or research task)
-   Client Interview
-   Offer & Background Verification

### **Apply Now**

If you:

-   Are organized and proactive
-   Follow through until completion
-   Thrive in remote, fast-paced environments

This role is a strong fit.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/8BA350FE97/apply)

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