# Project Coordinator > Pavago · Belize (Remote) · — · Posted 2026-08-17 **Workplace:** remote ## Description ### **Project Coordinator (Asana, Trello, Monday.com & Project Operations) – Remote | U.S. Hours** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Client Business Hours (flexibility required around deadlines and project priorities) ### **About the Role** At Pavago, one of our clients is hiring a **Project Coordinator** to bring structure, accountability, and visibility across multiple projects and operational workflows. This is not a passive administrative role. You’ll act as the **execution backbone of the team**, coordinating timelines, tracking deliverables, maintaining project documentation, following up with stakeholders, and identifying risks before they impact deadlines. You’ll work across tools such as **Asana, Trello, Monday.com, Smartsheet, and Microsoft Project** to ensure projects remain organized, visible, and on track. If you’re highly organized, proactive with follow-ups, comfortable managing multiple moving parts, and skilled at keeping teams accountable, this role is a strong fit. ### **What You’ll Own** ### **Project Planning & Timeline Management** Support the planning and execution of multiple projects from kickoff through completion. You’ll: - Maintain and update project plans and timelines. - Track milestones, dependencies, deadlines, and deliverables. - Keep project trackers accurate and current. - Monitor progress against established schedules. - Follow up on overdue or at-risk tasks. - Help teams stay aligned on priorities and upcoming deadlines. - Flag schedule conflicts and potential delays early. You may work inside: - Asana - Trello - Monday.com - Smartsheet - Microsoft Project ### **Task, Milestone & Deliverable Tracking** Maintain clear visibility into project execution. You’ll: - Create and update tasks and project boards. - Assign and track task ownership. - Monitor completion status across active projects. - Track dependencies between teams and deliverables. - Maintain milestone and deadline visibility. - Follow up proactively with task owners. - Ensure completed work is properly documented. - Prevent important deliverables from falling through the cracks. ### **Stakeholder Communication & Coordination** Act as a central coordination point between: - Project Managers - Team members - Leadership - Internal departments - Vendors and contractors - External stakeholders You’ll: - Communicate project priorities and deadlines clearly. - Follow up consistently on outstanding action items. - Coordinate information between stakeholders. - Document important decisions and next steps. - Surface blockers requiring leadership attention. - Escalate delays before they impact project timelines. - Maintain clear visibility into ownership and accountability. ### **Meetings, Action Items & Follow-Up** Support productive project meetings by keeping discussions organized and action-oriented. Responsibilities include: - Preparing meeting agendas. - Organizing relevant project materials. - Taking clear meeting notes. - Documenting decisions and action items. - Assigning owners and deadlines. - Distributing meeting recaps. - Following up until action items are completed. ### **Project Documentation & Reporting** Maintain organized and accessible project documentation using systems such as: - Google Drive - SharePoint - Confluence Prepare and maintain: - Project plans - Meeting notes - Action-item trackers - Status reports - Risk registers - Project dashboards - Process documentation - Supporting project files Ensure documentation remains current, structured, and easy for stakeholders to access. ### **Project Status Reporting** Prepare regular project updates for leadership and stakeholders. Reports may include: - Overall project status - Milestone completion - Upcoming deadlines - Overdue tasks - Risks and blockers - Resource constraints - Key dependencies - Required decisions - Next steps Translate project activity into clear, concise updates that allow leadership to understand where projects stand and where attention is needed. ### **Risk & Issue Management** Proactively identify potential project risks, including: - Delays - Bottlenecks - Missed dependencies - Resource constraints - Communication gaps - Quality concerns Maintain risk and issue trackers and escalate concerns appropriately. The goal is to identify problems **before they become missed deadlines or operational disruptions**. ### **Resource & Workflow Coordination** Support efficient allocation and coordination of project resources. You’ll: - Monitor team capacity and task ownership. - Identify competing priorities. - Track dependencies between teams. - Coordinate handoffs between stakeholders. - Surface resource constraints. - Help maintain smooth project workflows. ### **Vendor & External Stakeholder Coordination** When projects involve external partners, you’ll: - Coordinate communication with vendors and contractors. - Track external deliverables and deadlines. - Maintain documentation and project updates. - Follow up on outstanding commitments. - Escalate delays or quality concerns. - Ensure external work remains aligned with project timelines. ### **Required Experience & Skills** ### **Must-Have** - **2+ years of experience** in project coordination, project support, operations coordination, or a related role. - Hands-on experience with project management tools such as: - Asana - Trello - Monday.com - Experience maintaining: - Project plans - Timelines - Task trackers - Milestones - Deliverables - Strong Excel and/or Google Sheets skills. - Experience building and maintaining operational trackers. - Strong written and verbal English communication skills. - Excellent organizational and documentation abilities. - Strong attention to detail. - Ability to manage multiple projects and priorities simultaneously. - Strong follow-up and accountability mindset. - Comfortable coordinating remotely across multiple stakeholders. - Availability during U.S. client business hours. ### **Nice to Have** - Experience with: - Smartsheet - Microsoft Project - Jira - Confluence - SharePoint - Strong Excel/Google Sheets capabilities, including: - Pivot Tables - Conditional Formatting - Tracking dashboards - Familiarity with: - Agile - Scrum - Sprint planning - Project lifecycle methodologies - PMP, CAPM, Agile, Scrum, or similar certification — completed or in progress. - Experience supporting projects within: - SaaS - Marketing - Professional Services - Construction - Operations-heavy businesses - Experience coordinating vendors or external contractors. ### **What Makes You a Strong Fit** You: - Are extremely organized and detail-oriented. - Naturally follow up without needing reminders. - Keep projects moving instead of simply documenting what happened. - Can manage multiple deadlines without losing visibility. - Communicate clearly with different stakeholders. - Identify potential delays before they become problems. - Maintain clean and reliable project documentation. - Understand the importance of ownership and accountability. - Stay calm when priorities shift. - Know when to solve an issue independently and when to escalate it. - Enjoy turning complex projects into structured, manageable workflows. ### **What a Typical Day Looks Like** Your day may include: - Reviewing project dashboards and upcoming deadlines. - Updating project plans and task trackers. - Following up with team members on outstanding deliverables. - Coordinating meetings across stakeholders. - Preparing agendas and project materials. - Taking meeting notes and documenting action items. - Updating project status reports. - Reviewing risks, dependencies, and blockers. - Escalating potential delays. - Coordinating vendor or contractor deliverables. - Maintaining organized project documentation. - Preparing leadership updates on project progress. In short: **you ensure projects remain organized, visible, accountable, and on track from kickoff through completion.** ### **Key Metrics for Success (KPIs)** - On-time completion of project tasks and milestones. - Accuracy and consistency of project trackers. - Timeliness of stakeholder follow-ups. - Reduction in missed deadlines caused by coordination gaps. - Early identification and escalation of project risks. - Accuracy and quality of project reporting. - Clean and accessible project documentation. - Completion rate of meeting action items. - Stakeholder satisfaction with communication and coordination. - Overall reliability of project execution. ### **Why This Role Stands Out** - High ownership across multiple projects and operational workflows. - Direct exposure to leadership and cross-functional teams. - Clear impact on project execution and delivery quality. - Hands-on experience with modern project management systems. - Opportunity to strengthen project management, operations, and stakeholder coordination skills. - Fully remote environment supporting U.S.-based teams. - Clear growth opportunities into: - Senior Project Coordinator - Project Manager - Program Coordinator - Operations Manager - Program Manager ### **Interview Process** 1. **Initial Application Review** 2. **Spark Hire Intro Video** 3. **Video Interview with Pavago Recruiter** 4. **Practical Assessment – Project Tracker & Status Reporting Scenario** 5. **Client Interview** 6. **Offer & Onboarding** ### **Apply Now** If you have experience with **project coordination, Asana, Trello, Monday.com, project tracking, stakeholder communication, and operational execution**, we’d love to hear from you. This role is ideal for someone who takes ownership, follows through consistently, and knows how to keep **people, timelines, deliverables, and documentation aligned across multiple projects**. ## Apply [Apply at Pavago](https://apply.workable.com/pavago/j/9035E02FB0/apply) --- Powered by [Workable](https://www.workable.com)