# Project Coordinator

> Pavago · Peru (Remote) · — · Posted 2026-05-12

**Workplace:** remote

## Description

### **Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Client Business Hours (flexibility for deadlines)

### **About the Role**

At Pavago, one of our clients is hiring a **Project Coordinator** to bring structure, accountability, and visibility across multiple projects and operational workflows.

This is not a passive administrative role.

You will act as the execution backbone of the team — ensuring:

-   Timelines stay on track
-   Deliverables are completed
-   Stakeholders stay aligned
-   Risks are identified early
-   Documentation remains organized and accurate

If you are:

-   Highly organized
-   Proactive with follow-ups
-   Comfortable managing multiple moving parts
-   Strong in communication and coordination

This role is a strong fit.

### **What You’ll Own**

### **Project Planning & Timeline Management**

-   Maintain and update project plans using:

-   Asana
-   Trello
-   Monday.com
-   MS Project / Smartsheet

-   Track:

-   Timelines
-   Milestones
-   Dependencies
-   Deliverables

-   Ensure schedules and project trackers remain accurate and updated
-   Help teams stay aligned on priorities and deadlines

### **Documentation & Reporting**

-   Prepare:

-   Meeting agendas
-   Meeting notes
-   Action items
-   Weekly project reports

-   Maintain organized documentation in:

-   SharePoint
-   Google Drive
-   Confluence

-   Create reports covering:

-   Progress updates
-   Risks and blockers
-   Key project metrics

-   Ensure all project documentation stays clean and accessible

### **Communication & Coordination (Core Responsibility)**

-   Act as the central liaison between:

-   Project managers
-   Team members
-   Leadership
-   Stakeholders

-   Ensure:

-   Clear communication
-   Alignment on priorities
-   Proper documentation of decisions

-   Follow up proactively on tasks and deliverables
-   Escalate delays or blockers early before timelines are impacted

### **Task & Resource Tracking**

-   Monitor:

-   Task completion
-   Resource availability
-   Dependencies

-   Ensure no task or deliverable gets missed
-   Help maintain accountability across active projects

### **Risk & Quality Management**

-   Identify:

-   Delays
-   Bottlenecks
-   Operational risks

-   Maintain project risk registers and escalation tracking
-   Help ensure deliverables meet quality expectations before submission

### **Vendor & External Coordination**

-   Coordinate with vendors, contractors, and external stakeholders
-   Track deliverables against agreed timelines
-   Escalate issues proactively when expectations are not met

### **What Success Looks Like**

-   Projects remain organized and on schedule
-   Stakeholders stay informed and aligned
-   Risks are identified before they become operational issues
-   Documentation remains clean and easy to access
-   Teams consistently meet deadlines with fewer coordination gaps

### **What Makes You a Strong Fit**

-   Extremely organized and detail-oriented
-   Strong follow-up and accountability mindset
-   Excellent written and verbal communication
-   Able to manage multiple projects simultaneously
-   Proactive in identifying risks and solving problems early
-   Comfortable operating in fast-paced environments

### **Requirements (Must-Have)**

### **Experience**

-   2+ years experience in:

-   Project coordination
-   Operations support
-   Administrative/project support roles

### **Core Skills**

-   Hands-on experience with:

-   Asana
-   Trello
-   Monday.com

-   Strong Excel / Google Sheets skills including:

-   Trackers
-   Pivot tables
-   Conditional formatting

-   Strong organizational and documentation skills
-   Excellent communication and coordination ability
-   Comfortable working remotely across multiple stakeholders

### **Nice to Have**

-   Certifications:

-   PMP
-   CAPM
-   Agile certifications (or in progress)

-   Familiarity with:

-   Agile / Scrum workflows
-   Sprint planning

-   Experience in:

-   SaaS
-   Marketing
-   Professional services
-   Construction or operations-heavy environments

### **What a Typical Day Looks Like**

-   Update project timelines and task trackers
-   Follow up with teams on deliverables and deadlines
-   Support meetings with notes and action items
-   Prepare weekly status updates and reports
-   Coordinate communication across stakeholders
-   Identify and escalate risks early
-   Maintain organized project documentation and systems

**In short:**  
You ensure projects remain organized, visible, on-track, and operationally controlled from start to finish.

### **Key Metrics (KPIs)**

-   On-time completion of tasks and milestones
-   Accuracy and consistency of project reporting
-   Reduction in missed deadlines caused by coordination gaps
-   Clean and updated project documentation
-   Positive stakeholder feedback on communication and organization

### **Why This Role Stands Out**

-   High ownership across multiple projects
-   Direct exposure to leadership and operations
-   Clear impact on execution and delivery quality
-   Structured workflows with measurable KPIs
-   Opportunity to grow into:

-   Project Manager
-   Operations Manager
-   Program Coordinator

-   Fully remote environment with growth potential

### **Interview Process**

-   Initial Phone Screen
-   Video Interview with Pavago Recruiter
-   Practical Task (project tracker + status report)
-   Client Interview
-   Offer & Background Verification

### **Apply Now**

If you:

-   Love keeping projects organized and moving forward
-   Are proactive and detail-driven
-   Thrive in fast-paced operational environments
-   Enjoy coordinating teams, timelines, and execution

This is a strong opportunity to step into a high-impact project coordination role.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/91C1A9DBB6/apply)

---
Powered by [Workable](https://www.workable.com)