# Executive Assistant

> Pavago · Mexico (Remote) · — · Posted 2026-04-24

**Workplace:** remote

## Description

**Job Title:** Executive Assistant (EA)

**Position Type:** Full-Time, Remote

**Working Hours:** U.S. client business hours (with flexibility for executive schedules, travel, and urgent needs)

**About the Role:**

Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks — the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities.

**Responsibilities:**

Calendar & Scheduling:

-   Manage complex executive calendars, including internal/external meetings, travel, and events.
-   Anticipate conflicts, prioritize requests, and optimize time usage.
-   Schedule across multiple time zones using Outlook or Google Calendar.

Communication & Correspondence:

-   Draft, proofread, and send emails or memos on behalf of executives.
-   Screen calls, messages, and requests, escalating only what requires executive attention.
-   Serve as a liaison between executives, employees, clients, and partners.

Meeting Preparation & Follow-Up:

-   Prepare agendas, talking points, and briefing documents.
-   Collect and synthesize background materials ahead of meetings.
-   Record minutes, track action items, and ensure follow-up.

Travel & Logistics:

-   Coordinate domestic and international travel (flights, hotels, transportation).
-   Prepare detailed itineraries and handle last-minute changes.
-   Process reimbursements and expense reports.

Project Support:

-   Assist with research, data gathering, and report preparation.
-   Track progress on executive priorities and initiatives.
-   Manage confidential information with discretion.

Administrative Operations:

-   Maintain organized digital filing systems.
-   Manage document version control and approvals.
-   Support onboarding or offboarding of senior staff as needed.

**What Makes You a Perfect Fit:**

-   Highly organized, detail-oriented, and proactive.
-   Strong communicator with professional polish.
-   Able to anticipate needs and problem-solve independently.
-   Comfortable working in fast-paced, high-pressure environments.

**Required Experience & Skills (Minimum):**

-   3+ years of experience supporting senior executives.
-   Proficiency with Microsoft Office and Google Workspace.
-   Experience managing complex calendars and travel itineraries.
-   Excellent written and verbal communication.

**Ideal Experience & Skills:**

-   Prior experience in high-growth startups, professional services, or executive-level support roles.
-   Familiarity with collaboration tools (Slack, Zoom, Notion, Asana).
-   Experience handling sensitive or confidential information.
-   Background supporting multiple executives simultaneously.

**What Does a Typical Day Look Like?**

An Executive Assistant’s day revolves around keeping the executive organized, informed, and focused. You will:

-   Begin by reviewing the executive’s calendar and preparing briefing notes for the day.
-   Screen emails and calls, flagging urgent items and drafting responses where appropriate.
-   Coordinate meetings and logistics, ensuring agendas, materials, and follow-ups are clear.
-   Manage travel plans and expense reports when required.
-   Track executive priorities, following up with team members to ensure deliverables are met.
-   Wrap the day by summarizing outstanding items, updating the calendar, and preparing tomorrow’s agenda.

In essence: you are the executive’s right hand, ensuring they operate at maximum efficiency and effectiveness.

**Key Metrics for Success (KPIs):**

-   Calendar accuracy and minimized conflicts.
-   Timely communication and follow-up on executive priorities.
-   High satisfaction from executives and stakeholders.
-   On-time completion of expense reporting and travel logistics.
-   Reduced administrative burden on executives (measured by time freed).

**Interview Process:**

1.  Initial Phone Screen
2.  Video Interview with Pavago Recruiter
3.  Practical Task (e.g., draft an executive briefing memo or manage a sample scheduling scenario)
4.  Client Interview with Executives
5.  Offer & Background Verification

#LI-AG1

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/A06F836B42/apply)

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