# Executive Assistant

> Pavago · Peru (Remote) · — · Posted 2026-08-12

**Workplace:** remote

## Description

### **Executive Assistant – Calendar, Travel & Executive Support**

**Full-Time | Remote | U.S. Business Hours**

### **About the Role**

At Pavago, one of our clients is hiring an experienced **Executive Assistant (EA)** to provide high-level support to senior leadership in a fast-paced environment.

This is more than traditional administrative support. You’ll manage complex calendars, executive communications, travel, meeting preparation, and critical follow-ups — helping leadership stay focused on their highest-priority work.

We’re looking for someone who is **proactive, highly organized, discreet, and excellent at anticipating needs before they become problems.**

### **What You’ll Own**

### **Calendar & Executive Support**

-   Manage complex calendars across multiple time zones
-   Coordinate meetings, calls, appointments, and scheduling priorities
-   Resolve conflicts and protect executive focus time
-   Manage scheduling through **Google Calendar, Outlook, Calendly**, and similar tools

### **Inbox & Communication**

-   Manage and prioritize executive inboxes
-   Draft and proofread professional emails and correspondence
-   Screen meeting requests, messages, and priorities
-   Coordinate communication with clients, teams, and external stakeholders

### **Meetings & Follow-Through**

-   Prepare agendas, briefing notes, and meeting materials
-   Gather relevant information before executive meetings
-   Take notes and track action items
-   Follow up with stakeholders to ensure commitments and deadlines are met

### **Travel & Logistics**

-   Coordinate domestic and international travel
-   Book flights, hotels, transportation, and detailed itineraries
-   Handle last-minute travel and scheduling changes
-   Support expense tracking and reimbursements

### **Projects & Administration**

-   Track executive priorities and ongoing projects
-   Conduct research and prepare concise reports or summaries
-   Maintain organized digital files and documentation
-   Handle sensitive information with professionalism and discretion

### **What We’re Looking For**

-   **3+ years of Executive Assistant or senior administrative experience**
-   Experience directly supporting senior executives
-   Strong calendar management across multiple time zones
-   Excellent written and spoken English
-   Strong proficiency with **Google Workspace and Microsoft Office**
-   Exceptional organization, prioritization, and attention to detail
-   Strong follow-through and ability to work independently
-   Professional handling of confidential information
-   Flexibility to support U.S. client business hours

### **Nice to Have**

-   Startup, agency, consulting, or high-growth company experience
-   Experience supporting multiple executives
-   Familiarity with **Slack, Zoom, Notion, Asana**, or similar tools
-   Operations or project coordination experience

### **What Success Looks Like**

-   Executive calendars remain accurate and optimized
-   Scheduling conflicts and administrative delays are minimized
-   Important emails and follow-ups never get missed
-   Meetings are properly prepared and action items are completed
-   Travel runs smoothly, including last-minute changes
-   Leadership can confidently rely on your organization and execution

### **Why This Role Stands Out**

-   Direct exposure to senior leadership and decision-makers
-   High ownership and visibility
-   Opportunity to develop executive operations experience
-   Fully remote environment
-   Growth opportunities into **Executive Operations, Project Management, Operations Management, or Chief of Staff** roles

### **Interview Process**

1.  Initial Screening
2.  **Spark Hire Intro Video**
3.  Recruiter Interview
4.  Practical Executive Support / Scheduling Task
5.  Client Interview
6.  Offer & Onboarding

### **Apply Now**

If you’re an experienced Executive Assistant who excels at **calendar management, executive communication, travel coordination, and proactive follow-through**, we’d love to hear from you.

**#ExecutiveAssistant #ExecutiveSupport #RemoteEA #CalendarManagement #AdministrativeSupport #ExecutiveOperations #RemoteJobs #VirtualAssistant #OperationsSupport #ChiefOfStaff**

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/A171885BE1/apply)

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