# Project Coordinator

> Pavago · Peru (Remote) · — · Posted 2026-05-19

**Workplace:** remote

## Description

### **📋 Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Client Business Hours (flexibility for deadlines)

### **🚀 About the Role**

At Pavago, one of our clients is hiring a highly organized and execution-focused **Project Coordinator** to bring structure, accountability, and visibility across multiple projects and operational workflows.

This is not a passive administrative role.

You will act as the operational backbone of project execution — ensuring:

-   timelines stay on track
-   deliverables are completed
-   stakeholders remain aligned
-   risks are identified early
-   documentation stays organized and accurate

You’ll work closely with:

-   project managers
-   operations teams
-   leadership
-   vendors
-   cross-functional stakeholders

to keep projects moving efficiently from planning through execution.

If you are:

-   highly organized
-   proactive with follow-ups
-   detail-oriented
-   strong in communication and coordination

this role is a strong fit.

### **🔥 What You’ll Own**

### **Project Planning & Timeline Management**

-   Maintain and update project plans using:

-   Asana
-   Trello
-   Monday.com
-   Smartsheet
-   MS Project

-   Track:

-   timelines
-   milestones
-   deliverables
-   dependencies
-   ownership

-   Ensure project trackers and schedules remain accurate and updated
-   Help teams stay aligned on priorities and deadlines

### **Documentation & Reporting**

-   Prepare and maintain:

-   meeting agendas
-   meeting notes
-   action items
-   weekly project reports
-   project dashboards

-   Organize project documentation within:

-   Google Drive
-   SharePoint
-   Confluence
-   Notion

-   Create reports covering:

-   project progress
-   blockers
-   risks
-   operational updates
-   KPI tracking

-   Ensure documentation remains clean, accessible, and audit-ready

### **Communication & Coordination (Core Responsibility)**

-   Act as the central liaison between:

-   project managers
-   internal teams
-   leadership
-   vendors
-   stakeholders

-   Ensure:

-   clear communication
-   alignment on priorities
-   visibility into deadlines and deliverables

-   Follow up proactively on:

-   outstanding tasks
-   approvals
-   dependencies
-   deliverables

-   Escalate delays or blockers before timelines are impacted

### **Task & Resource Tracking**

-   Monitor:

-   task completion
-   project dependencies
-   resource availability
-   workload tracking

-   Ensure no deliverables or deadlines fall through the cracks
-   Maintain accountability across active projects and workflows

### **Risk & Quality Management**

-   Identify:

-   bottlenecks
-   delays
-   operational risks
-   coordination gaps

-   Maintain:

-   risk logs
-   escalation trackers
-   mitigation updates

-   Help ensure deliverables meet quality expectations before submission

### **Vendor & External Coordination**

-   Coordinate with:

-   vendors
-   contractors
-   external stakeholders

-   Track timelines and external deliverables
-   Escalate issues proactively when expectations are not met
-   Maintain visibility into external project dependencies

### **💻 Must-Have Requirements**

### **Experience**

-   2+ years of experience in:

-   project coordination
-   operations support
-   administrative coordination
-   project support roles

### **Core Skills**

-   Hands-on experience with:

-   Asana
-   Trello
-   Monday.com
-   ClickUp
-   Smartsheet
-   or similar project management tools

-   Strong Excel / Google Sheets skills including:

-   trackers
-   pivot tables
-   conditional formatting
-   reporting

-   Excellent organizational and documentation skills
-   Strong written and verbal communication abilities
-   Comfortable managing multiple projects simultaneously
-   Ability to work independently in remote environments

### **⭐ Nice to Have**

-   Certifications such as:

-   PMP
-   CAPM
-   Agile
-   Scrum certifications

-   Familiarity with:

-   Agile workflows
-   sprint planning
-   project ceremonies

-   Experience supporting:

-   SaaS companies
-   marketing teams
-   operations-heavy businesses
-   construction projects
-   professional services environments

### **🧠 What Makes You a Strong Fit**

-   Extremely organized and detail-oriented
-   Strong follow-up and accountability mindset
-   Proactive in identifying risks and solving issues early
-   Calm under pressure and comfortable with shifting priorities
-   Excellent communicator across teams and stakeholders
-   Able to manage multiple moving parts without losing visibility

### **📅 What a Typical Day Looks Like**

-   Update project trackers, timelines, and dashboards
-   Follow up with teams on deadlines and deliverables
-   Coordinate meetings and document action items
-   Prepare project status reports and operational updates
-   Escalate blockers or risks proactively
-   Maintain organized project documentation and workflows
-   Communicate updates across stakeholders and leadership

**In short:**  
You ensure projects remain organized, visible, on-track, and operationally controlled from start to finish.

### **📊 Key Metrics for Success (KPIs)**

-   On-time completion of tasks and project milestones
-   Accuracy and consistency of reporting and documentation
-   Reduction in missed deadlines caused by coordination gaps
-   Stakeholder satisfaction with communication and organization
-   Clean and updated project documentation
-   Successful escalation and resolution of risks and blockers

### **🌟 Why This Role Stands Out**

-   High ownership across multiple projects and workflows
-   Direct exposure to leadership and operations teams
-   Clear impact on project execution and delivery quality
-   Structured workflows with measurable KPIs
-   Opportunity to grow into:

-   Project Manager
-   Operations Manager
-   Program Coordinator
-   PMO roles

-   Fully remote role with long-term growth potential

### **🧪 Interview Process**

-   Initial Phone Screen
-   Video Interview with Pavago Recruiter
-   Practical Task (project tracker + status reporting exercise)
-   Client Interview
-   Offer & Background Verification

### **👉 Apply Now**

If you:

-   love keeping projects organized and moving forward
-   thrive in fast-paced operational environments
-   are proactive and detail-driven
-   enjoy coordinating teams, timelines, and execution

this role is a strong fit for you.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/A2160AA8D7/apply)

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