# Executive Assistant

> Pavago · South Africa (Remote) · — · Posted 2026-05-12

**Workplace:** remote

## Description

### **Executive Assistant (EA) – Remote | U.S. Hours | Calendar, Travel, Executive Support**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Client Business Hours (flexibility required)

### **About the Role**

We’re hiring a **high-performing Executive Assistant** to support senior leadership in a fast-paced, high-accountability environment.

This is **not a basic admin role**.

You’ll act as a **gatekeeper, operator, and strategic partner** — ensuring executives stay focused on high-impact work while you handle execution, coordination, and communication.

If you’re someone who **anticipates needs, solves problems before they happen, and thrives under pressure**, this role puts you at the center of decision-making.

### **What You’ll Own**

### **Calendar & Scheduling Management**

-   Manage complex executive calendars across multiple time zones
-   Prioritize requests, resolve conflicts, and optimize time usage
-   Coordinate meetings using:

-   Google Calendar
-   Microsoft Outlook

-   Ensure executives are always prepared and never double-booked

### **Communication & Executive Support**

-   Draft, edit, and send professional emails and memos
-   Screen inbox, calls, and requests — escalate only what matters
-   Act as a liaison between executives, clients, and internal teams
-   Maintain clear, professional communication across stakeholders

### **Meeting Preparation & Follow-Up**

-   Prepare agendas, talking points, and briefing documents
-   Gather and synthesize key information before meetings
-   Take notes, track action items, and ensure follow-through
-   Keep executives aligned on priorities and outcomes

### **Travel & Logistics**

-   Coordinate domestic and international travel
-   Book flights, hotels, and transportation
-   Build detailed itineraries and manage last-minute changes
-   Handle expense tracking and reimbursements

### **Project & Priority Management**

-   Track executive priorities and ongoing initiatives
-   Follow up with teams to ensure deadlines are met
-   Conduct research and prepare reports or summaries
-   Support decision-making with structured information

### **Administrative Operations**

-   Maintain organized digital filing systems
-   Manage document versions, approvals, and workflows
-   Handle confidential information with discretion
-   Support onboarding/offboarding for senior roles

### **What Success Looks Like**

-   Executive calendars run flawlessly
-   No missed meetings, delays, or communication gaps
-   Executives stay focused on strategy — not admin work
-   Tasks are anticipated and handled proactively
-   Stakeholders receive fast, clear, and professional responses

### **What Makes You a Strong Fit**

-   Highly organized and detail-oriented
-   Proactive — you think ahead, not react
-   Strong communicator with executive-level polish
-   Comfortable in fast-paced, high-pressure environments
-   Able to manage multiple priorities without dropping quality

### **Requirements (Must-Have)**

### **Experience**

-   3+ years supporting senior executives
-   Experience managing complex calendars and travel logistics

### **Core Skills**

-   Proficiency in:

-   Google Workspace
-   Microsoft Office

-   Strong written and verbal English communication
-   Ability to manage scheduling across time zones
-   High level of discretion and confidentiality

### **Nice to Have**

-   Experience in startups, agencies, or high-growth environments
-   Familiarity with tools like:

-   Slack
-   Zoom
-   Notion
-   Asana

-   Experience supporting multiple executives
-   Exposure to project or operations management

### **What a Typical Day Looks Like**

-   Review calendar and prepare executive briefing notes
-   Manage inbox, filter priorities, and draft responses
-   Coordinate meetings, agendas, and logistics
-   Handle travel planning or expense tracking
-   Follow up on key initiatives and deadlines
-   Prepare next-day schedule and priorities

**In short:**  
You ensure the executive operates at **maximum efficiency, clarity, and control.**

### **Key Metrics (KPIs)**

-   Calendar accuracy and conflict reduction
-   Speed and clarity of communication
-   On-time follow-ups and task completion
-   Executive satisfaction and dependency reduction
-   Smooth travel and logistics execution

### **Interview Process**

-   Initial Phone Screen
-   Video Interview with Recruiter
-   Practical Task (briefing memo or scheduling scenario)
-   Client Interview
-   Offer & Background Verification

### **Apply Now**

If you’re an **execution-focused Executive Assistant who thrives on ownership, precision, and keeping leaders organized**, this role gives you direct exposure to high-level decision-making.

Apply now and become the **right hand to leadership.**

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/A309F5200D/apply)

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