# Data Entry Specialist

> Pavago · Mexico (Remote) · — · Posted 2026-05-14

**Workplace:** remote

## Description

### **Data Entry Specialist (CRM, Excel & Data Accuracy) – Remote | U.S. Hours**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Client Business Hours

### **About the Role**

At Pavago, one of our clients is hiring a **Data Entry Specialist** to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal operational tools.

This is not just a typing role.

This is a **data accuracy and quality control position** where attention to detail is critical. You will be responsible for ensuring records remain:

-   Accurate
-   Complete
-   Organized
-   Audit-ready

If you are:

-   Extremely detail-oriented
-   Organized and process-driven
-   Comfortable working with repetitive, high-volume tasks
-   Strong with Excel, CRM systems, and data validation

This role is a strong fit.

### **What You’ll Own**

### **Data Entry & Accuracy (Core Responsibility)**

-   Enter and update records across:

-   Salesforce
-   HubSpot
-   Airtable
-   Microsoft Excel
-   Google Sheets

-   Cross-check data against:

-   Contracts
-   Invoices
-   Customer records
-   Internal documentation

-   Identify and correct:

-   Duplicate entries
-   Missing information
-   Incorrect records
-   Formatting inconsistencies

### **Data Cleaning & Maintenance**

-   Clean and standardize datasets using:

-   Filters
-   Pivot tables
-   Formulas
-   Sorting tools

-   Maintain consistent formatting and naming conventions
-   Perform recurring data audits to ensure long-term data integrity

### **File & Record Organization**

-   Maintain organized digital records across:

-   Google Drive
-   SharePoint
-   Dropbox

-   Ensure files are:

-   Properly named
-   Structured
-   Version-controlled
-   Easy to retrieve

### **Reporting & Cross-Functional Support**

-   Generate daily and weekly operational reports including:

-   Data update logs
-   Audit summaries
-   Transaction tracking reports

-   Support teams across:

-   Sales
-   Finance
-   HR
-   Operations

### **Compliance & Data Integrity**

-   Maintain confidentiality of sensitive business and customer data
-   Follow data handling standards aligned with:

-   GDPR
-   HIPAA
-   CCPA
-   Internal compliance procedures

-   Ensure records remain clean and audit-ready at all times

### **Process Improvement**

-   Identify recurring data quality issues
-   Suggest improvements to:

-   Templates
-   Forms
-   Data entry workflows
-   Automation opportunities

-   Help reduce manual errors and improve operational efficiency over time

### **What Success Looks Like**

-   Data remains accurate, organized, and reliable
-   Reports are delivered on time without errors
-   CRM systems stay clean and up to date
-   Minimal duplicate or missing records
-   Teams can confidently rely on business data

### **What Makes You a Strong Fit**

-   Extremely detail-oriented and accuracy-focused
-   Organized and highly dependable
-   Comfortable managing repetitive, process-driven work
-   Able to work independently with minimal supervision
-   Strong sense of ownership over data quality

### **Requirements (Must-Have)**

### **Experience**

-   1–2 years of experience in:

-   Data entry
-   Administrative support
-   Clerical operations
-   Data management roles

### **Core Skills**

-   Strong proficiency with:

-   Microsoft Excel
-   Google Sheets

-   Experience using:

-   Salesforce
-   HubSpot
-   Airtable
-   Similar CRM systems

-   Strong typing speed and accuracy
-   Ability to manage high-volume data updates efficiently
-   Strong written English communication

### **Nice to Have**

-   Experience in:

-   Healthcare
-   Finance
-   Logistics
-   E-commerce
-   Compliance-heavy industries

-   Exposure to:

-   Basic SQL
-   Google Apps Script
-   Data automation tools

### **What a Typical Day Looks Like**

-   Update records across CRM systems and spreadsheets
-   Audit datasets for accuracy and completeness
-   Cross-check records against source documents
-   Generate reports for internal departments
-   Organize and maintain digital documentation
-   Support teams with operational data requests

**In short:**  
You ensure the company’s data remains accurate, structured, reliable, and fully trustworthy across all systems.

### **Key Metrics (KPIs)**

-   Typing accuracy ≥ 98%
-   Error rate below 1%
-   Same-day or next-day completion of updates
-   Timely and accurate reporting
-   Clean, structured, audit-ready datasets

### **Why This Role Stands Out**

-   High ownership of business-critical operational data
-   Clear expectations and measurable performance metrics
-   Cross-functional exposure across sales, finance, HR, and operations
-   Opportunity to grow into:

-   Operations roles
-   Reporting roles
-   CRM administration
-   Data operations positions

### **Interview Process**

-   Initial Phone Screen
-   Video Interview with Pavago Recruiter
-   Practical Task (timed data entry + accuracy assessment)
-   Client Interview
-   Offer & Background Verification

### **Apply Now**

If you:

-   Take pride in clean, accurate work
-   Thrive in structured, execution-focused environments
-   Catch small details others miss
-   Enjoy keeping systems organized and reliable

This is a strong opportunity to join a fast-moving team and play a critical role in maintaining business data quality and operational accuracy.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/A4B141FC23/apply)

---
Powered by [Workable](https://www.workable.com)