# Data Entry Specialist

> Pavago · South Africa (Remote) · — · Posted 2026-05-05

**Workplace:** remote

## Description

### **Data Entry Specialist (Excel / CRM / High Accuracy) – Remote**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Business Hours

### **About the Role**

We’re hiring a **Data Entry Specialist** to ensure critical business data is **accurate, complete, and always up to date** across systems.

This is not just basic data entry.  
This role is responsible for **data accuracy, consistency, and reliability** — directly impacting decisions across finance, sales, operations, and leadership.

If you’re detail-obsessed and catch mistakes others miss, this role fits you well.

### **What You’ll Do**

### **Data Entry & Accuracy (Core Focus)**

-   Enter and update records in:

-   Salesforce
-   HubSpot
-   Airtable
-   Excel / Google Sheets

-   Cross-check entries against:

-   Invoices
-   Contracts
-   Customer and HR records

-   Identify and fix:

-   Duplicate records
-   Missing data
-   Formatting inconsistencies

### **Data Cleaning & Maintenance**

-   Standardize datasets using:

-   Filters
-   Pivot tables
-   Formulas

-   Apply consistent:

-   Naming conventions
-   Categories
-   Data structures

-   Perform weekly audits to maintain data quality

### **File & Record Management**

-   Organize and maintain files in:

-   Google Drive
-   Dropbox
-   Microsoft SharePoint

-   Ensure all files are:

-   Structured
-   Searchable
-   Version-controlled
-   Audit-ready

### **Reporting & Cross-Team Support**

-   Generate daily/weekly reports:

-   Transaction logs
-   Status updates
-   Data audit summaries

-   Support:

-   Finance (AR/AP entries)
-   Sales (lead/contact updates)
-   HR (employee records)

### **Compliance & Data Security**

-   Maintain strict confidentiality of sensitive data
-   Ensure compliance with:

-   GDPR
-   HIPAA
-   CCPA

### **Process Improvement**

-   Identify recurring data issues
-   Recommend:

-   Automation opportunities
-   Better templates
-   Improved workflows

-   Help reduce manual errors over time

### **What Makes You a Strong Fit**

-   You notice errors instantly
-   You are highly consistent and disciplined
-   You are comfortable with repetitive, high-volume work
-   You take ownership of data accuracy

### **Required Experience & Skills**

-   1–2 years of data entry, clerical, or admin experience
-   Strong proficiency in:

-   Excel / Google Sheets (filters, pivots, formulas)

-   Experience with CRMs like:

-   Salesforce or HubSpot

-   High typing speed with strong accuracy
-   Strong attention to detail

### **Nice to Have (Top Candidates)**

-   Experience in high-volume environments (finance, e-commerce, healthcare)
-   Basic SQL or scripting knowledge
-   Familiarity with data cleaning tools
-   Exposure to compliance-heavy workflows

### **What a Typical Day Looks Like**

-   Enter and update data across CRM and spreadsheets
-   Audit records for accuracy and completeness
-   Clean datasets (duplicates, missing fields, formatting)
-   Cross-check data with source documents
-   Generate reports for internal teams
-   Organize and maintain digital records

**In short:**  
You ensure **the business can trust its data 100% of the time**.

### **Key Metrics (KPIs)**

-   Typing accuracy ≥ 98%
-   Error rate < 1%
-   Same-day or next-day data updates
-   Reports delivered on time
-   Clean, structured, audit-ready datasets

### **Why This Role Stands Out**

-   Clear, structured work environment
-   High ownership over data quality
-   Direct impact on business decisions
-   Opportunity to grow into:

-   Data Analyst
-   Operations Analyst
-   Reporting Specialist

### **Apply Now**

If you:

-   Care about precision
-   Work fast without sacrificing accuracy
-   Take pride in clean, organized data

This role is a strong fit.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/A9BAA855DB/apply)

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