# Executive Assistant (Operations & Client Coordination)

> Pavago · Pakistan (Remote) · — · Posted 2026-05-04

**Workplace:** remote

**Department:** Candidate Sourcing

## Description

### **Executive Assistant (Operations & Client Coordination) – Remote | GoHighLevel (GHL) | U.S. Hours**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Business Hours

### **About the Role**

We’re hiring a **highly organized, execution-driven Executive Assistant** to support a fast-growing business in the automotive space.

This is **not a traditional admin role**.

You’ll act as the **operational right hand to the founder**, owning communication, coordination, and execution across multiple workflows. Your role is to **keep everything moving, organized, and on track** — without constant oversight.

If you’re someone who thrives in fast-paced environments and naturally takes ownership, this role puts you at the center of operations.

### **What You’ll Own**

### **Client Communication & Management**

-   Manage inbound client inquiries and prioritize urgent requests
-   Draft and send professional updates, summaries, and responses
-   Ensure **fast, consistent follow-ups**
-   Maintain a high-quality client experience

### **Contractor Coordination**

-   Coordinate with freelance contractors across projects and deals
-   Track progress, timelines, and deliverables
-   Ensure nothing falls behind or gets missed
-   Maintain clear communication across all stakeholders

### **CRM & Operations Management**

-   Own and maintain CRM systems, specifically GoHighLevel
-   Keep all client and deal records clean and up to date
-   Support onboarding by organizing client information
-   Ensure full visibility across pipelines and workflows

### **Scheduling & Daily Execution**

-   Manage calendars using Google Calendar
-   Coordinate meetings and daily priorities via Gmail
-   Prepare context and materials for client or partner calls
-   Support daily check-ins and execution alignment

### **Research & Reporting**

-   Conduct light research (market comparisons, inventory checks, data gathering)
-   Organize findings into clear, structured insights
-   Support decision-making with relevant information

### **What Success Looks Like**

-   Clients receive fast, professional communication
-   No missed follow-ups or dropped tasks
-   CRM is clean, structured, and reliable
-   Contractors stay aligned and on schedule
-   Founder stays out of day-to-day execution

### **What Makes You a Strong Fit**

-   Highly organized and detail-oriented
-   Proactive — you don’t wait for instructions
-   Comfortable managing multiple workflows
-   Strong communicator with professional tone
-   Reliable and responsive during U.S. hours
-   Calm under pressure and adaptable

### **Requirements (Must-Have)**

### **Experience**

-   2+ years supporting:

-   Founder
-   Executive
-   Small business owner

-   Experience managing client communication and follow-ups

### **Core Skills**

-   Strong hands-on experience with GoHighLevel (**non-negotiable**)
-   Proficiency in:

-   Gmail
-   Google Calendar
-   Google Docs & Google Drive

-   Excellent written and verbal English
-   Strong multitasking and organization
-   Ability to work independently with shifting priorities

### **Technical Setup**

-   Reliable high-speed internet
-   Professional remote work environment

### **Nice to Have**

-   Experience with:

-   Gamma or presentation tools
-   Google Slides / PowerPoint
-   Research tools like Notebook LM

-   Startup or fast-paced environment experience
-   Exposure to automotive or operations-heavy businesses

### **What a Typical Day Looks Like**

-   Respond to client inquiries and follow-ups
-   Coordinate contractors and track deliverables
-   Update CRM and maintain deal tracking
-   Manage schedules and prepare meetings
-   Conduct research and organize insights

**In short:**  
You ensure **operations run smoothly, communication is clear, and nothing slips through the cracks.**

### **Key Metrics (KPIs)**

-   Response time and communication quality
-   CRM accuracy and organization
-   On-time task and project coordination
-   Scheduling efficiency and execution consistency
-   Reduction in founder involvement

### **Interview Process**

-   Initial Phone Screen
-   Video Interview with Recruiter
-   Client Interview
-   Offer & Onboarding

### **Apply Now**

If you’re an **execution-focused Executive Assistant who thrives on ownership, structure, and keeping things moving**, this role gives you direct impact on business operations.

Apply now and become the **operational backbone of a growing company.**

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/AA9A55EB50/apply)

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