# Executive Assistant - Automotive Industry

> Pavago · Mexico (Remote) · — · Posted 2026-05-19

**Workplace:** remote

**Department:** Candidate Sourcing

## Description

### **🚗 Executive Assistant (Operations, Client Coordination & CRM Management) – Remote | U.S. Hours**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Business Hours

### **🚀 About the Role**

At Pavago, one of our clients is hiring an **Executive Assistant (Operations & Client Coordination)** to support daily operations, client communication, CRM management, scheduling, and workflow coordination within a fast-growing automotive business.

This is not a basic administrative role.

You’ll act as a key operational partner to the founder by helping manage:

-   client communication
-   contractor coordination
-   CRM organization
-   scheduling and operational workflows
-   follow-ups and execution tracking
-   day-to-day operational support

This role is ideal for someone who is:

-   highly organized
-   proactive
-   detail-oriented
-   execution-focused
-   comfortable managing multiple moving parts simultaneously

If you thrive in fast-paced operational environments and enjoy keeping projects, communication, and workflows organized — this role is a strong fit.

### **🔥 What You’ll Own**

### **Client Communication & Coordination**

-   Manage inbound client inquiries and prioritize urgent requests
-   Draft and send professional client updates, summaries, and follow-ups
-   Maintain strong communication and responsiveness throughout active projects
-   Track ongoing conversations and maintain organized communication workflows
-   Ensure a high-quality client experience across all touchpoints

### **Contractor & Project Coordination**

-   Coordinate with freelance contractors and vendors on active projects
-   Track deliverables, deadlines, and project progress
-   Maintain communication between:

-   contractors
-   clients
-   leadership

-   Ensure tasks and timelines remain organized and on schedule
-   Escalate delays or operational issues proactively

### **CRM & Administrative Operations**

-   Manage and maintain CRM records inside **GoHighLevel (GHL)**
-   Keep:

-   client records
-   pipelines
-   workflows
-   notes
-   follow-ups  
    organized and accurate

-   Support onboarding workflows and operational setup processes
-   Ensure CRM hygiene and operational consistency across systems

### **Scheduling & Executive Support**

-   Manage calendars, scheduling, and meeting coordination using:

-   Google Calendar
-   Gmail
-   Google Workspace

-   Coordinate meetings and operational priorities for leadership
-   Prepare context, notes, and materials ahead of meetings or calls
-   Help maintain daily operational alignment and follow-through

### **Research & Reporting Support**

-   Conduct operational and market research including:

-   vendor research
-   inventory checks
-   market comparisons
-   operational data gathering

-   Organize findings into actionable summaries and reports
-   Support leadership with operational decision-making and execution support

### **📊 What Success Looks Like**

-   Client communication remains fast, professional, and organized
-   CRM records and workflows stay clean and accurate
-   Projects and contractor deliverables stay on track
-   Scheduling and operational coordination run smoothly
-   Leadership spends less time chasing follow-ups and operational details
-   Daily operations remain organized, responsive, and execution-focused

### **🧠 What Makes You a Strong Fit**

-   Highly organized with strong attention to detail
-   Proactive and ownership-focused
-   Strong multitasking and operational coordination ability
-   Excellent communicator with professional client-facing skills
-   Comfortable working independently in a remote environment
-   Strong follow-through and execution discipline
-   Calm under pressure while managing shifting priorities

### **✅ Must-Have Requirements**

### **Experience**

-   2+ years of experience supporting:

-   founders
-   executives
-   operations teams
-   small business owners

-   Experience in:

-   executive assistance
-   operations coordination
-   administrative support
-   client communication

### **Technical Skills**

-   Strong hands-on experience with:

-   **GoHighLevel (GHL)**
-   Google Workspace
-   Gmail
-   Google Calendar
-   Google Drive
-   Google Docs

-   Experience managing CRM workflows and operational tracking systems
-   Strong organizational and workflow management skills

### **Communication & Execution**

-   Excellent written and verbal English communication skills
-   Strong attention to detail and operational accuracy
-   Ability to manage priorities independently without constant oversight
-   Reliable remote work setup and stable internet connection

### **⭐ Nice to Have**

-   Experience in:

-   automotive industry operations
-   client coordination
-   service-based businesses

-   Familiarity with:

-   Gamma
-   Google Slides
-   PowerPoint
-   Notebook LM
-   presentation and research tools

-   Experience supporting founders in fast-paced businesses

### **📅 What a Typical Day Looks Like**

-   Respond to client inquiries and coordinate follow-ups
-   Update and maintain CRM records in GoHighLevel
-   Coordinate contractors and track active project timelines
-   Manage scheduling, meetings, and operational calendars
-   Conduct operational research and organize key information
-   Support leadership with daily priorities and workflow tracking

**In short:**  
You keep operations organized, communication flowing, and projects moving forward efficiently.

### **📈 Key Metrics for Success (KPIs)**

-   Responsiveness and professionalism in client communication
-   CRM accuracy and organization
-   Timely follow-through on tasks and operational requests
-   Scheduling efficiency and calendar management
-   Contractor coordination and deadline adherence
-   Reduction in operational bottlenecks
-   Leadership satisfaction and operational reliability

### **🌟 Why This Role Stands Out**

-   High ownership and visibility with leadership
-   Opportunity to work closely with a founder in a fast-growing business
-   Exposure to:

-   CRM systems
-   operations management
-   workflow coordination
-   client operations
-   contractor management

-   Clear growth path into:

-   Operations Manager
-   Executive Operations Lead
-   Client Success Manager
-   Operations Coordinator

-   Fully remote role with strong long-term growth potential

### **🧪 Interview Process**

-   Initial Phone Screen
-   Video Interview with Recruiter
-   Client Interview
-   Offer & Onboarding

### **👉 Apply Now**

If you:

-   thrive in fast-moving operational environments
-   enjoy organization, communication, and execution
-   love supporting leadership and coordinating moving parts
-   want a high-impact role with strong ownership and visibility

this is a strong opportunity to grow within operations and executive support.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/ADBEF5A934/apply)

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