# Transaction Coordinator > Pavago · Philippines (Remote) · — · Posted 2026-10-08 **Workplace:** remote **Department:** Candidate Sourcing ## Description **Transaction Coordinator – California Real Estate & Compliance | Remote** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours **Industry:** Residential Real Estate **About the Role** At Pavago, one of our clients is hiring a detail-oriented **Transaction Coordinator** to manage the administrative, documentation, and compliance side of **California residential real estate transactions**. You’ll support agents from the time a purchase agreement is executed through the **close of escrow**, ensuring transaction files remain organized, deadlines are tracked, required documents are completed, and all parties stay informed. This is an operations-focused role requiring strong organization, attention to detail, and the ability to confidently manage multiple transactions at different stages. **What You’ll Own** ### **Transaction & File Management** - Open and manage transaction files from executed purchase agreement through close of escrow - Review contracts, addenda, disclosures, and supporting documentation for completeness - Maintain accurate transaction files according to brokerage recordkeeping and compliance requirements - Prepare and organize documents for review, approval, and signature - Keep transaction records current throughout the entire contract-to-close process - Manage multiple active files while maintaining accuracy and organization ### **Deadlines & California Compliance** - Track critical transaction deadlines, including: - Contingency periods - Inspection windows - Loan contingencies - Appraisal contingencies - Close-of-escrow dates - Proactively alert agents when action is required - Collect and confirm required California disclosure forms and transaction documents - Help ensure files meet California and brokerage compliance requirements - Identify missing, incomplete, or incorrect documentation before it creates delays - Follow up on outstanding compliance items until resolved ### **Communication & Coordination** - Serve as a coordination point between: - Real estate agents - Escrow and title officers - Lenders - Clients - Vendors - Other transaction parties - Keep relevant stakeholders informed about transaction progress - Communicate outstanding requirements and upcoming deadlines - Follow up on pending documents, signatures, and approvals - Help resolve administrative bottlenecks that could delay closing - Keep transactions moving smoothly from contract through close ### **Documents & Transaction Support** - Prepare and route documents for electronic signature - Use platforms such as **DocuSign, DocuSign Rooms, Dotloop, or similar systems** - Coordinate home warranty orders when required - Track repair documentation and related transaction items - Assist with vendor scheduling and coordination - Support agents with administrative needs related to active transactions - Maintain accurate records throughout each transaction **Requirements** - **1–3+ years of experience** as a Transaction Coordinator, Escrow Assistant, or in a similar real estate transaction-support role - Working knowledge of **California residential real estate transactions** - Familiarity with California contracts, timelines, and disclosure requirements - Strong understanding of the transaction process from **executed contract through close of escrow** - Experience managing multiple transactions, files, and deadlines simultaneously - Experience with transaction-management and electronic-signature platforms - Strong organizational and time-management skills - Exceptional attention to detail - Excellent written and verbal communication skills - Ability to proactively monitor deadlines and follow up on outstanding items - Ability to work independently without constant supervision **Nice to Have** - Experience supporting multiple real estate agents or an entire brokerage team - Experience with **DocuSign Rooms, Dotloop, or similar transaction-management platforms** - Familiarity with California disclosures such as: - TDS - NHD - SPQ - AVID - Experience coordinating with escrow/title companies and lenders - Previous experience in a real estate brokerage or transaction-coordination environment **Tools & Platforms** **DocuSign | DocuSign Rooms | Dotloop | Transaction Management Platforms | Electronic Signature Tools | Real Estate Documentation Systems | Email & Scheduling Tools** **What Makes You a Strong Fit** You’ll likely thrive in this role if you: - Are exceptionally organized and comfortable managing multiple deadlines - Understand the importance of accuracy in California real estate transactions - Quickly notice missing, incomplete, or incorrect information - Proactively follow up instead of waiting to be reminded - Communicate professionally with agents, clients, lenders, and escrow/title partners - Are comfortable working with contracts, disclosures, and transaction documents - Can remain calm while several transactions are moving simultaneously - Take ownership of your files from contract through closing - Can work independently in a remote environment - Understand that small documentation errors can create significant transaction or compliance issues **What a Typical Day Looks Like** You may start by reviewing active transactions and identifying upcoming contingencies, inspection deadlines, outstanding disclosures, or documents requiring signatures. Throughout the day, you’ll communicate with agents, lenders, escrow/title officers, and clients; route documents for electronic signature; update transaction files; follow up on missing paperwork; and make sure upcoming deadlines are clearly communicated. In short: **you keep every transaction organized, compliant, and moving from signed contract through close of escrow.** **Key Metrics for Success** - Accuracy and completeness of transaction files - On-time tracking of transaction deadlines - Completion of required California disclosures - Number of missing or outstanding documents - Timeliness of follow-ups - Accuracy of electronic-signature routing - Brokerage compliance readiness - Successful coordination with agents, lenders, and escrow/title partners - Reduction in preventable transaction delays - Ability to manage multiple concurrent transactions accurately - Successful contract-to-close execution **Interview Process** 1. Initial Application 2. **Spark Hire One-Way Video Interview** 3. Initial Screening with Pavago 4. Client Interview 5. Final Selection & Onboarding **Spark Hire Video Interview – Required** As part of the application process, **all candidates are required to complete a one-way video interview through Spark Hire**. After completing the first step of your application, you’ll receive a **Spark Hire invitation by email** with instructions to record and submit your video responses. Completion of the Spark Hire video is **required to be considered for the next stage**. Please check your inbox as well as your spam or junk folder for the invitation. **Apply Now** If you’re an experienced **Real Estate Transaction Coordinator or Escrow Assistant** with knowledge of **California residential transactions, contracts, disclosures, compliance, and contract-to-close coordination**, we’d love to hear from you. Apply today if you’re organized, proactive, detail-oriented, and confident managing multiple transactions from executed agreement through closing. **#TransactionCoordinator #RealEstateTransactionCoordinator #CaliforniaRealEstate #RealEstateOperations #Escrow #EscrowAssistant #RealEstateCompliance #DocuSign #Dotloop #TransactionManagement #RealEstateJobs #RemoteRealEstate #RemoteJobs** **#LI-AG1** ## Apply [Apply at Pavago](https://apply.workable.com/pavago/j/AF98B897D2/apply) --- Powered by [Workable](https://www.workable.com)