# Architectural Assistant

> Pavago · Pakistan (Remote) · — · Posted 2026-05-19

**Workplace:** remote

## Requirements

### **🏗️ Architectural Assistant (Estimating, Bidding & Construction Coordination) – Remote**

**Full-Time | Remote | EST/CST Hours**

### **🚀 About the Role**

We’re hiring a highly organized and detail-oriented **Architectural Assistant** to support estimating, bidding, project coordination, and documentation workflows for commercial casework and millwork projects.

This is not a basic administrative role.

You’ll play a critical role in:  
✅ bid coordination  
✅ estimating support  
✅ proposal preparation  
✅ project tracking  
✅ contractor communication  
✅ documentation management

You’ll work closely with estimators, contractors, and internal teams to ensure bids are accurate, organized, and submitted on time while maintaining structured project workflows from intake through post-award coordination.

If you thrive in:

-   construction environments
-   estimating workflows
-   architectural coordination
-   documentation-heavy operations
-   deadline-driven project support

this role is a strong fit.

### **🔥 What You’ll Own**

### **Bid Qualification & Project Organization**

-   Review incoming invitations to bid and assess:

-   project scope
-   location
-   fit and relevance

-   Organize project files and documentation inside:

-   Notion
-   Google Drive
-   internal systems

-   Maintain structured, searchable, and accessible records
-   Ensure project information remains accurate and up to date

### **Estimating & Bid Coordination**

-   Coordinate with:

-   internal estimators
-   external estimating partners
-   takeoff specialists

-   Assign projects and track estimating progress
-   Follow up proactively to ensure deadlines are met
-   Clarify scope details and resolve documentation gaps
-   Maintain visibility into:

-   bid timelines
-   deliverables
-   submission status

### **Proposal Preparation & Bid Submission**

-   Review completed estimates for accuracy and completeness
-   Convert estimates into polished proposals using:

-   Microsoft Word
-   PDF formatting tools

-   Submit bids through:

-   Building Connected
-   contractor portals
-   project management systems

-   Ensure all submissions are complete, professional, and on time

### **Follow-Up & Bid Tracking**

-   Follow up with General Contractors regarding:

-   bid status
-   awarded projects
-   lost bid feedback

-   Track:

-   awarded bids
-   rejected bids
-   pending opportunities

-   Maintain organized records of:

-   bid activity
-   contractor communication
-   project outcomes

-   Provide reporting visibility to internal stakeholders

### **Post-Award Coordination**

-   Coordinate project handoff after awarded bids
-   Notify accounting regarding:

-   deposits
-   awarded project details

-   Update internal systems and stakeholders with:

-   project status
-   awarded documentation
-   scheduling updates

-   Maintain clean communication and documentation across teams

### **💻 Requirements**

### **Core Requirements**

-   1–3 years of experience in:

-   estimating support
-   project coordination
-   construction administration
-   architectural support
-   millwork or casework environments preferred

-   Strong hands-on experience with:

-   Bluebeam (**required**)
-   Google Drive
-   Microsoft Word
-   Microsoft Excel

-   Strong organizational and documentation skills
-   Ability to manage multiple bids and deadlines simultaneously
-   Excellent written and verbal English communication skills
-   High attention to detail and process accuracy
-   Comfortable working remotely during EST or CST business hours

### **⭐ Nice to Have**

-   Experience using:

-   Notion
-   Building Connected
-   Adobe tools

-   Familiarity with:

-   construction drawings
-   takeoffs
-   estimating workflows
-   bid management systems

-   Experience coordinating with:

-   contractors
-   estimators
-   construction teams

### **🧠 What Makes You a Strong Fit**

-   Highly organized and process-driven
-   Comfortable managing multiple moving deadlines
-   Strong attention to detail and documentation accuracy
-   Proactive communicator with strong follow-through
-   Calm under pressure in deadline-driven environments
-   Enjoys operational coordination and structured workflows
-   Takes ownership instead of waiting for direction

### **📅 What a Typical Day Looks Like**

-   Review and qualify incoming bid invitations
-   Organize project files and update tracking systems
-   Coordinate with estimators and monitor bid timelines
-   Prepare proposals and submit bids through contractor portals
-   Follow up with General Contractors on project status
-   Track awarded and lost bids and maintain documentation
-   Coordinate internal updates and awarded project handoffs

**In short:**  
You help keep the estimating and bidding process organized, accurate, visible, and moving efficiently from intake to project award.

### **📊 Key Metrics for Success (KPIs)**

-   Accurate and timely bid submissions
-   Well-organized project documentation and records
-   Strong coordination with estimators and contractors
-   Efficient bid tracking and follow-up consistency
-   Minimal missed deadlines or submission errors
-   Smooth post-award handoff and communication workflows

### **🌟 Why This Role Stands Out**

-   High-impact role supporting real construction and millwork projects
-   Strong ownership across estimating and bidding workflows
-   Opportunity to work closely with contractors and estimating teams
-   Exposure to:

-   construction coordination
-   bid management
-   estimating operations
-   project workflows

-   Fully remote role with structured systems and clear responsibilities
-   Growth opportunities into:

-   Estimating Coordinator
-   Project Coordinator
-   Construction Operations
-   Bid Management roles

### **🧪 Interview Process**

-   Initial Screening Call
-   Recruiter Interview
-   Client Interview
-   Offer & Onboarding

### **👉 Apply Now**

If you:

-   thrive in organized, detail-driven environments
-   enjoy supporting estimating and construction workflows
-   are experienced with Bluebeam and bid coordination
-   can manage multiple projects and deadlines effectively

this role is a strong fit for you.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/B4D135076D/apply)

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