# Sales Assistant > Pavago · Panama (Remote) · — · Posted 2026-06-10 **Workplace:** remote ## Description ### **Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours ### **About the Role** At Pavago, one of our clients is hiring a highly organized and execution-focused Sales Assistant to support a fast-moving sales team by managing: - CRM updates - Scheduling and calendar coordination - Follow-ups - Proposal preparation - Reporting - Day-to-day sales operations This is not a direct selling role. Instead, you’ll play a critical role in helping the sales team: - Stay organized - Move deals forward - Maintain clean pipeline data - Coordinate communication efficiently - Improve operational execution If you enjoy organization, sales operations, coordination, CRM management, and supporting high-performing teams, this role is a strong fit. ### **What You’ll Own** ### **CRM Management & Sales Operations** - Maintain accurate CRM records within: - Salesforce - HubSpot - Zoho CRM - Pipedrive - Update: - Leads - Contacts - Opportunities - Pipeline stages - Activity notes - Remove duplicate records and maintain CRM hygiene - Ensure pipeline visibility and reporting accuracy - Support overall sales operations and workflow organization ### **Scheduling & Sales Coordination** - Schedule: - Sales calls - Product demos - Follow-up meetings - Internal meetings - Coordinate across multiple time zones using: - Google Calendar - Outlook - Calendly - Manage scheduling logistics and confirmations - Ensure sales representatives are prepared with: - Meeting context - Supporting materials - Agendas - Organize follow-ups and internal coordination activities ### **Proposal & Document Support** - Prepare, format, and proofread: - Proposals - Quotes - Sales presentations - Client-facing documents - Support RFP and RFI responses using templates and approved materials - Create polished sales assets using: - Google Slides - PowerPoint - Canva - Maintain organized document structures and version control ### **Reporting & Pipeline Tracking** - Generate: - Weekly sales reports - Pipeline dashboards - KPI tracking updates - Track: - Pipeline activity - Conversion metrics - Sales performance indicators - Ensure leadership has clear visibility into sales operations and reporting ### **Communication & Follow-Ups** - Draft professional: - Follow-up emails - Meeting summaries - Reminder communications - Next-step updates - Support inbound lead coordination and routing - Maintain responsive and organized communication across teams and prospects ### **Cross-Functional Coordination** - Collaborate with: - Sales teams - Marketing teams - Operations teams - Finance teams - Leadership stakeholders - Track internal handoffs and task ownership - Help prevent operational delays and communication gaps - Ensure workflows continue moving smoothly across departments ### **Required Experience & Skills** ### **Core Requirements** - 1–2 years of experience in: - Sales support - Administrative support - Operations coordination - Sales operations - Hands-on experience with at least one CRM platform: - Salesforce - HubSpot - Zoho CRM - Pipedrive - Strong scheduling and calendar management skills - Proficiency with: - Google Workspace - Microsoft Office - Strong written English communication skills - Highly organized with exceptional attention to detail ### **Preferred Qualifications** - Experience preparing: - Proposals - Presentations - Sales decks - Exposure to: - SDR workflows - BDR teams - Sales pipeline management - Experience in: - B2B SaaS - Recruiting - Marketing agencies - Professional services - Basic reporting and Excel skills, including: - Pivot tables - Dashboards - Tracking reports ### **What Makes You a Strong Fit** - Highly organized and detail-oriented - Proactive with follow-through and task ownership - Enjoy supporting sales and operational workflows - Strong written and verbal communication skills - Able to manage multiple priorities without sacrificing accuracy - Thrive in structured, fast-paced environments ### **What a Typical Day Looks Like** - Update CRM records and maintain pipeline accuracy - Schedule meetings and coordinate calendars - Prepare proposals and sales documents - Generate reports and sales updates - Send follow-up communications and reminders - Coordinate with internal teams to keep deals moving efficiently **In short:** You help keep the sales engine organized, efficient, and operationally aligned so sales teams can focus on building relationships and closing deals. ### **Key Metrics for Success (KPIs)** - CRM accuracy and pipeline cleanliness - On-time scheduling and coordination - Accurate sales proposals and documentation - Reporting accuracy and consistency - Responsiveness and operational reliability - Positive feedback from sales leadership and team members ### **Why This Role Stands Out** - High-impact role supporting revenue generation and sales operations - Exposure to modern CRM systems and sales workflows - Opportunity to grow into: - Sales Operations - Revenue Operations - Account Management - Business Operations - Collaborative and fast-paced remote environment - Strong ownership and measurable operational impact ### **Interview Process** - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (CRM Cleanup & Proposal Preparation Exercise) - Client Interview - Offer & Background Verification ### **Apply Now** If you: - Enjoy keeping systems and workflows organized - Are proactive with scheduling and communication - Thrive supporting sales teams and operational execution - Want to grow within sales operations and business support this role is a strong fit for you. ## Apply [Apply at Pavago](https://apply.workable.com/pavago/j/C09265BAC1/apply) --- Powered by [Workable](https://www.workable.com)