# Real Estate Operations Coordinator

> Pavago · Colombia (Remote) · — · Posted 2026-08-12

**Workplace:** remote

**Department:** Candidate Sourcing

## Description

### **Real Estate Operations Coordinator – Property Management, Leasing & Tenant Coordination**

**Full-Time | Remote | U.S. Business Hours**

### **About the Role**

At Pavago, one of our clients is hiring a **Real Estate Operations Coordinator** to support the day-to-day operations of residential and commercial property portfolios.

This is a hands-on operations role focused on **tenant communication, leasing, maintenance coordination, property management systems, and owner reporting**.

You’ll work closely with tenants, vendors, property owners, and internal teams to keep property operations organized, responsive, and running smoothly.

### **What You’ll Own**

### **Tenant & Leasing Coordination**

-   Respond to tenant inquiries regarding rent, leases, maintenance, and property policies
-   Process **leases, renewals, applications, and tenant onboarding documentation**
-   Send rent, renewal, and compliance reminders
-   Maintain accurate tenant files and signed documentation
-   Support property listings across Zillow, Apartments.com, MLS, and similar platforms

### **Property Management Systems**

-   Maintain accurate records in **Yardi, AppFolio, Buildium, or similar platforms**
-   Track rent collections, delinquencies, occupancy, vacancies, and late fees
-   Maintain rent rolls, occupancy trackers, and operational reports
-   Keep tenant and property records accurate and up to date

### **Maintenance & Vendor Coordination**

-   Create and assign maintenance work orders
-   Coordinate scheduling between tenants and vendors
-   Track maintenance requests through completion
-   Follow up proactively on outstanding issues
-   Verify vendor invoices against completed work

### **Owner Reporting & Operations**

-   Prepare owner statements, occupancy reports, vacancy updates, and operational summaries
-   Provide visibility into rent collections, leasing activity, and open maintenance issues
-   Ensure reporting is accurate and delivered on time

### **Documentation & Compliance**

-   Maintain organized, audit-ready property documentation
-   Support compliance with **Fair Housing requirements, lease procedures, and applicable landlord-tenant regulations**
-   Ensure applications, inspections, agreements, and tenant records are properly maintained

### **Requirements**

-   **2+ years of experience** in property management, leasing coordination, real estate operations, or property administration
-   Hands-on experience with **Yardi, AppFolio, Buildium, or similar property management software**
-   Experience with leasing documentation and tenant communication
-   Understanding of rent collection and maintenance workflows
-   Strong Microsoft Office and Google Workspace skills
-   Excellent written and verbal English communication
-   Strong organization, attention to detail, and follow-through
-   Comfortable working remotely during U.S. business hours

### **Nice to Have**

-   Experience supporting portfolios of **100+ units**
-   Residential, commercial, or mixed-use property experience
-   Multi-state property management exposure
-   Familiarity with **DocuSign or Dotloop**
-   Experience with security deposits, owner statements, trust accounting, or property accounting workflows

### **What Success Looks Like**

-   Tenant inquiries and maintenance requests are handled promptly
-   Leases and property documentation remain accurate and organized
-   Rent, occupancy, and delinquency records stay current
-   Maintenance work orders move efficiently from request to completion
-   Owners receive timely, reliable updates
-   No important follow-ups or operational details fall through the cracks

### **Why Join**

-   Fully remote opportunity
-   Hands-on ownership across property operations
-   Exposure to **leasing, tenant relations, maintenance, reporting, and compliance**
-   Direct impact on tenant experience and portfolio performance
-   Growth opportunities into **Property Manager, Operations Manager, or Portfolio Coordinator** roles

### **Interview Process**

1.  Initial Application Review
2.  **Spark Hire Intro Video**
3.  Interview with Pavago Recruiter
4.  Client Interview
5.  Offer & Onboarding

### **Apply Now**

If you have experience in **property management or real estate operations**, know your way around property management systems, and can confidently coordinate tenants, leases, vendors, and day-to-day workflows, we’d love to hear from you.

**#RealEstateOperations #PropertyManagement #LeasingCoordinator #AppFolio #Yardi #Buildium #RealEstateJobs #PropertyManagementJobs #RemoteJobs**

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/C0CA5E0836/apply)

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