# Project Coordinator

> Pavago · Mexico (Remote) · — · Posted 2026-05-04

**Workplace:** remote

## Description

### **Project Coordinator (Remote | Project Management, Operations, Client Coordination)**

**Position Type:** Full-Time, Remote  
**Working Hours:** Flexible (Aligned with U.S. client collaboration)

### **About the Role**

We’re hiring a **Project Coordinator** to keep projects organized, on track, and moving forward across multiple client initiatives.

This is a **high-execution role** focused on:

-   Tracking timelines
-   Coordinating teams
-   Managing communication
-   Ensuring deliverables are completed on time

You’ll act as the **operational backbone of projects**, ensuring nothing slips through the cracks.

### **What You’ll Own**

### **Project Coordination & Execution**

-   Track project timelines, deliverables, and dependencies
-   Ensure tasks are completed on time across teams
-   Maintain clear visibility into project status
-   Support smooth execution from start to finish

### **Stakeholder Communication**

-   Act as the central communication hub between:

-   Clients
-   Internal teams
-   Project managers

-   Provide regular updates and ensure alignment
-   Follow up consistently to keep projects moving

### **Project Tracking & Documentation**

-   Maintain project plans, timelines, and trackers
-   Document:

-   Meeting notes
-   Status updates
-   Action items

-   Use tools like:

-   Asana
-   Trello
-   Monday.com

### **Meetings & Coordination**

-   Schedule and coordinate project meetings
-   Prepare agendas and ensure clarity on objectives
-   Track follow-ups and action items after meetings

### **Risk & Issue Management**

-   Identify delays, risks, or blockers early
-   Flag issues proactively to project managers
-   Help coordinate solutions across teams

### **Resource & Budget Support**

-   Assist with resource allocation across projects
-   Track project expenses vs. budget
-   Support project managers with planning and reporting

### **Reporting & Visibility**

-   Prepare project status reports for stakeholders
-   Provide clear updates on:

-   Progress
-   Risks
-   Deliverables

-   Support presentations and reporting materials

### **What Makes You a Strong Fit**

-   You are highly organized and detail-oriented
-   You follow up until things are completed
-   You can manage multiple projects without losing clarity
-   You communicate clearly and proactively
-   You anticipate problems before they escalate

### **Required Experience & Skills**

-   2+ years in:

-   Project coordination
-   Project management support
-   Operations roles

-   Experience with project tools like:

-   Asana
-   Trello
-   Monday.com

-   Strong proficiency in:

-   Google Workspace or Microsoft Office

-   Experience with:

-   Project documentation
-   Reporting and tracking

-   Excellent communication and coordination skills

### **Nice to Have**

-   Exposure to project management methodologies (Agile, Scrum, Waterfall)
-   Experience working with remote or distributed teams
-   Background supporting client-facing projects
-   Experience managing multiple stakeholders simultaneously

### **What a Typical Day Looks Like**

-   Review project trackers and update timelines
-   Follow up with team members on pending tasks
-   Coordinate meetings and document key outcomes
-   Identify risks and escalate when needed
-   Update stakeholders on progress
-   Support reporting and project documentation

**In short:**  
You ensure **projects move forward smoothly, deadlines are met, and teams stay aligned.**

### **Key Metrics (KPIs)**

-   On-time completion of project deliverables
-   Accuracy of project tracking and documentation
-   Timeliness of follow-ups and updates
-   Reduction in missed deadlines or execution gaps
-   Stakeholder satisfaction and communication quality

### **Why This Role Stands Out**

-   High ownership across multiple projects
-   Exposure to cross-functional teams and client work
-   Clear path into Project Manager roles
-   Opportunity to build strong operational systems
-   Remote flexibility with structured workflows

### **Interview Process**

-   Initial Screening Call
-   Recruiter Interview
-   Client Interview
-   Offer & Onboarding

### **Apply Now**

If you:

-   Are organized and execution-focused
-   Enjoy coordinating teams and timelines
-   Thrive in fast-paced environments

This role is a strong fit.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/C14C2AD357/apply)

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