# Real Estate Specialist > Pavago · South Africa (Remote) · — · Posted 2026-08-25 **Workplace:** remote ## Description ### **Real Estate Transaction Coordinator – MLS, DocuSign & Compliance | Remote** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours ### **About the Role** At Pavago, one of our clients is hiring a **Real Estate Transaction Coordinator / Real Estate Specialist** to manage real estate transactions, listings, documentation, and compliance from **accepted offer through closing**. This is a hands-on, detail-intensive role for someone who understands real estate workflows and can keep multiple transactions moving simultaneously without missing critical deadlines. You’ll work closely with agents, brokers, buyers, sellers, lenders, title companies, inspectors, and other stakeholders to ensure every transaction remains **organized, compliant, and on schedule**. If you have hands-on experience with **MLS platforms, DocuSign, transaction management systems, and real estate documentation**, this role is a strong fit. ### **What You’ll Own** ### **Transaction Coordination** - Manage **5–15 active real estate transactions** simultaneously - Coordinate transactions from accepted offer through closing - Build and maintain transaction checklists and timelines - Track critical dates, contingencies, and contractual milestones - Coordinate with: - Escrow and title companies - Lenders - Inspectors - Appraisers - Agents and brokers - Schedule inspections, appraisals, and other transaction-related activities - Proactively follow up on outstanding items to keep deals moving - Ensure no contingency or closing deadlines are missed ### **MLS & Listing Management** - Create, input, and maintain property listings across MLS platforms - Ensure listing information is accurate and complete - Update listing status, pricing, property details, and supporting documentation - Coordinate listing syndication across platforms such as: - Zillow - Realtor.com - Apartments.com - Monitor listing activity and provide updates to agents - Ensure MLS requirements and deadlines are followed ### **Compliance & Transaction Documentation** - Review contracts and transaction files for completeness and accuracy - Track and organize: - Purchase agreements - Disclosures - Addenda - Amendments - Inspection documents - Closing documentation - Coordinate electronic signatures through **DocuSign** - Ensure required documents are properly completed and signed - Maintain compliance with applicable state regulations, brokerage policies, and MLS requirements - Keep transaction files organized and **audit-ready** - Identify missing documentation and follow up promptly ### **Client & Agent Communication** - Serve as a reliable coordination point throughout the transaction - Provide timely updates to buyers, sellers, agents, and other stakeholders - Respond professionally to transaction-related questions - Coordinate appointments, inspections, appraisals, and closing activities - Keep agents informed of upcoming deadlines and outstanding requirements - Escalate potential transaction issues before they become closing delays ### **Listing Marketing Support** - Create and coordinate property marketing materials - Support development of: - Property flyers - Brochures - Social media assets - Open house materials - Assist with listing distribution across digital platforms - Track listing activity and marketing performance - Maintain accurate and consistent property information across channels ### **Reporting & Brokerage Administration** - Prepare pipeline and transaction status reports - Track: - Contingency deadlines - Closing dates - Transaction stages - Commissions - Maintain organized records for active and completed transactions - Support brokers with compliance reviews and audits - Assist with back-office real estate operations as needed ### **Must-Have Experience & Skills** - **2+ years** of experience in: - Real estate transaction coordination - Brokerage operations - Real estate administrative support - Similar transaction-focused roles - Hands-on experience managing real estate transactions from contract through closing - Proficiency with **MLS platforms** - Strong experience with **DocuSign** - Experience with transaction management platforms such as: - Dotloop - SkySlope - Brokermint - Similar systems - Familiarity with real estate contracts, disclosures, addenda, and transaction documentation - Understanding of real estate compliance requirements - Strong Google Workspace and/or Microsoft Office skills - Excellent written and verbal English communication - Strong attention to detail and organizational skills - Ability to manage multiple transactions and competing deadlines simultaneously - Comfortable working remotely during **U.S. business hours** ### **Nice to Have** - Licensed real estate agent - Certified Transaction Coordinator - Experience managing **10+ concurrent transactions** - Experience supporting both residential and commercial real estate transactions - Experience with brokerage compliance audits - Commission tracking experience - Basic marketing and design skills using **Canva, InDesign, or similar tools** ### **Tools & Tech** **MLS Platforms | DocuSign | Dotloop | SkySlope | Brokermint | Zillow | Realtor.com | Apartments.com | Google Workspace | Microsoft Office | Canva** ### **What Makes You a Strong Fit** - You’re highly organized and naturally deadline-driven - You understand the real estate transaction lifecycle - You notice missing signatures, documents, dates, and details before they become problems - You can manage multiple active deals without losing track of priorities - You communicate confidently with agents, clients, lenders, and vendors - You’re proactive with follow-ups and don’t wait until deadlines become urgent - You understand that accuracy and compliance are critical in real estate - You stay calm when closings become fast-moving or time-sensitive ### **What a Typical Day Looks Like** You may start by reviewing your active transaction pipeline and checking upcoming contingency and closing deadlines. From there, you might update an MLS listing, request a missing disclosure, coordinate an inspection, send documents through DocuSign, follow up with a lender or title company, update an agent on closing progress, or prepare a new listing for syndication. Throughout the day, you’ll keep transaction files organized, communicate with stakeholders, and make sure every deal continues moving toward closing. **In short:** you keep real estate transactions organized, compliant, and on track from contract to close. ### **Key Metrics for Success** - Zero missed contingency or closing deadlines - Accurate and complete transaction files - Strong compliance across active transactions - Timely completion of signatures and documentation - Smooth coordination between agents, clients, lenders, and title/escrow - Accurate MLS and listing information - Consistent client and agent communication - Efficient, on-time closings ### **Interview Process** 1. Initial Phone Screen 2. **Spark Hire Video Interview** 3. Video Interview with Pavago Recruiter 4. Practical Transaction / Compliance Exercise 5. Client Interview 6. Offer & Background Verification ### **Apply Now** If you’re an experienced **Real Estate Transaction Coordinator** with strong knowledge of **MLS platforms, DocuSign, transaction documentation, compliance, and contract-to-close workflows**, we’d love to hear from you. Apply now and help ensure every transaction moves smoothly, accurately, and efficiently from accepted offer through closing. **#TransactionCoordinator #RealEstateTransactionCoordinator #RealEstate #MLS #DocuSign #RealEstateOperations #RealEstateAssistant #RealEstateJobs #TransactionManagement #RemoteRealEstate #RemoteJobs** **#LI-AG1** ## Apply [Apply at Pavago](https://apply.workable.com/pavago/j/C36F4208E7/apply) --- Powered by [Workable](https://www.workable.com)