# Sales Assistant > Pavago · Belize (Remote) · — · Posted 2026-08-09 **Workplace:** remote ## Description ### **Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours ### **About the Role** At Pavago, one of our clients is hiring a highly organized and proactive **Sales Assistant** to support a fast-moving sales team across **CRM management, scheduling, follow-ups, proposals, reporting, and sales operations**. This is **not a direct sales role**. Instead, you’ll work behind the scenes to ensure the sales team stays organized, prospects receive timely communication, CRM data remains accurate, and opportunities continue moving through the pipeline. You’ll directly support: - Pipeline movement - Sales coordination - CRM accuracy - Reporting visibility - Deal progression - Operational efficiency If you enjoy keeping systems organized, coordinating multiple priorities, and helping sales teams operate efficiently, this role is a strong fit. ### **What You’ll Own** **CRM Management & Pipeline Support** - Maintain accurate records in CRM platforms such as: - Salesforce - HubSpot - Zoho CRM - Pipedrive - Update: - Leads - Contacts - Opportunities - Pipeline stages - Activity notes - Identify and clean duplicate, incomplete, or outdated records. - Maintain strong CRM hygiene and data accuracy. - Ensure sales activity and pipeline status remain visible to the team and leadership. **Scheduling & Sales Coordination** - Schedule: - Sales calls - Product demos - Follow-ups - Client meetings - Coordinate calendars across multiple time zones. - Work with tools such as: - Google Calendar - Outlook - Calendly - Manage confirmations, reminders, and scheduling changes. - Ensure sales representatives have the right information and materials before meetings. - Help keep follow-ups and next steps on schedule. **Proposal & Sales Document Support** - Prepare, format, proofread, and organize: - Proposals - Quotes - Presentations - Sales documents - Support RFP and RFI responses using existing templates and resources. - Create polished sales materials using: - Google Slides - PowerPoint - Canva - Maintain organized documentation and version control. - Ensure client-facing materials are accurate and professional. **Reporting & Pipeline Tracking** - Prepare: - Weekly sales reports - Monthly dashboards - Pipeline updates - Activity summaries - Track: - Pipeline activity - Conversion metrics - Sales KPIs - Follow-up activity - Maintain accurate reporting trackers. - Give sales leadership clear visibility into performance and pipeline movement. **Communication & Follow-Ups** - Draft professional: - Follow-up emails - Meeting summaries - Reminders - Next-step communications - Support inbound lead routing and prospect coordination. - Follow up on outstanding actions to prevent opportunities from stalling. - Maintain timely and professional communication with prospects, clients, and internal teams. **Cross-Functional Coordination** - Collaborate with: - Sales - Marketing - Finance - Operations - Leadership - Coordinate internal handoffs and approvals. - Track task ownership and outstanding requirements. - Help prevent communication gaps or operational delays. - Support a smooth transition from sales conversations through the next stage of the customer journey. ### **What Makes You a Strong Fit** You: - Are highly organized and detail-oriented. - Proactively follow up without needing constant reminders. - Enjoy working with CRM systems and structured workflows. - Communicate clearly and professionally. - Can manage multiple schedules, tasks, and priorities simultaneously. - Notice missing information and inconsistencies quickly. - Take ownership of keeping sales operations moving. - Thrive in fast-paced, execution-focused environments. ### **Required Experience & Skills** - **1–2 years of experience** in: - Sales support - Sales operations - Administrative coordination - Operations support - Hands-on experience with at least one CRM platform such as: - Salesforce - HubSpot - Zoho CRM - Pipedrive - Strong scheduling and calendar management skills. - Proficiency with: - Google Workspace - Microsoft Office - Strong written English communication skills. - Excellent organizational and multitasking abilities. - High attention to detail and accuracy. - Ability to work independently in a remote environment. ### **Nice to Have** - Experience preparing: - Proposals - Presentations - Sales decks - Quotes - Exposure to: - SDR / BDR workflows - Lead management - Pipeline management - Experience supporting: - B2B SaaS - Recruiting - Agencies - Professional services - Excel / Google Sheets experience with: - Pivot tables - Dashboards - Sales reporting - KPI tracking ### **What a Typical Day Looks Like** Your day may include: - Reviewing and updating CRM records. - Checking pipeline stages for missing information. - Scheduling sales calls and demos. - Preparing proposals and presentations. - Sending prospect follow-ups and meeting reminders. - Updating sales reports and dashboards. - Coordinating internal handoffs. - Following up on outstanding tasks. - Helping sales representatives stay prepared and organized. **In short:** you keep the sales engine organized, responsive, and operationally efficient so the sales team can focus on building relationships and closing business. ### **Key Metrics for Success** - CRM accuracy and pipeline cleanliness. - On-time scheduling and coordination. - Consistent completion of sales follow-ups. - Accurate proposals and client-facing documentation. - Reliable and timely sales reporting. - Reduced operational delays and missed handoffs. - Strong responsiveness and follow-through. - Positive feedback from sales representatives and leadership. ### **Why This Role Stands Out** - Direct impact on sales efficiency and revenue operations. - Exposure to modern CRM systems and sales processes. - High ownership over sales coordination and operational execution. - Collaborative, fast-moving remote environment. - Opportunity to develop expertise across sales and business operations. - Career growth into: - Sales Operations Specialist - Sales Coordinator - Revenue Operations - Account Management - Business Operations ### **Interview Process** 1. Initial Phone Screen 2. Video Interview with Pavago Recruiter 3. Practical Task — CRM Cleanup + Proposal Draft Exercise 4. Client Interview 5. Offer & Background Verification ### **Apply Now** If you have experience in **sales support, CRM management, scheduling, reporting, or sales operations** and enjoy keeping teams organized and opportunities moving forward, we’d love to hear from you. **#SalesAssistant #SalesSupport #SalesOperations #CRM #HubSpot #Salesforce #Pipedrive #SalesCoordinator #RevenueOperations #B2BSales #RemoteJobs #RemoteWork** ## Apply [Apply at Pavago](https://apply.workable.com/pavago/j/CDB0EED09B/apply) --- Powered by [Workable](https://www.workable.com)