# Project Coordinator

> Pavago · Peru (Remote) · — · Posted 2026-08-20

**Workplace:** remote

## Description

### **Project Coordinator – Remote | Project Management, Asana & Operations**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Business Hours

### **About the Role**

At Pavago, one of our clients is hiring a highly organized **Project Coordinator** to manage project tracking, timelines, documentation, and cross-functional coordination.

This is an execution-focused role for someone who knows how to keep multiple projects organized and moving forward. You’ll work with project managers, operations teams, leadership, vendors, and other stakeholders to ensure **deadlines are met, tasks are completed, risks are surfaced early, and nothing falls through the cracks.**

### **What You’ll Own**

### **Project Tracking & Timeline Management**

-   Maintain project plans in **Asana, Trello, Monday.com, ClickUp, Smartsheet, or similar tools**
-   Track milestones, deadlines, deliverables, dependencies, and owners
-   Keep project trackers and dashboards accurate and up to date
-   Follow up proactively on overdue or outstanding tasks
-   Maintain visibility across multiple active projects

### **Communication & Stakeholder Coordination**

-   Coordinate across project managers, internal teams, leadership, vendors, and stakeholders
-   Communicate priorities, deadlines, blockers, and project updates clearly
-   Follow up on approvals, dependencies, and deliverables
-   Escalate risks and delays before they impact project timelines

### **Documentation & Reporting**

-   Prepare meeting agendas, notes, action items, and status reports
-   Maintain project documentation in **Google Drive, SharePoint, Notion, or Confluence**
-   Create weekly updates covering progress, risks, blockers, and next steps
-   Keep documentation organized, accessible, and accurate

### **Task, Risk & Resource Tracking**

-   Monitor task completion, dependencies, workloads, and resource availability
-   Identify bottlenecks and operational risks early
-   Maintain risk logs and escalation trackers
-   Support quality control before deliverables are finalized

### **Vendor & External Coordination**

-   Coordinate with vendors, contractors, and external stakeholders
-   Track external deadlines and deliverables
-   Follow up consistently and escalate missed commitments when necessary

### **Requirements**

-   **2+ years of experience** in project coordination, project support, operations, or administrative coordination
-   Hands-on experience with project management tools such as:

-   Asana
-   Trello
-   Monday.com
-   ClickUp
-   Smartsheet

-   Strong **Excel / Google Sheets** skills
-   Experience creating trackers, reports, and project documentation
-   Excellent written and verbal English communication
-   Strong organizational skills and attention to detail
-   Ability to manage multiple projects and competing deadlines
-   Proactive follow-up and problem-solving skills
-   Comfortable working independently during U.S. business hours

### **Nice to Have**

-   PMP, CAPM, Agile, or Scrum certification
-   Familiarity with Agile workflows, sprint planning, or project ceremonies
-   Experience supporting SaaS, marketing, professional services, construction, or operations-heavy businesses
-   Experience with MS Project, SharePoint, Confluence, or Notion

### **What Success Looks Like**

-   Projects and milestones remain on schedule
-   No important tasks or follow-ups fall through the cracks
-   Project trackers and documentation stay accurate and current
-   Risks and blockers are identified and escalated early
-   Stakeholders have clear visibility into project status
-   Communication remains consistent across teams

### **Key Metrics (KPIs)**

-   On-time task and milestone completion
-   Project reporting and documentation accuracy
-   Reduction in missed deadlines
-   Timely identification and escalation of blockers
-   Stakeholder satisfaction
-   Project tracker and dashboard accuracy

### **Interview Process**

1.  Initial Phone Screen
2.  **Spark Hire Video Interview**
3.  Recruiter Interview
4.  Practical Project Coordination Exercise
5.  Client Interview
6.  Offer & Onboarding

### **Apply Now**

If you’re an organized, proactive **Project Coordinator** with experience in **Asana, Trello, project tracking, reporting, stakeholder coordination, and operations**, we’d love to hear from you.

Apply now and help keep projects organized, accountable, and moving forward.

**#ProjectCoordinator #ProjectManagement #Asana #Trello #MondayDotCom #ClickUp #Operations #RemoteJobs #ProjectSupport**

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/DDD1842199/apply)

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