# Real Estate Transaction Specialist

> Pavago · Colombia (Remote) · — · Posted 2026-08-20

**Workplace:** remote

**Department:** Candidate Sourcing

## Description

### **Real Estate Transaction Specialist – Remote | Transaction Coordination & Closings**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Business Hours

### **About the Role**

At Pavago, one of our clients is hiring an experienced **Real Estate Transaction Specialist** to manage high-volume single-family real estate transactions from executed contract through closing.

This is a hands-on, execution-focused role with ownership across **transaction coordination, contracts, title, closings, deadlines, and stakeholder communication**.

You’ll manage **30–50 active transactions simultaneously**, working with sellers, buyers, title companies, agents, and internal teams to keep every deal organized and moving toward closing.

### **What You’ll Own**

### **Transaction Coordination & Closings**

-   Manage acquisitions and dispositions from **contract to close**
-   Oversee **30–50 concurrent real estate transactions**
-   Track inspections, title updates, financing milestones, and closing dates
-   Identify and resolve issues before they delay closing
-   Maintain clear visibility across every active transaction

### **Contracts & Documentation**

-   Draft and manage purchase agreements, amendments, addenda, and closing documents
-   Review documentation for accuracy, completeness, and proper execution
-   Manage e-signature workflows through **Dropbox Sign (HelloSign)** or similar platforms
-   Maintain organized, audit-ready transaction files

### **Title & Closing Coordination**

-   Coordinate inspections, property access, title workflows, and closing logistics
-   Work directly with title companies throughout the transaction
-   Track and help resolve liens, title discrepancies, ownership issues, and curative items
-   Ensure outstanding requirements are completed before closing

### **Deadline Management**

-   Track contingency periods, inspections, financing timelines, and closing dates
-   Maintain a **zero-miss approach** to transaction deadlines
-   Proactively flag bottlenecks and transaction risks
-   Escalate issues quickly when intervention is required

### **Stakeholder Communication**

-   Serve as a primary point of contact for sellers, buyers, agents, title companies, and internal teams
-   Provide clear and timely transaction updates
-   Follow up consistently on outstanding items
-   Keep all parties aligned through closing

### **CRM & Transaction Tracking**

-   Maintain accurate deal records in **Salesforce or similar CRM systems**
-   Update deal stages, tasks, notes, deadlines, and closing statuses
-   Maintain clean pipeline and transaction reporting
-   Provide leadership with accurate status updates across active deals

### **Requirements**

-   **8–10 years of real estate transaction coordination experience**
-   Strong experience with **single-family purchase and sale transactions**
-   Experience managing transactions from **executed contract through closing**
-   Familiarity with **wholesale real estate, acquisitions, dispositions, or investor transactions**
-   Proven ability to manage **30–50 concurrent transactions**
-   Understanding of U.S. title and closing processes
-   Experience with:

-   Salesforce or similar CRM
-   Google Sheets
-   Gmail & Google Calendar
-   E-signature platforms

-   Excellent written and verbal English communication
-   Exceptional attention to detail and deadline management
-   Comfortable communicating daily with sellers, buyers, agents, and title companies
-   Available during U.S. business hours

### **Nice to Have**

-   Off-market acquisition experience
-   Wholesale or investor-driven transaction experience
-   Knowledge of liens, title curative work, and ownership issues
-   Background with real estate investment firms, wholesalers, iBuyers, or high-volume acquisition teams
-   Experience building transaction workflows, reporting, or operational documentation

### **What Success Looks Like**

-   Zero missed transaction deadlines or contingencies
-   Consistent, on-time closings
-   Accurate contracts and transaction documentation
-   30–50 active deals managed efficiently
-   Fast, professional stakeholder communication
-   Clean CRM records and reliable pipeline visibility

### **Key Metrics (KPIs)**

-   On-time closing rate
-   Missed deadline/contingency rate
-   Contract and documentation accuracy
-   Active transaction capacity
-   Title issue resolution and follow-up
-   Stakeholder response time
-   CRM and reporting accuracy

### **Interview Process**

1.  Initial Phone Screen
2.  **Spark Hire Video Interview**
3.  Recruiter Interview
4.  Client Interview
5.  Offer & Onboarding

### **Apply Now**

If you’re an experienced **Real Estate Transaction Coordinator** with a background in **closings, title coordination, wholesale or investment real estate, and high-volume transaction management**, we’d love to hear from you.

Apply now and take ownership of keeping deals organized, on schedule, and moving smoothly from **contract to close**.

**#RealEstate #TransactionCoordinator #RealEstateTransactions #ClosingCoordinator #TitleCoordination #RealEstateOperations #WholesaleRealEstate #RemoteJobs**

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/E8029EA7AD/apply)

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