# Project Coordinator

> Pavago · Panama (Remote) · — · Posted 2026-05-19

**Workplace:** remote

## Description

### **🚀 Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Client Business Hours (flexibility for deadlines)

### **💼 About the Role**

At Pavago, one of our clients is hiring a highly organized and execution-focused **Project Coordinator** to bring structure, accountability, and visibility across multiple projects and operational workflows.

This is not a passive administrative role.

You will act as the operational backbone of project execution — ensuring:

-   timelines stay on track
-   deliverables are completed on time
-   stakeholders remain aligned
-   risks are identified early
-   documentation stays organized and accurate

You’ll work closely with project managers, leadership, vendors, and internal teams to maintain visibility, coordination, and momentum across active projects.

If you are:

-   highly organized
-   proactive with follow-ups
-   strong in communication and coordination
-   comfortable managing multiple moving parts
-   detail-oriented under pressure

this role is a strong fit.

### **🔥 What You’ll Own**

### **Project Planning & Timeline Management**

-   Maintain and update project plans using:

-   Asana
-   Trello
-   Monday.com
-   MS Project
-   Smartsheet

-   Track:

-   timelines
-   milestones
-   dependencies
-   deliverables
-   project status

-   Ensure schedules and task trackers remain accurate and updated
-   Help teams stay aligned on priorities and deadlines
-   Monitor project progress and escalate delays proactively

### **Documentation & Reporting**

-   Prepare:

-   meeting agendas
-   meeting notes
-   action items
-   weekly project reports
-   status updates

-   Maintain organized project documentation in:

-   Google Drive
-   SharePoint
-   Confluence
-   Notion

-   Build and maintain reports covering:

-   project progress
-   risks and blockers
-   task completion
-   operational updates

-   Ensure documentation remains clean, accessible, and audit-ready

### **Communication & Stakeholder Coordination**

-   Act as the central liaison between:

-   project managers
-   leadership
-   internal teams
-   vendors
-   external stakeholders

-   Ensure:

-   clear communication
-   alignment on priorities
-   visibility into deliverables
-   accountability across teams

-   Follow up proactively on tasks, approvals, and deadlines
-   Escalate blockers, delays, or operational risks before timelines are impacted

### **Task & Resource Tracking**

-   Monitor:

-   task completion
-   dependencies
-   workload allocation
-   scheduling conflicts

-   Ensure no task or deliverable falls through the cracks
-   Help maintain accountability and execution consistency across projects

### **Risk & Quality Management**

-   Identify:

-   bottlenecks
-   overdue tasks
-   coordination gaps
-   operational risks

-   Maintain risk logs and escalation tracking
-   Ensure deliverables meet quality standards before submission
-   Support process consistency and SOP adherence

### **Vendor & External Coordination**

-   Coordinate with:

-   contractors
-   vendors
-   external partners

-   Track deliverables against timelines and expectations
-   Escalate delays or service issues proactively
-   Maintain organized communication and documentation across external workflows

### **💻 Required Experience & Skills**

### **Core Requirements**

-   2+ years of experience in:

-   project coordination
-   operations support
-   administrative coordination
-   project support roles

-   Hands-on experience with:

-   Asana
-   Trello
-   Monday.com
-   ClickUp
-   or similar project management platforms

-   Strong Excel / Google Sheets skills including:

-   trackers
-   formulas
-   pivot tables
-   conditional formatting

-   Strong documentation and organizational skills
-   Excellent written and verbal English communication
-   Strong follow-up and accountability mindset
-   Comfortable working remotely across multiple stakeholders and time zones

### **⭐ Nice to Have**

-   PMP, CAPM, Agile, or Scrum certifications (or currently pursuing)
-   Familiarity with:

-   Agile workflows
-   sprint planning
-   project ceremonies

-   Experience supporting:

-   SaaS
-   marketing
-   professional services
-   construction
-   operations-heavy businesses

-   Exposure to KPI tracking and operational reporting dashboards

### **🧠 What Makes You a Strong Fit**

-   Extremely organized and detail-oriented
-   Strong communication and coordination skills
-   Proactive problem-solver with strong follow-through
-   Comfortable managing multiple priorities simultaneously
-   Calm under pressure in fast-paced environments
-   Able to identify risks before they become operational issues
-   Strong ownership mentality with execution-focused mindset

### **📅 What a Typical Day Looks Like**

-   Update project timelines and task trackers
-   Follow up with teams on deliverables and deadlines
-   Prepare meeting notes and action items
-   Build project status updates and reporting dashboards
-   Coordinate communication across stakeholders
-   Track dependencies, blockers, and operational risks
-   Maintain organized project documentation and workflows
-   Escalate delays before project timelines are impacted

**In short:**  
You ensure projects remain organized, visible, aligned, and operationally controlled from start to finish.

### **📊 Key Metrics for Success (KPIs)**

-   On-time completion of milestones and deliverables
-   Accuracy and consistency of project reporting
-   Reduction in missed deadlines caused by coordination gaps
-   Clean and organized project documentation
-   Timely escalation of blockers and risks
-   Positive stakeholder feedback on communication and organization
-   Reliable follow-through across projects and workflows

### **🌟 Why This Role Stands Out**

-   High ownership across multiple active projects
-   Direct exposure to leadership and operations teams
-   Strong impact on execution quality and delivery success
-   Structured workflows with measurable KPIs
-   Opportunity to grow into:

-   Project Manager
-   Operations Manager
-   Program Coordinator
-   PMO roles

-   Fully remote environment with long-term growth potential

### **🧪 Interview Process**

-   Initial Phone Screen
-   Video Interview with Pavago Recruiter
-   Practical Task (Project Tracker + Status Report Exercise)
-   Client Interview
-   Offer & Background Verification

### **👉 Apply Now**

If you:

-   love keeping projects organized and moving forward
-   are proactive and detail-driven
-   thrive in fast-paced operational environments
-   enjoy coordinating teams, timelines, and execution

this is a strong opportunity to step into a high-impact project coordination role.

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/F9A9011974/apply)

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