# Executive Assistant (Operations & Client Coordination)

> Pavago · Pakistan (Remote) · — · Posted 2026-08-17

**Workplace:** remote

**Department:** Candidate Sourcing

## Description

### **Executive Assistant – Operations & Client Coordination | GoHighLevel (GHL) | Remote**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Business Hours  
**Industry:** Automotive

### **About the Role**

At Pavago, one of our clients is hiring a highly organized and proactive **Executive Assistant** to serve as the operational right hand to a founder in the automotive industry.

This is **not a traditional administrative role**. You’ll take ownership of client communication, contractor coordination, CRM management, scheduling, research, and day-to-day operational execution.

The goal is simple: **keep the business organized, keep priorities moving, and make sure nothing falls through the cracks.**

If you’re experienced with **GoHighLevel (GHL)**, comfortable supporting a founder, and naturally take ownership without constant direction, this role is a strong fit.

### **What You’ll Own**

### **Client Communication & Follow-Up**

-   Manage incoming client inquiries and identify urgent priorities
-   Draft and send professional emails, updates, and summaries
-   Maintain consistent follow-up with clients
-   Track outstanding requests through resolution
-   Ensure clients receive timely, professional communication
-   Help maintain a smooth and high-quality client experience

### **Contractor & Project Coordination**

Coordinate freelance contractors across active projects and deals.

You’ll:

-   Track assignments, deadlines, and deliverables
-   Follow up on outstanding work
-   Keep stakeholders updated on progress
-   Identify potential delays early
-   Ensure tasks are completed without requiring constant founder involvement

### **GoHighLevel (GHL) & CRM Management**

Take ownership of **GoHighLevel** and maintain accurate visibility across clients, deals, and workflows.

Responsibilities include:

-   Updating client and deal records
-   Maintaining pipeline accuracy
-   Organizing client information during onboarding
-   Tracking follow-ups and next steps
-   Keeping CRM data clean and structured
-   Ensuring active opportunities and tasks remain visible

**Hands-on GoHighLevel experience is required for this role.**

### **Calendar, Email & Daily Execution**

Manage day-to-day scheduling and coordination using:

-   Google Calendar
-   Gmail
-   Google Docs
-   Google Drive

You’ll:

-   Schedule and coordinate meetings
-   Organize daily priorities
-   Prepare context and materials before calls
-   Track action items and next steps
-   Support daily check-ins and execution
-   Resolve scheduling conflicts proactively

### **Research & Reporting**

Conduct light operational and market research, including:

-   Market comparisons
-   Inventory checks
-   Data gathering
-   Competitor or business research

Turn findings into clear, structured summaries that help leadership make faster decisions.

### **What Success Looks Like**

-   Clients receive fast and professional responses
-   No important follow-ups or tasks are missed
-   GoHighLevel remains clean, accurate, and organized
-   Contractors meet deadlines and stay aligned
-   Meetings and priorities are coordinated efficiently
-   Leadership has clear visibility into active work
-   The founder spends less time managing routine execution

### **What Makes You a Strong Fit**

You are:

-   Highly organized and detail-oriented
-   Proactive rather than instruction-dependent
-   Comfortable juggling multiple priorities
-   Strong at following through and closing loops
-   Professional and confident in client communication
-   Reliable and responsive during U.S. business hours
-   Calm when priorities change quickly
-   Comfortable working directly with a founder
-   Able to operate independently with minimal supervision

### **Required Experience & Skills**

### **Must-Have Experience**

-   **2+ years of experience** supporting a:

-   Founder
-   Executive
-   Small business owner

-   Experience managing client communication and follow-ups
-   Experience coordinating multiple operational workflows
-   **Strong hands-on GoHighLevel (GHL) experience — non-negotiable**

### **Tools & Skills**

Proficiency with:

-   GoHighLevel (GHL)
-   Gmail
-   Google Calendar
-   Google Docs
-   Google Drive

Additionally:

-   Excellent written and verbal English
-   Strong calendar and scheduling skills
-   Excellent organization and attention to detail
-   Ability to manage shifting priorities
-   Ability to work independently in a remote environment
-   Reliable high-speed internet and professional remote workspace

### **Nice to Have**

Experience with:

-   Gamma
-   Google Slides
-   PowerPoint
-   NotebookLM or similar research tools
-   Startup or entrepreneurial environments
-   Automotive businesses
-   Operations-heavy companies
-   Contractor or freelancer coordination

### **What a Typical Day Looks Like**

You might:

-   Review client messages and prioritize urgent requests
-   Respond to emails and manage follow-ups
-   Check contractor progress and outstanding deliverables
-   Update GoHighLevel pipelines and client records
-   Coordinate meetings and manage the founder’s calendar
-   Prepare information and context for upcoming calls
-   Conduct market, inventory, or competitor research
-   Organize findings and operational updates
-   Track action items through completion

**In short:** You keep communication clear, systems organized, contractors aligned, and daily operations moving so the founder can stay focused on growing the business.

### **Key Metrics for Success**

-   Client response time and communication quality
-   GoHighLevel CRM accuracy
-   Follow-up completion rate
-   On-time task and project completion
-   Contractor coordination and accountability
-   Scheduling accuracy and efficiency
-   Operational organization
-   Reduction in routine founder involvement

### **Why This Role Stands Out**

-   Work directly with a founder
-   High ownership over daily business operations
-   Direct exposure to client and operational workflows
-   Opportunity to become a trusted operational partner
-   Hands-on experience with GoHighLevel and modern business systems
-   Fully remote working environment
-   Potential growth into:

-   Senior Executive Assistant
-   Operations Coordinator
-   Operations Manager
-   Chief of Staff

### **Interview Process**

1.  Initial Phone Screen
2.  **Spark Hire Intro Video**
3.  Video Interview with Pavago Recruiter
4.  Client Interview
5.  Offer & Onboarding

### **Apply Now**

If you:

-   Have strong hands-on **GoHighLevel experience**
-   Have supported founders or executives
-   Take ownership without needing constant direction
-   Are excellent at client communication and follow-through
-   Thrive in fast-paced, operations-heavy environments

We’d love to hear from you.

**Apply now and become the operational backbone behind a growing automotive business.**

**#ExecutiveAssistant #GoHighLevel #GHL #ExecutiveSupport #Operations #ClientCoordination #RemoteJobs #VirtualAssistant #FounderSupport #OperationsCoordinator #AutomotiveJobs**

## Apply

[Apply at Pavago](https://apply.workable.com/pavago/j/FE521DC291/apply)

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