# Admin Executive / Executive Assistant - Capital Strategy

> Polymer Capital Hong Kong · Hong Kong, Hong Kong · — · Posted 2026-06-23

**Workplace:** on_site

## Description

**Job Responsibilities** 

  

-   Coordinate executive communications with internal and external parties including handling calls, responding to emails, providing logistical support for all meetings
-   Calendar management – including scheduling and prioritizing meetings and calls with investors, external counterparties and across offices, to ensure smooth co-ordination of appointments and activities
-   Arrange travel, including visa applications, travel bookings, expense claims, maintaining travel records, preparing itineraries, and managing meeting schedules for overseas trips
-   Support executives with expense management using the Concur system
-   Maintain the Investor Relations CRM, including updating contact details, distribution lists, logging meetings and calls, and follow-up actions
-   Assist in maintaining and updating Investor Relations marketing collateral (presentations, factsheets and related materials) as required, co-ordinating with internal stakeholders to ensure content is current and accurate
-   Organize corporate and investor-related events including those that may take place outside of the office, such as investor relations meetings, offsite and investor events
-   Handle general office administration as needed, including ordering and replenishing stationery and pantry supplies (sourcing, issuing POs and invoice settlement), and coordinating maintenance of office facilities, equipment, and furniture
-   Perform ad-hoc projects and tasks as required

  

**Requirements**

  

-   Minimum 5 years of relevant experience in office administration and/or executive assistant roles, preferably with a financial institution or investment / asset management environment
-   Strong proficiency in MS Office applications, particularly Outlook, Word, Excel, and Powerpoint (for itineraries, schedules and business meetings)
-   Highly self-motivated, proactive, organized, detail-oriented and efficient, with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment
-   Comfortable working with CRM or database systems; willing to learn new tools and processes as needed
-   Flexible, willing to learn and comfortable taking on a variety of new responsibilities
-   Team player with strong communication and interpersonal skills, a self-starter and quick-learner

  

**Why join us?  
  
**

-   Prime Location: You'll work full time from our centrally located office space in the heart of Hong Kong
-   High-Growth: We have a team of highly ambitious professionals with a strong desire to learn and develop their skills.
-   Equal opportunity employer: We celebrate diversity and are committed to creating an inclusive environment for all employees.
-   Global exposure: With six offices and three affiliate offices around the region, Polymer teams work together to solve meaningful problems at scale.
-   Dynamic and Collaborative Environment: Opportunity to work with industry leaders and experts to engage in exciting projects and fulfilling challenges.  
      
    

**Some Of Our Benefits  
  
**

-   Paid Annual Leave
-   Medical Group Insurance
-   In-built Gym facility 
-   DEI and Philanthropy Initiatives
-   Professional Learning & Development Opportunities

## Apply

[Apply at Polymer Capital Hong Kong](https://apply.workable.com/polymer-capital/j/1ABE57A4CA/apply)

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