# Virtual Assistant to CEO

> Prime System Solutions · Lahore, Pakistan · — · Posted 2026-09-29

**Workplace:** on_site

## Description

**Employment Type:** Full-time  
**Location:** Lahore/Islamabad  
**Working Hours:** 6PM - 3AM PKT

Our client is a US-based technology company seeking a highly organized, reliable **Virtual Assistant** to support its two co-owners with calendars, inboxes, meetings, documentation, follow-ups, CRM, and day-to-day administrative tasks.

The ideal candidate is proactive, detail-oriented, discreet, and comfortable working independently with US-based leadership in a fully remote environment.

### Responsibilities:

### Calendar & Inbox Management

-   Manage and coordinate the co-owners’ calendars, including internal, customer, partner, and vendor meetings.
-   Schedule meetings, send calendar invitations, meeting links, confirmations, and reminders.
-   Monitor and triage inboxes, flagging important or urgent items for the owners.
-   Draft routine email responses for the owners’ review and approval.
-   Schedule meetings generated by the Sales Development Representative (SDR) when required.

### Meeting & Follow-Up Support

-   Attend internal meetings as a note-taker and accurately document key decisions and action items.
-   Maintain a shared weekly action list and follow up with the owners on outstanding tasks and deadlines.
-   Prepare simple meeting agendas and organize relevant documents in advance.
-   Ensure action items are tracked through completion or appropriately updated.

### Document & File Management

-   Create, edit, format, and maintain documents, spreadsheets, and presentations using Microsoft 365.
-   Organize and maintain SharePoint and shared folders according to the company’s file structure.
-   Maintain administrative trackers, including vendors, contracts, renewal dates, software subscriptions, and licenses.

### Sales & Marketing Support

-   Build, update, and clean lead lists for the SDR team.
-   Maintain accurate and up-to-date CRM records in GoHighLevel or similar CRM platforms.
-   Support marketing activities such as scheduling approved social media posts and coordinating events and webinars.
-   Conduct basic research on companies, prospects, partners, events, and other business-related topics.

### Operations & Administrative Support

-   Coordinate with vendors and collect, organize, and file invoices and receipts for the bookkeeper.
-   Support onboarding activities for new customers and partners, including paperwork, scheduling, and coordination with the technical team.
-   Document simple processes, procedures, and checklists as they are established.
-   Provide general administrative support to the co-owners as required.

### Confidentiality & Compliance

-   Maintain strict confidentiality when handling customer, partner, employee, and financial information.
-   Do not process payments, transfers, or other financial transactions.
-   Do not sign documents or make commitments on behalf of the company.
-   Ensure communications are not sent in an owner’s name without approval, except for pre-approved templates such as confirmations and reminders.

## Requirements

-   **5+ years of experience** as an Executive Assistant, Virtual Assistant, Administrative Assistant, or Office Coordinator supporting US-based leaders remotely.
-   Strong proficiency in **Microsoft 365**, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
-   Experience using **CRM platforms** such as GoHighLevel, HubSpot, or similar.
-   Previous experience in an **IT, MSP, SaaS, or technology company** is preferred.
-   **Excellent written and verbal English communication skills, with the ability to communicate clearly, professionally, and courteously. (NON-NEGOTIABLE)**
-   Strong organizational and time-management skills with excellent attention to detail.
-   Highly reliable with strong follow-through and the ability to manage multiple priorities.
-   Comfortable working independently and proactively in a fully remote environment.
-   Ability to handle confidential and sensitive business information with discretion.
-   Availability to work full-time during **US Central Time business hours.**
-   Must have a personal laptop, headset, reliable internet connection, and a quiet, professional workspace.

## Apply

[Apply at Prime System Solutions](https://apply.workable.com/prime-system/j/1999A074BC/apply)

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