# Virtual Assistant (Operations, Billing & Client Support) - Remote

> Prime System Solutions · Philippines (Remote) · Full-time · Posted 2026-06-09

**Salary:** unknown currency 40,000–50,000

**Workplace:** remote

**Department:** Client

## Description

We are seeking a highly organized and detail-oriented Virtual Assistant to support daily administrative, client coordination, and light finance-related tasks. The role focuses on email management, scheduling, project tracking, billing support, and CRM/data entry work.

The ideal candidate is proactive, reliable, and comfortable handling both administrative and light bookkeeping responsibilities in a structured, fast-paced professional environment.

### **Key Responsibilities**

### **Email Management & Distribution**

-   Manage high-volume email inbox
-   Sort, prioritize, and distribute emails to relevant staff members
-   Ensure timely responses and proper routing of client communications
-   Track important email requests and follow-ups

### **Calendar & Appointment Management**

-   Manage client and internal calendars
-   Schedule meetings, appointments, and reminders
-   Ensure all bookings are organized and conflict-free

### **Task & Project Management**

-   Maintain and update to-do lists and project trackers
-   Monitor project progress and status updates
-   Follow up on outstanding client requirements
-   Ensure projects remain active and do not stall due to missing information

### **Client Communication & AR Follow-ups**

-   Send client statements of account via email
-   Follow up on outstanding balances and pending responses
-   Maintain consistent client communication for collections and updates

### **Billing & Time Tracking Support**

-   Generate weekly and monthly reports for time spent on client work
-   Assist in Work-In-Progress (WIP) reporting for billing review
-   Prepare draft billing using internal time entries
-   Import billing and job data (data entry) into systems for review

### **Accounting & CRM Support**

-   Process deposits and record transactions in CRM (CCH iFirm / CCI System)
-   Update records in QuickBooks
-   Assist with light bookkeeping tasks and financial data entry

### **Administrative & Personal Support**

-   Manage personal reminders such as birthdays and special occasions
-   Assist with online purchases (e.g., Amazon ordering when required)

### **LinkedIn Management**

-   Manage client LinkedIn account activity
-   Handle basic engagement such as accepting requests, posting updates, and maintaining presence

## Requirements

-   Proven experience as a Virtual Assistant or Administrative Assistant
-   Strong English communication skills (written and verbal)
-   Excellent organizational and multitasking abilities
-   High attention to detail and accuracy in data entry
-   Ability to work independently with minimal supervision
-   Experience with email, calendar, and task management tools
-   Comfortable handling confidential financial and client information

### **Preferred Skills**

-   Experience in accounting support, bookkeeping, or AR/AP tasks
-   Familiarity with QuickBooks or CRM systems (e.g., CCH iFirm / similar)
-   Experience with billing, invoicing, or time tracking systems
-   Exposure to client management or professional services environments

## Benefits

-   Full-time remote role (WFH)
-   Must be available during EST working hours (9:00 AM – 5:00 PM Toronto time)
-   Strong accountability and consistency in daily task execution
-   Ability to manage multiple workflows and recurring tasks efficiently

## Apply

[Apply at Prime System Solutions](https://apply.workable.com/prime-system/j/2D4336BF6C/apply)

---
Powered by [Workable](https://www.workable.com)