# Receptionist / Administrative Assistant

> Proactive Talent Solutions · Highlands, Mauritius · — · Posted 2026-07-01

**Workplace:** on_site

## Description

Our client is recruiting a **Receptionist / Administrative Assistant**

**Mission**

Reporting to the Executive Assistant, the Receptionist / Administrative Assistant is responsible for front desk duties, administrative support, logistics coordination and supplier follow-up, in compliance with internal and quality procedures.

**Duties & Responsibilities**

**Front Desk & Reception**

·       Manage incoming calls by screening, identifying requests and routing them according to internal procedures.

·       Welcome visitors and apply reception and security procedures.

·       Maintain and update the Attendance Book and Visitors Book.

·       Receive, sort, file and distribute incoming and outgoing mail, including confidential documents.

·       Ensure follow-up of the dispatch log and internal document flow.

**Administrative & Secretarial Support**

·       Provide administrative and secretarial support to Management and Business Managers.

·       Format, review and update administrative documents.

·       Manage administrative files ensuring accuracy and traceability.

·       Manage the dispatch of equipment for calibration and follow up with service providers.

·       Place orders for materials, equipment and consumables subject to Management approval.

**Administration & Quality**

·       Ensure compliance with quality and ISO procedures.

·       Update and monitor quality and administrative documents.

·       Ensure filing, archiving and traceability of documents.

·       Act as administrative liaison with internal departments.

·       Participate in project follow-up and client reminders.

**International Logistics**

·       •Organize logistics for overseas missions (flights, visas, travel files).

**Additional Responsibilities**

·       Carry out any additional administrative or organizational tasks assigned.

## Requirements

**Profile**

·       Minimum HSC level.

·       Fluent in French and English (spoken and written).

·       Good command of Microsoft Office, PABX and office tools.

·       Strong organizational skills, accuracy and confidentiality.

·       Strong interpersonal skills, professional appearance and initiative.

·       Flexible working hours when required.

**Conditions**

·       Office-based position, generally fixed working hours.

## Apply

[Apply at Proactive Talent Solutions](https://apply.workable.com/proactive-talent-solutions/j/2E999A10FD/apply)

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