# Executive Assistant to CEO

> Proper · Argentina (Remote) · Contract · Posted 2026-04-07

**Salary:** USD 30,000–33,600

**Workplace:** remote

## Description

### **Position Overview**

The Executive Assistant / Personal Assistant (EA/PA) is a highly trusted partner responsible for providing comprehensive administrative, operational, and personal support to the CEO. This role serves as a central coordination point across multiple companies (Proper, Guardian, and Livly), acting as a key liaison between the executive, internal teams, and external stakeholders.

The EA/PA ensures that both organizational priorities and personal obligations are executed efficiently, with a high degree of discretion, professionalism, and sound judgment. This individual must be comfortable managing complex workflows, prioritizing competing demands, and operating independently in a fast-paced environment.

The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to anticipate needs, streamline operations, and maintain confidentiality across both business and personal matters.

## Requirements

### **Executive Support & Coordination**

-   Provide direct administrative and operational support to the CEO.
-   Act as a liaison between the CEO and executive teams across Proper, Guardian, and Livly.
-   Manage complex calendar scheduling, including business meetings, personal commitments, and travel.
-   Coordinate corporate meetings, executive team sessions, and cross-company events.
-   Prepare and manage weekly executive team recaps and communications.
-   Exercise independent judgment in prioritizing tasks and resolving issues.

### **Communication & Information Management**

-   Screen and manage email communications, responding on behalf of the CEO when appropriate.
-   Handle sensitive and confidential information with discretion and integrity.
-   Maintain contact databases and communication systems.
-   Coordinate with internal stakeholders and external partners for scheduling and follow-ups.

### **Travel & Logistics Management**

-   Manage domestic and international travel planning, including flights, accommodations, and itineraries.
-   Track and manage travel credits, ensuring optimal utilization and cost efficiency.
-   Maintain travel profiles, loyalty programs, and preferences.
-   Coordinate conference registrations and travel-related logistics.

### **Financial & Administrative Operations**

-   Reconcile corporate and personal credit card expenses (Amex, Brex).
-   Track receipts, invoices, and expense documentation for reporting and reimbursement.
-   Manage corporate tools and platforms, including travel systems and communication tools.
-   Support CRM management (Salesforce) and operational tracking where required.

### **Personal & Lifestyle Management**

-   Manage personal appointments, calendars, and scheduling needs.
-   Coordinate personal activities, including family events, weekend planning, and reservations.
-   Oversee management of personal properties (e.g., Park City house scheduling and services).
-   Coordinate gifting, flowers, and personal communications (e.g., birthday messages).

### **Systems, Tools & Process Management**

-   Utilize and manage systems including Salesforce, Asana, Slack, Teams, SharePoint, and travel platforms.
-   Maintain organized workflows for scheduling, communication, and expense tracking.
-   Ensure adherence to company travel policies and operational procedures.
-   Manage virtual communication tools and offshore support systems as needed.

### **Qualifications**

### **Required Experience**

-   Proven experience supporting C-level executives in an EA/PA or similar role.
-   Strong background in calendar management, travel coordination, and executive support.
-   Experience managing both professional and personal responsibilities for senior leadership.
-   Familiarity with CRM systems, project management tools, and communication platforms.
-   Ability to manage multiple priorities across different organizations simultaneously.

### **Preferred Credentials**

-   Bachelor’s degree preferred.
-   Experience supporting executives across multiple entities or business units.
-   Familiarity with finance tracking, expense reconciliation, and operational systems.

### **Leadership Profile**

-   Highly proactive with strong problem-solving and decision-making skills.
-   Exceptional organizational and time management abilities.
-   Strong communication skills with the ability to interact across all levels of an organization.
-   High level of discretion, integrity, and professionalism.
-   Detail-oriented with the ability to anticipate needs and act independently.

### **What Success Looks Like**

-   Seamless coordination of the CEO’s professional and personal priorities.
-   Efficient and optimized calendar, travel, and communication management.
-   Accurate and timely handling of expenses, logistics, and operational workflows.
-   Strong relationships with internal teams and external stakeholders.
-   A highly organized and proactive support system that enables executive effectiveness.

## Benefits

-   Competitive compensation, commensurate with experience.
-   Generous PTO and paid holidays.
-   Opportunity to work closely with executive leadership across multiple growing companies.

## Apply

[Apply at Proper](https://apply.workable.com/properpmc/j/BE22C1905D/apply)

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