# Accounts Payable

> Remote Raven · Philippines (Remote) · — · Posted 2025-12-12

**Workplace:** remote

## Description

**About the Role**

We are seeking a **detail-oriented and proactive Accounts Payable (A/P) Clerk** to join our finance team. This position will manage invoice processing, vendor communications, and weekly payment cycles with accuracy and professionalism. The ideal candidate has experience handling **high-volume payables (60–80 invoices weekly)** and demonstrates strong organizational and troubleshooting skills.

This role requires someone who can communicate confidently with vendors and internal teams, resolve discrepancies promptly, and manage multiple email inboxes efficiently.

**Key Responsibilities:**

**Invoice Processing & Coding**

-   Process invoices accurately and ensure all documentation is complete.
-   Follow up with internal departments for approvals and clarification on coding.
-   Create and maintain vendor records, ensuring W-9 forms and tax documentation are up to date.
-   Manage multiple shared inboxes for A/P communication and document submission.

**Payment Processing**

-   Prepare and execute **weekly payment runs** via ACH and in-house check processing.
-   Occasionally process payments directly through vendor websites.
-   Monitor chargebacks and assist with expense reporting (currently managed in STARR).
-   Maintain clear records of all payments and supporting documentation for audits.

**Vendor Management & Client Interaction**

-   Communicate with vendors to resolve billing discrepancies, disputes, and inquiries.
-   Manage phone and email correspondence regarding payments and account clarifications.
-   Serve as a professional liaison between vendors and internal departments.

**Reporting & Systems**

-   Generate **A/P aging reports** and assist in reconciling vendor accounts.
-   Maintain and update Excel reports (basic formulas, Pivot Tables, VLOOKUP).
-   Work within **Sage** accounting software (experience highly preferred).
-   Utilize **Concur** for expense management and reporting (**highly preferred; will train the right candidate**).

**Compliance & Documentation**

-   Ensure W-9 documentation is accurate and determine proper processing criteria.
-   Assist in preparing audit-ready documentation and support compliance reviews.
-   Support continuous improvement initiatives for A/P workflows.

**Qualifications**

-   **2+ years** of hands-on experience in **Accounts Payable** or similar accounting role.
-   Experience processing **60–80 invoices weekly** in a fast-paced environment.
-   Proficient in **Excel** (formulas, pivot tables, VLOOKUP).
-   Experience with **Sage** (strongly preferred).
-   **Concur experience highly preferred** — training available for the right candidate.
-   Strong written and verbal communication skills in English.
-   Professional and customer-service-oriented when interacting with vendors.
-   Strong problem-solving skills and high attention to detail.
-   Ability to manage multiple inboxes and prioritize tasks effectively.

This is a 100% Remote Work

Up to $6/hr

Full time

US time zone

## Apply

[Apply at Remote Raven](https://apply.workable.com/remote-raven/j/9CCD131C29/apply)

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