# Administrative Professional - Operations, Data & Systems Support > Remote Raven · Philippines (Remote) · — · Posted 2026-01-09 **Workplace:** remote ## Description The **Administrative Professional – Operations, Data & Systems Support** plays a critical role in ensuring the operational efficiency of a growing medical services organization. This position provides comprehensive **administrative, data, and systems support** across internal teams and external client operations. The role is highly detail-driven and focuses on **data accuracy, onboarding support, technology systems management, and operational documentation**. The ideal candidate is organized, tech-savvy, and comfortable working across multiple platforms that support the delivery of high-quality medical services. **Key Responsibilities** **General Administrative & Operational Support** - Perform a wide range of administrative duties, including scheduling, correspondence, filing, and document management - Prepare, edit, and format internal documents, forms, and reports - Maintain equipment inventory and coordinate purchasing with vendors - Handle confidential information with professionalism and discretion - Support internal meetings, company events, and communications **Data Entry & Data Management** - Accurately enter, verify, and maintain employee, client, and operational data across multiple systems - Manage and update data within core platforms, including: - CRM systems (e.g., HubSpot, Salesforce, or equivalent) - Scheduling and workforce platforms (e.g., Deputy, Workforce) - HR and payroll systems (e.g., Employee Navigator, QuickBooks) - Conduct regular data audits to ensure accuracy, completeness, and consistency - Maintain data security and confidentiality in compliance with HIPAA and organizational policies **Cross-Departmental Administrative Support** **Human Resources** - Support administrative onboarding and offboarding processes - Maintain employee records, certifications, licenses, and compliance documentation - Track credential and training expiration dates **Finance & Accounting** - Assist with invoice tracking, expense reports, and purchase order documentation - Maintain vendor contract records and payment schedules - Support expense reconciliation and accounting data entry - Coordinate vendor billing inquiries and payment follow-ups **Clinical Services** - Support clinical operations with scheduling, documentation, and data entry - Maintain logs for medical supplies and equipment - Coordinate purchasing and inventory with vendors **Client Relations / Business Development** - Support customer onboarding and maintain documentation for new and existing clients - Enter and update client records in CRM and workflow systems **Operations & Compliance** - Support data collection and reporting for key performance indicators (KPIs) - Assist with operational documentation and compliance tracking **Technology & Systems Support** - Serve as an administrator for business tools, managing user access and permissions - Support rollout and adoption of new technology platforms - Provide basic system support and user guidance as needed - Maintain internal process documentation and system resource guides **Qualifications** **Education & Experience** - 3+ years of experience in **administrative, data management, or operations support** roles - Experience with **EHR systems, CRM platforms, and scheduling software** strongly preferred **Skills & Competencies** - Exceptional attention to detail and data accuracy - Proficiency in **Microsoft Office Suite** - Strong organizational, multitasking, and follow-up skills - Excellent written and verbal communication abilities - Tech-savvy, adaptable, and quick to learn new systems - High level of professionalism, discretion, and integrity ## Requirements This is a full time role Up to $6/hr 100% Remote ## Apply [Apply at Remote Raven](https://apply.workable.com/remote-raven/j/E98DC6DBE5/apply) --- Powered by [Workable](https://www.workable.com)