# Remote Assistant

> Remote Raven · Kenya (Remote) · — · Posted 2026-01-20

**Workplace:** remote

## Description

### **Position Summary**

We are seeking a highly organized, proactive **Remote Administrative Assistant** to support the Executive Leadership Team. This role is critical to ensuring smooth day-to-day operations through strong administrative, accounting, compliance, and coordination support.

The ideal candidate is disciplined, detail-oriented, and comfortable managing multiple workflows independently in a fast-paced, service-driven environment. This role requires strong follow-through, confidentiality, and the ability to work across executive, finance, operations, and business development functions.

### **Key Responsibilities**

### **Financial & Accounting Support (will train)**

-   Perform daily **QuickBooks Online** reconciliations and ensure accurate transaction coding
-   Issue, track, and manage **employee expense reports**
-   Assist with **Accounts Receivable**, including follow-ups and client communication as needed
-   Support billing workflows, including invoice review, verification, and submission

### **Compliance, Licensing & Vendor Management**

-   Assist with **state and municipal licensing** applications, renewals, and compliance tracking
-   Manage vendor registrations across client, government, and third-party portals
-   Support document submissions for **state, municipal, and federal bid lists**
-   Coordinate with Business Development to ensure all required compliance documentation is complete

### **Operational & Administrative Support**

-   Prepare and maintain **Quality Assurance Reports** for key client accounts
-   Assist with materials for **Quarterly Business Reviews (QBRs)**
-   Maintain internal filing systems and executive documentation
-   Provide general administrative support including scheduling, email coordination, document formatting, and follow-ups
-   Follow established SOPs, checklists, and workflows while flagging gaps or inefficiencies

### **Cross-Functional Coordination**

-   Collaborate with **Operations, Finance, HR, and Business Development** teams
-   Track deadlines, renewals, compliance requirements, and outstanding items
-   Assist with gathering data and documentation for executive-level decision-making

### **Required Qualifications**

-   3+ years of experience in **administrative or executive support**, preferably in a remote environment
-   Strong proficiency in **QuickBooks Online** and **Microsoft Office 365** (Excel, Outlook, Teams)
-   Experience supporting billing, invoicing, or accounting-related functions
-   Exceptional organizational skills and attention to detail
-   Strong written and verbal communication skills
-   Ability to work independently with minimal supervision
-   High level of professionalism, discretion, and reliability

### **Preferred Qualifications**

-   Experience with service-based or operational software platforms
-   Familiarity with licensing, compliance, bid registrations, or contract administration
-   Experience supporting multiple departments in a remote setting

## Requirements

This is a full time role

Up to $6/hr

## Apply

[Apply at Remote Raven](https://apply.workable.com/remote-raven/j/EDEF77100F/apply)

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